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Added 3 mins ago
NM
Parts Lead
Nelson Motors and Equipment
Estevan, SK
- Full-time
…support department sales goals. Working closely with the Parts Manager, you will help keep the department organized, customer-focused, and operating safely while coaching and supporting…
Added 3 mins ago
WR
General Duty Nurse (N2) - Child Health - JL3 Pediatric ICU - PICU
Winnipeg Regional Health Authority (WRHA)
Winnipeg, MB
- Full-time
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 3 mins ago
NS
Rehabilitation Assistant - Rehabilitation Services
Nova Scotia Health Authority
Antigonish, NS
- Full-time
Under the direction of the Manager, and under the supervision of therapists, the Rehabilitation Assistant, as an active member of the patient care team, works with individuals, families and…
Added 3 mins ago
G
Assistant Manager, Product Operations - Toronto Premium
Gap
Georgetown, ON
- Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 3 mins ago
PH
Radiological Technologist, Interventional Procedures, Medical Imaging
Provincial Health Services Authority
Vancouver, BC
- Full-time
Regularly audits inventory levels and investigates discrepancies and refers concerns to Manager/designate. Reviews non-inventory purchases and recommends addition of items to inventory.
Added 3 mins ago
ON
Assistant Manager - West Edmonton Mall
Old Navy
AB · Edmonton, AB
- Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 3 mins ago
AC
Project Manager – Engineering
Artelia Canada
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
Added 3 mins ago
NS
Team Lead, MRI - Diagnostic Imaging
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
Reporting to the Manager, the Team Lead is responsible for the organization and the supervision of the daily operation of the MRI unit in the Division of Diagnostic Imaging at Nova Scotia…
Added 3 mins ago
OP
Manager, Inmate Records
Ontario Public Service Leadership | Leadership dans la fonction publique de l’Ontario
Penetanguishene, ON
- $66,904 to $92,589 CAD / year
- Full-time
As the Manager, Inmate Records at Central North Correctional Centre, you will lead a specialized team responsible for inmate records administration, sentence calculations, court…
Added 3 mins ago
IG
Financial Advisor
Infotree Global Solutions
Toronto, ON
- Contract
The role of Account Manager plays a vital part in ensuring we deliver the highest quality of customer service to our clients.
Added 3 mins ago
FG
Senior Mobile Developer
Flynn Group of Companies
Mississauga, ON
- $120,000 to $130,000 CAD / year
- Full-time
…Developer to work from our Mississauga location reporting to Manager, Custom…
Added 3 mins ago
CT
RECEPTION TEAM LEADER
COMO The Treasury
London, ON
- Full-time
Reporting to: Reception Manager/ Assistant Manager/ FOH Manager
Added 3 mins ago
CT
HOUSEKEEPING MANAGER
COMO The Treasury
London, ON
- Full-time
To assist with the induction, training, coaching and development of Housekeeping colleagues.
Added 3 mins ago
CG
General Help Tim Hortons Full Time
Compass Group Canada
Toronto, ON · North York, ON
- Full-time
Added 3 mins ago
NS
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 3 mins ago
NS
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 3 mins ago
NS
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 4 mins ago
D&
Gestionnaire, sécurité des conducteurs / Manager, Driver Safety
Day & Ross
Montreal, QC · Lachine, QC
- Full-time
The Manager, Driver Safety is responsible for supporting the organizational objective of reducing vehicle crashes and provide professional driver improvement training to include defensive…
Added 4 mins ago
Transit Supervisor - St. Thomas, ON
Voyago
St. Thomas, ON
Reporting directly to the General Manager, the Supervisor is responsible for overseeing the daily operations of all Transportation-related operations in assigned areas.
Added 4 mins ago
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 4 mins ago
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 4 mins ago
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health and IWK Health
Dartmouth, NS
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 4 mins ago
General Manager
ASSA ABLOY
Winnipeg, MB
The General Manager is responsible for the overall leadership, operational performance, and profitability of Wallace & Wallace, Midwest, and Shorty's. Reporting to the Managing Director,…
Added 19 mins ago
Maintenance Manager
Bunge
Hamilton, ON
Bunge has an exciting opportunity available for Maintenance Manager. In this role you will be part of a global team working on challenging, meaningful projects impacting core business…
Added 19 mins ago
RC
Cyber Security Analyst
Royal College of Physicians and Surgeons of Canada
Ottawa, ON
- Full-time
Reporting to Manager Cyber Security, the Cyber Security Analyst shares responsibility for day-to-day security operations while contributing distinct strengths that complement the…

Interior Health Authority

Executive Assistant

Kelowna, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Who Are We Looking For

Are you looking for a new and rewarding challenge in healthcare? Interior Health is seeking an Executive Assistant. This is an excellent opportunity to work closely with senior leaders, contribute to strategic healthcare initiatives, and make a meaningful impact on the communities we serve.

The location for the role is in the Interior Health region and relocation allowance may be provided. We are looking for people who want to make a difference in the communities in which they live, work and play. Apply today to join our amazing organization who was once again named as BC Top Employer for 2026!

Some Of The Benefits Of Joining Interior Health

An attractive remuneration package
Excellent career prospects
Employee & Family Assistance Programs
Employer paid training/education opportunities
Employer paid vacation
Employer paid insurance premiums
Extended Health & Dental coverage
Work-life balance
Relocation Allowance may be provided

How Will You Create An Impact

The Executive Assistant provides confidential administrative support functions to the Vice President. The Executive Assistant’s primary responsibilities include coordinating and organizing workflow; determining priorities; composing correspondence (confidential and other) for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; arranging travel and accommodation by booking and confirming flights, vehicles, and hotel reservations; maintaining the integrity and confidentiality of all information which flows through, and is processed for the VP as it pertains to the portfolio, operations, personnel, labour relations, finance, and public affairs; and supporting the VP in setting a positive, collaborative, and efficient tone for the portfolio.

What Will You Work On

Provides general administrative support to the VP by:
coordinating meeting schedules and calendars for the Vice President by prioritizing and arranging appointments, and cancelling and/or rescheduling meetings as required, ensuring that schedules are manageable.
proofing mailings for spelling, grammar, and clear understanding
preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
opening, screening, and prioritizing daily mail
acknowledging letters and composing correspondence for signature
providing supporting information where required
preparing spreadsheets, graphs, flow charts, and statistics as required
responding to administrative requests and inquiries
protecting the security of confidential information by maintaining private files and typing private correspondence
Provides meeting management for confidential, high-level meetings that may include members of the Board of Directors, CEO, senior IH leadership and external partners.
collects agenda items, prepares, and circulates agenda packages.
transcribes minutes and distributes accordingly.
follows up on action items as required.
ensures appropriate supplies and support materials are available and equipment is in working order.
Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
Mentors the administrative team, who schedule meetings and appointments for portfolio Directors ensuring that schedules are manageable by assessing the urgency of meeting requests, ensuring required preparation for meetings is complete, and Directors are provided with pertinent information prior to scheduled meetings.
Establishes best practices and provides mentorship for workplace tools and automation.
Liaises and coordinates with other Interior Health (IH) Executive and Administrative Assistants, as necessary, to facilitate the many shared matters of daily business.
Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine as well as highly sensitive and confidential inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence. Initiates follow-up processes with staff and others as necessary. Resolves day-to-day problems as required and advises the VP as necessary.
Supports the VP in completing required documentation associated with Human Resources including on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.
Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles, edits, and prepares reports in an appropriate format.
Sets up and maintains manual and computerized filing systems for all correspondence and administration files.
Arranges travel and accommodations by booking and confirming flights, vehicles, and hotel reservations.
In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.
Performs other related duties as assigned.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

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More about this job

Responsibilities

Provides confidential administrative support to a Vice President, including managing schedules, correspondence, travel, records, and sensitive information. Coordinates high-level meetings and events, supports projects and HR documentation, responds to inquiries, and mentors administrative staff.

Requirements

The posting does not specify formal education, certifications, or years of experience. The role calls for strong administrative coordination, communication, prioritization, confidentiality, meeting management, and proficiency with workplace tools and document preparation.

Skills

Executive Administrative Support
Calendar and Schedule Management
Meeting Coordination
Minute Taking
Correspondence and Document Preparation
Confidential Information Management
Travel and Accommodation Coordination
Project and Report Support
Spreadsheet and Data Preparation
Communication
Prioritization
Problem Solving
Mentoring
Workplace Tools and Automation
Records and Filing Management
Human Resources Administration

Benefits

Career Prospects
Employee and Family Assistance Programs
Employer-Paid Training and Education Opportunities
Employer-Paid Vacation
Employer-Paid Insurance Premiums
Extended Health and Dental Coverage
Work-Life Balance
Relocation Allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Healthcare
Confidential Administrative Support
Vice President
Calendar Management
Meeting Management
Agenda Packages
Minute Taking
Correspondence
Reports
Spreadsheets
Data Entry
Graphs
Flow Charts
Travel Coordination
Accommodation Booking
Confidential Information
Labour Relations
Human Resources Documentation
Payroll Queries
Travel Reimbursements
Project Support
Filing Systems
Video Conferences
Teleconferences
Administrative Team Mentoring
Workplace Tools
Automation
Occupational Health and Safety

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