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Added 23 mins ago
DU
Director, Counselling & Psychological Services
Dalhousie University
Halifax, NS
- Full-time
…improvement of counselling services for Dalhousie. Reporting to the Assistant Vice-Provost, Campus Living and Student Well-being, Student Affairs, the Director, Counselling & Psychological…
Added 23 mins ago
LB
Senior Underwritter
Laurentian Bank
Brossard, QC
- Full-time
…prepare, and draft commercial credit files. They will assist the Senior Director in managing the financing portfolio's…
Added 24 mins ago
Administrative Assistant, Nursing Administration
Sinai Health
Toronto, ON
The Administrative Assistant is an integral member of the Community Partnerships and Cancer and Palliative Program Performance portfolio, supporting the Senior Director and other team…
Added 39 mins ago
Executive Assistant & Board Administrator
The Government of Nova Scotia
Halifax, NS
If you are detail oriented, and want to join a dynamic organization, we have an exciting opportunity for you to explore as an Executive Assistant and Board Administrator.
Added 54 mins ago
C(
Executive Assistant
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 55 mins ago
D
Clinical Laboratory Assistant
Dynacare
Brampton, ON
- Contract
We’re looking for a Clinical Laboratory Assistant to join our Core lab team in Brampton, Ontario. You will be responsible for the preparation of samples and/or reagents for routine…
Added 55 mins ago
VC
Administrative Assistant II, Branch Operations - Full-time
VON Canada (Nova Scotia)
New Minas, NS
- Full-time
The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all…
Added 1 hour ago
SI
Senior Manager, Corporate Administration / Gestionnaire principal, administration corporative
Sport Integrity Canada/ Sport Intégrité Canada
Ottawa, ON
- Full-time
Reporting to the Director, Finance, Human Resources and Administration, the Senior Manager, Corporate Administration provides leadership in the implementation of corporate priorities and…
Added 1 hour ago
Graduate Commons Clerical Assistant
University of Saskatchewan
Saskatoon, SK
…programs in the College of Engineering, promoting a positive in-program experience for all graduate students. This includes providing high quality support and assistance in planning and…
Added 2 hours ago
EH
Administrative Assistant PT
Edgewood Health Network Inc
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 4 hours ago
CO
Job ID #32269: Administrative Assistant II - Planning
City of Hamilton
Hamilton, ON
- Full-time
- Temporary
ADMINISTRATIVE ASSISTANT II – PLANNING DIVISION
Added 7 hours ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 7 hours ago
SE
Assembler
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AB · Edmonton, Alberta
- Contract
…basic life, accident, and disability insurance; telemedicine program; paid family leaves; parental and care leave; employee assistant program with mental, family, and legal counselling and…
Added 10 hours ago
WO
Physician Assistant - Emergency Services Administration
William Osler Health System
Toronto, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 10 hours ago
WO
Physician Assistant - Emergency Services Administration
William Osler Health System
Toronto, ON
- Part-time
…training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without…
Added 11 hours ago
S
Executive Assistant to the CEO
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Toronto, ON · North York, ON
- Full-time
Comprehensive, health and dental benefits program
Added 11 hours ago
VH
Out and About Seniors Escort Support, Volunteer
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Toronto, ON · Soudan Office
- Part-time
The Out and About: Seniors Escort Support program helps seniors stay active, connected, and healthy by providing safe escort support to medical appointments, therapy visits, community…
Added 11 hours ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- $175,200 to $262,800 CAD / year
- Full-time
…(reimbursement for medical / wellbeing expenses); telemedicine program; 13 paid holidays annually; up to 19 days paid time off in first year; paid family leaves; parental and care leave;…
Added 12 hours ago
Executive Director of Policy and Legislation
Innovation and New Technology
Winnipeg, MB
…Legislation Branch, provides strategic advice and support to the Assistant Deputy Minister, and contributes to cross-department initiatives that advance government…
Added 12 hours ago
IA
Director, Expedited Team
Information and Privacy Commissioner of Ontario
Toronto, ON
- Full-time
…memoranda, guidance, tools and presentations to the Commissioner, Assistant Commissioner, Executive Committee, Senior Management Committee and external partners as…
Added 13 hours ago
TH
Diagnostic Imaging Assistant (Temporary Full-Time)
Trillium Health Partners
Canada
- Full-time
Completion of clerical / senior clerk training program or equivalent education and experience in a health career environment.
Added 13 hours ago
J
Home help – light housekeeping
JobsMedia.io
Berthierville, QC
- Full-time
What does the light housekeeping home care assistant position entail?
Added 15 hours ago
Snow Safety Supervisor - Winter 2026/27
Sunshine Village Corporation
Banff, AB
…boundary of the Ski Area. Overseeing the operation of the control program, the Lead Avalanche Forecaster is responsible for the health and safety of ski area staff required to enter…
Added 16 hours ago
TU
Research Assistant/ Technician 2
The University of British Columbia
Vancouver, BC
- $4,597.8 to $5,469.59 CAD / month
- Full-time
The Research Assistant/Technician will support a multidisciplinary research program focused on red blood cell biology, oxidative stress, transfusion medicine, and immunology. The successful…
Added 16 hours ago
IH
Executive Assistant
Interior Health Authority
Kelowna, BC
- Full-time
Are you looking for a new and rewarding challenge in healthcare? Interior Health is seeking an Executive Assistant. This is an excellent opportunity to work closely with senior leaders,…

Interior Health Authority

Executive Assistant

Kelowna, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Who Are We Looking For

Are you looking for a new and rewarding challenge in healthcare? Interior Health is seeking an Executive Assistant. This is an excellent opportunity to work closely with senior leaders, contribute to strategic healthcare initiatives, and make a meaningful impact on the communities we serve.

The location for the role is in the Interior Health region and relocation allowance may be provided. We are looking for people who want to make a difference in the communities in which they live, work and play. Apply today to join our amazing organization who was once again named as BC Top Employer for 2026!

Some Of The Benefits Of Joining Interior Health

An attractive remuneration package
Excellent career prospects
Employee & Family Assistance Programs
Employer paid training/education opportunities
Employer paid vacation
Employer paid insurance premiums
Extended Health & Dental coverage
Work-life balance
Relocation Allowance may be provided

How Will You Create An Impact

The Executive Assistant provides confidential administrative support functions to the Vice President. The Executive Assistant’s primary responsibilities include coordinating and organizing workflow; determining priorities; composing correspondence (confidential and other) for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; arranging travel and accommodation by booking and confirming flights, vehicles, and hotel reservations; maintaining the integrity and confidentiality of all information which flows through, and is processed for the VP as it pertains to the portfolio, operations, personnel, labour relations, finance, and public affairs; and supporting the VP in setting a positive, collaborative, and efficient tone for the portfolio.

What Will You Work On

Provides general administrative support to the VP by:
coordinating meeting schedules and calendars for the Vice President by prioritizing and arranging appointments, and cancelling and/or rescheduling meetings as required, ensuring that schedules are manageable.
proofing mailings for spelling, grammar, and clear understanding
preparing and typing correspondence, memoranda, minutes, confidential reports, and other documents
opening, screening, and prioritizing daily mail
acknowledging letters and composing correspondence for signature
providing supporting information where required
preparing spreadsheets, graphs, flow charts, and statistics as required
responding to administrative requests and inquiries
protecting the security of confidential information by maintaining private files and typing private correspondence
Provides meeting management for confidential, high-level meetings that may include members of the Board of Directors, CEO, senior IH leadership and external partners.
collects agenda items, prepares, and circulates agenda packages.
transcribes minutes and distributes accordingly.
follows up on action items as required.
ensures appropriate supplies and support materials are available and equipment is in working order.
Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
Mentors the administrative team, who schedule meetings and appointments for portfolio Directors ensuring that schedules are manageable by assessing the urgency of meeting requests, ensuring required preparation for meetings is complete, and Directors are provided with pertinent information prior to scheduled meetings.
Establishes best practices and provides mentorship for workplace tools and automation.
Liaises and coordinates with other Interior Health (IH) Executive and Administrative Assistants, as necessary, to facilitate the many shared matters of daily business.
Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine as well as highly sensitive and confidential inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence. Initiates follow-up processes with staff and others as necessary. Resolves day-to-day problems as required and advises the VP as necessary.
Supports the VP in completing required documentation associated with Human Resources including on staff and change notices, payroll removal forms, payroll queries, and travel reimbursements.
Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles, edits, and prepares reports in an appropriate format.
Sets up and maintains manual and computerized filing systems for all correspondence and administration files.
Arranges travel and accommodations by booking and confirming flights, vehicles, and hotel reservations.
In alignment with IH’s Occupational Health & Safety Program, employees shall adhere to all Occupational Health and Safety policies and procedures at all times and attend all required training. Employees are responsible to report any identified hazards, unsafe conditions or incidents to the manager or supervisor immediately.
Performs other related duties as assigned.

Honouring Interior Health’s commitment to Truth and Reconciliation and the Declaration on the Rights of Indigenous Peoples Act (DRIPA), and Pursuant to Section 42 of the BC Human Rights Code, preferential consideration and/or hiring will be given to qualified applicants who self-identify as Indigenous (First Nations, Métis, or Inuit).

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More about this job

Responsibilities

Provides confidential administrative support to a Vice President, including managing schedules, correspondence, travel, records, and sensitive information. Coordinates high-level meetings and events, supports projects and HR documentation, responds to inquiries, and mentors administrative staff.

Requirements

The posting does not specify formal education, certifications, or years of experience. The role calls for strong administrative coordination, communication, prioritization, confidentiality, meeting management, and proficiency with workplace tools and document preparation.

Skills

Executive Administrative Support
Calendar and Schedule Management
Meeting Coordination
Minute Taking
Correspondence and Document Preparation
Confidential Information Management
Travel and Accommodation Coordination
Project and Report Support
Spreadsheet and Data Preparation
Communication
Prioritization
Problem Solving
Mentoring
Workplace Tools and Automation
Records and Filing Management
Human Resources Administration

Benefits

Career Prospects
Employee and Family Assistance Programs
Employer-Paid Training and Education Opportunities
Employer-Paid Vacation
Employer-Paid Insurance Premiums
Extended Health and Dental Coverage
Work-Life Balance
Relocation Allowance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Healthcare
Confidential Administrative Support
Vice President
Calendar Management
Meeting Management
Agenda Packages
Minute Taking
Correspondence
Reports
Spreadsheets
Data Entry
Graphs
Flow Charts
Travel Coordination
Accommodation Booking
Confidential Information
Labour Relations
Human Resources Documentation
Payroll Queries
Travel Reimbursements
Project Support
Filing Systems
Video Conferences
Teleconferences
Administrative Team Mentoring
Workplace Tools
Automation
Occupational Health and Safety

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