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Position: Administration and Events Coordinator

Interior Health Authority

Surgical Booking Clerk

Kelowna, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Kelowna General Hospital is seeking a detail-oriented and enthusiastic Surgical Booking Clerk to join our team in beautiful Kelowna, BC. This casual opportunity offers the chance to play a vital role in supporting surgical services while working in a dynamic healthcare environment.

This position works days, 07:30 to 15:30

Days off: Rotating

How will we help you grow?

Join our clerical team as a casual employee, where you’ll enjoy variety, gain valuable experience, and have the chance to grow your career. Work hours range from 0 to 37.5 per week, with shifts available on short notice or pre-scheduled to cover leaves. Many of our team members start in casual roles and transition into permanent positions. Plus, we offer competitive wages, shift premiums, employer-paid training, and an Employee & Family Assistance Program to support you every step of the way.

What Will You Work On?

Requirements

The Surgical Booking Clerk plays a significant role in ensuring that the overall surgical booking requirements are met. Applies critical thinking and uses current knowledge of procedure protocols and computerized systems to schedule and assign patients/procedures to the daily surgical bookings. Duties may include:

Receives and processes requests for surgical procedures and coordinates with physicians and their offices;
Develops and updates surgical waitlists and slates using computerized surgical scheduling systems - PICIS OR Manager, Surgical Patient Registry (SPR), Community Wide Scheduling (CWS), etc.;
Edits surgical slate - identifying errors or conflicts, assigning extra cases, adjusting slate, confirms final booking assignments with designated personnel;
Communicates and collaborates with Admitting, Medical Device Reprocessing, nursing units, anesthetists, surgeons and other departments;
Instructs patients/family of pre-operative instructions for the surgical procedures, pre admission clinic visits and other appointments;
Compiles, maintains and distributes designated surgical usage/surgical statistical data;
Generates a variety of reports relating to surgical bookings and waitlists;
Clerical duties;
Performs site/department specific duties - inputting patient data and transcribing information into relevant systems; acting as a communication link for the unit; arranging for patient tests, entering diagnostic requisitions, and receiving results; assembling and maintaining patient charts; maintaining unit supply levels.

What should your application include?

Valid 5-minute typing test of 45 wpm taken within the past 48 months from an accredited institution (Non-supervised tests are not accepted). Click here for testing details.
Proof of completion of a Medical Terminology Course;
Your Resume indicating three year’s recent related experience, Or an equivalent combination of education, training and experience;
A Cover Letter stating your availability to start in a new position and on-call, casual work (i.e. days of the week);

Come join our team and see why we’re one of B.C.’s Top Employers! Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work? Apply today!

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More about this job

Responsibilities

Process surgical procedure requests, coordinate with physicians and hospital departments, and schedule patients using computerized systems while maintaining surgical waitlists and booking slates. Provide pre-operative instructions, manage patient and booking information, generate reports, and perform related clerical and unit-support duties.

Requirements

Applicants must provide proof of a medical terminology course and a valid, supervised five-minute typing test showing at least 45 words per minute, taken within the past 48 months. The resume must demonstrate three years of recent related experience or an equivalent combination of education, training, and experience; applicants must also state their availability for casual and on-call work.

Skills

Surgical Scheduling
Critical Thinking
Medical Terminology
Patient Coordination
Waitlist Management
Surgical Slate Management
Data Entry
Report Generation
Communication
Interdepartmental Collaboration
Clerical Administration
Patient Chart Maintenance
Typing

Benefits

Competitive Wages
Shift Premiums
Employer-Paid Training
Employee and Family Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Surgical Booking
Surgical Scheduling
PICIS OR Manager
Surgical Patient Registry
Community Wide Scheduling
Surgical Waitlists
Surgical Slates
Procedure Protocols
Medical Terminology
Pre-Operative Instructions
Pre-Admission Clinic
Patient Data
Diagnostic Requisitions
Patient Charts
Surgical Statistics
Booking Reports
Admitting
Medical Device Reprocessing
Typing Test
45 Words Per Minute

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