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Added 1 day ago
T
Machine Learning Engineer II
TD
Toronto, ON
- Full-time
Our work spans the field of machine learning with areas such as deep learning and generative AI, time series forecasting and responsible use of AI. We have access to massive financial…
Added 3 days ago
BU
Laboratory Supervisor, Engineering
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
The Laboratory Supervisor - Engineering is responsible for designing, implementing, coordinating, testing, and maintaining hands-on engineering laboratory activities, with particular…
Added 4 days ago
UO
Programmer Analyst I
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Programmer Analyst I supports the Learning Technology Hub with the design, development, and support of learning technology solutions for campus-wide teaching & learning activities. The…
Added 5 days ago
Senior Developer
George Brown Polytechnic
Toronto, ON
Reviews business requirements, technical specifications, and existing systems to recommend effective, scalable, and maintainable implementation approaches aligned with approved solution…
Added 9 days ago
Coordinator, Facilities & Operations
International Business University
Toronto, ON
…supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the…
Added 11 days ago
AC
Part-Time Technologist, Cyber Command (4 Positions)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
Minimum 3-year diploma or degree in Information Systems and Technology, Cyber Security, Computer, Network, Electrical, or Systems Engineering, Applied Mathematics, Data Science, Cloud…
Added 11 days ago
UO
Assistant Professor (Canada Impact+ Emerging Leader)
University of Manitoba
Winnipeg, MB
- $97,045.08 to $135,863.11 CAD / year
- Full-time
Researchers have access to core resources within the faculty, including the 4000 sq. ft. Nano Systems Fabrication Lab (NSFL), an open access clean room and micromachining lab with over $5M…
Added 11 days ago
AC
AI Software Systems and Engineering Faculty
Alexander College
Burnaby, BC
- Full-time
PhD in Computer Science, Software Engineering, Computer Engineering, or a closely related discipline. Alternatively, a Master’s with extensive industry/teaching experience may be…
Added 12 days ago
Staff Research Scientist (AI for Self-Driving Labs, 2-year Term)
University of Toronto
Toronto, ON
Working with the AC community, including faculty and partners to determine the required capabilities of the SDLs to be built. Developing the plans for SDLs that will meet user requirements…
Added 15 days ago
UH
Postdoctoral Researcher
University Health Network
Toronto, ON
- Full-time
Mentorship from senior faculty with strong track records in Nature/Science-family publications and competitive grant funding
Added 16 days ago
AC
Part-Time Technologist, Cyber Command (4 Positions)
Algonquin College
Ottawa, ON
- Part-time
Minimum 3-year diploma or degree in Information Systems and Technology, Cyber Security, Computer, Network, Electrical, or Systems Engineering, Applied Mathematics, Data Science, Cloud…
Added 16 days ago
AL
Applied Vision and Robotics Engineer (Research Assistant)
ACIS Laboratories
Victoria, BC
- Full-time
Role Description: The Applied Vision and Robotics Engineer (Research Assistant) is a full-time, on-site role based in Victoria, BC. This position involves designing, implementing, and…
Added 18 days ago
VI
AI Evaluation Scientist - Learning & Cognition
Vector Institute
Toronto, ON
- $125,800 to $157,300 CAD / year
- Full-time
This role requires a combination of investigating how people learn and reason with practical experience in evaluating agentic AI systems. You will be the team's primary source of learning…
Added 22 days ago
SP
Professor - Industrial Robotics
Seneca Polytechnic
Toronto, ON · North York, ON
- Full-time
If so, Seneca invites you to join our dynamic faculty in redefining the boundaries of teaching and learning.
Added 23 days ago
TU
Junior NLP Data Scientist
The University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Part-time
AAPS Salaried - Information Systems and Technology, Level A
Added 23 days ago
UO
Junior NLP Data Scientist
University of British Columbia
Vancouver, BC · UBCV | UBC Hospital - Detwiller Pavilion (DPAV)
- $5,692.25 to $8,179.5 CAD / month
- Part-time
AAPS Salaried - Information Systems and Technology, Level A
Added 25 days ago
Security Technology Analyst
University of Toronto
Toronto, ON
As Security Technology Analyst, you will be responsible for implementing, tuning, and scaling advanced security technologies and AI tools to protect Temerty Faculty of Medicine systems,…
Added 25 days ago
Staff Scientist (AI for Self-Driving Labs)
University of Toronto
Toronto, ON
Working with the AC community, including faculty and partners, to determine the required capabilities of the SDLs to be built. Developing SDL plans to meet user requirements and designing…
Added 26 days ago
IB
Full-Time Faculty, MSc. Artificial Intelligence (AI) Program
International Business University
Toronto, ON
- Full-time
Join one of Canada's fastest-growing universities as a Full-time Faculty Member, where you will have the unique opportunity to shape the future of our growing Master of Science in…
Added 29 days ago
OC
Instructor, Information Technology
Olds College
Olds, AB
- Full-time
The instructor in Information Technology is responsible for development and teaching in the new Olds College Information Technology Diploma program. The Information Technology Diploma…
Added 1 month ago
AI Infrastructure & Solutions Architect
University of Toronto
Toronto, ON
Reporting to the Manager, AI Engineering & Operations within the Enterprise Infrastructure Solutions group, the AI Infrastructure & Solutions Architect plays a critical role in defining the…
Added 1 month ago
UO
ATPUO - Winter 2027 - ADM3396M - Seminar on Administration: Generative AI for Business Innovation
University of Ottawa
Ottawa, ON · Desmarais Hall
- Part-time
…experience for business students, providing essential knowledge and skills that can be applied across different business functions. Students learn to effectively use GenAI by understanding…
Added 1 month ago
H
Manager, Facilities & Capital Assets
Hays
Toronto, ON
- Full-time
Our client is a well-established post-secondary institution with a diverse campus portfolio and a strong commitment to providing an exceptional learning environment. With ongoing…
Added 1 month ago
MU
Tenure-Track Faculty Position in Computer Science: Secure Software and Computer Systems
McGill University
McConnell Eng. Bldg.
- Full-time
…interactions with world-class researchers in areas ranging from software engineering, programming languages and distributed systems to artificial intelligence and robotics. McGill…
Added 1 month ago
TU
Postdoctoral Research Fellow
The University of British Columbia
Vancouver, BC
- Full-time
…Fellow to join a collaborative program between UBC, BC Cancer, and SOZO Intuition Systems, a Vancouver-based biotechnology AI company. The appointment is full time for 12 months, with the…

International Business University

Coordinator, Facilities & Operations

Toronto, ON, Canada

Expected Salary Range: $55,000 – $65,000 annually

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Job details

Pay: Expected Salary Range: $55,000 – $65,000 annually
Experience: Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Title: Coordinator, Facilities & Operations

Term: Full-time, Indefinite (40 hours/week)

Department: Operations

Reports to: Senior Manager, Operations

Location: Toronto, ON

Expected Salary Range: $55,000 – $65,000 annually

Position Overview

The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support. Working closely with internal departments and external service providers, the Coordinator provides technical, administrative, and operational support to maintain facility performance, operational continuity, and compliance with applicable regulations and standards. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors. While the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations. This position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization.

Key Responsible Areas

Facilities Management & Campus Operations

Coordinate day-to-day facilities operations, monitor maintenance requests, and conduct routine inspections to ensure campus buildings, equipment, and common areas remain safe, functional, and well maintained.
Coordinate preventative and corrective maintenance and liaise with vendors, contractors, and building management regarding building systems, including HVAC, plumbing, BAS, fire alarm, life safety, security, and elevators.
Perform general facilities upkeep and hands-on tasks, including furniture assembly, disassembly, moving and rearranging furniture and equipment, and minor repairs within the scope of the role.

Project Coordination & Operational Improvements

Support facilities improvement projects, repairs, and operational initiatives by coordinating schedules, service requests, site access, and communication with internal stakeholders and external service providers.
Coordinate procurement activities, purchase orders, inventory, and operational supplies in accordance with institutional policies and approved procedures.
Monitor contractor and vendor performance, follow up on outstanding work, and identify opportunities to improve facilities operations and minimize service disruptions.

Health, Safety & Compliance

Support compliance with institutional policies and applicable health and safety requirements, building regulations, fire safety standards, and established operational procedures.
Respond promptly to urgent facilities issues and emergencies, including leaks, flooding, equipment failures, fire and life safety concerns, and other building-related disruptions; coordinate appropriate action and escalate issues to building management, qualified service providers, or emergency services as required.
Conduct and document facilities inspections, report hazards and incidents, support emergency preparedness activities, and follow up on corrective actions to help maintain a safe campus environment.

Administrative Support (Secondary Responsibilities)

Maintain accurate facilities records, maintenance logs, work orders, inspection reports, service agreements, and incident documentation.
Communicate facilities updates, maintenance requirements, service interruptions, and outstanding issues to relevant stakeholders and ensure appropriate follow-up.
Provide responsive customer service, support operational continuity, contribute to process improvements, and perform other related duties as assigned.

Qualifications

Bachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field.
Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
Strong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments.
Working knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards.
Proficiency with Microsoft Office and computerized maintenance or facility management systems.
Excellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively.
Ability to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required.

Preferred Qualifications and Certifications

Professional facilities management designations such as BOMI, SMT, SMA, or equivalent certifications are considered assets.
Building Environmental Systems (BES) Certification Class is considered an asset.
Skills in blueprint reading and interpretation of technical drawings and specifications preferred.
Experience with Chief Architect, SketchUp, AutoCAD, Revit, or similar design and technical software is considered an asset.
Valid driver's license and access to reliable transportation.

Work Location Requirement: This is an on-site position. Candidates must be able to work in person at the designated locations.

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact careers@ibu.ca if you require accommodation during the recruitment process.

Application Process

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.

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More about this job

Responsibilities

The Coordinator manages day-to-day facilities operations, including maintenance coordination, vendor oversight, and building systems performance. They also support facility improvement projects, ensure health and safety compliance, and provide administrative support for campus operations.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as engineering, construction management, or facilities management. A minimum of 5 years of experience in facilities, building operations, or a related technical environment is required.

Skills

Facilities management
Building operations
Maintenance coordination
Vendor management
Project coordination
Health and safety compliance
Building systems oversight
Space utilization planning
Procurement
Inventory management
Technical documentation
Customer service
Emergency response
Blueprint reading
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Building Operations
Maintenance
Construction Management
HVAC
Plumbing
Fire Safety
Security Systems
Vendor Management
Procurement
Ontario Building Code
BOMI
SMT
SMA
Building Environmental Systems
AutoCAD
Revit
SketchUp
Chief Architect
Preventative Maintenance
Project Coordination
Compliance
Emergency Preparedness
Inventory Control
Technical Drawings

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