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Added 1 day ago
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Department Manager, Food Services
Northern/NorthMart
Toronto, ON · Greater Toronto and Hamilton Area, ON
- Full-time
That means achieving your financial goals much faster, whether that is paying off student loans, saving for a house, travelling the world, or whatever else you have in mind.
Added 1 day ago
AG
January 2027 Supply Chain Co-op - Category Management and Sourcing
ATCO Group
Edmonton, AB
- Full-time
The Co-op Student will support the Category Management, Strategic Sourcing, and Legal/Commercial teams in delivering procurement, contracting, and supplier management activities across…
Added 1 day ago
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Procurement Associate Co-op (Winter 2027)
CIBC
Toronto, ON
- Full-time
As a Procurement Associate Co-op Student, you will be responsible for assisting with communication with suppliers and assembling CIBC’s supplier contracts. You will learn how to balance…
Added 1 day ago
Supply Chain Management Co-op Student (12-month term)
ARC Resources Ltd.
Calgary, AB
We are currently seeking a Supply Chain Management Co-op Student to work with our Supply Chain Management team. This position reports to the Team Lead, Procurement and requires an organized…
Added 1 day ago
UO
Laboratory Coordinator, Earth, Energy & Environment
University of Calgary
Calgary, AB
- Full-time
Purchases laboratory and field supplies and equipment through the University's procurement systems, including obtaining quotes, comparing price and availability, and managing back-orders,…
Added 1 day ago
NS
Co-op Engineering - Electrical & Mechanical (8 months)
Nova Scotia Power
Halifax, NS
- Full-time
Are you an Engineering student interested in renewable energy, power generation, and supporting projects that contribute to a cleaner energy future?
Added 1 day ago
NS
Co-op Engineering - Electrical & Mechanical (4 months)
Nova Scotia Power
Dartmouth, NS
- Full-time
Are you an Engineering student interested in power generation, industrial systems, and engineering project work?
Added 1 day ago
HD
Supervisor School Business - New Oakville Secondary School (35hrs)
Halton District School Board
Burlington, ON
- Internship
Coordinate all school purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the…
Added 1 day ago
HD
Temporary Supervisor School Business - Acton District High School (35hrs)
Halton District School Board
Acton, ON
- Internship
Coordinate all school purchases to ensure proper approval, budget availability, compliance to procurement procedures, to ensure orders are placed in a timely manner in order to meet the…
Added 1 day ago
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Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
Leads procurement for UBC Sauder branded promotional items, researching and evaluating suppliers, obtaining quotes, partnering with Marketing and Communications, and establishing purchase…
Added 1 day ago
MR
Assistant Project Coordinator/Co-op Student (Civil Construction)
Maple Reinders
Pickering, ON
- Contract
A full-time student enrolled in a related post-secondary program of study (i.e. Architectural Technology, Construction Management or Civil Engineering)
Added 1 day ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,719 to $4,960 CAD / month
- Full-time
Leads procurement for UBC Sauder branded promotional items, researching and evaluating suppliers, obtaining quotes, partnering with Marketing and Communications, and establishing purchase…
Added 2 days ago
CC
Student, Procurement
Cameco Corporation
Saskatoon, SK
- Full-time
As part of Cameco’s Supply Chain Management team, you will gain hands-on experience supporting sourcing and procurement activities across Canadian operations. You will work with internal…
Added 2 days ago
PM
Supply Chain & Logistics Co-op Student
Profound Medical
Mississauga, ON
- $20 to $22 CAD / hour
- Internship
Profound Medical is seeking a motivated, analytical, and detail-oriented Supply Chain & Logistics Co-op Student to join our Operations team.
Added 2 days ago
MG
Registered Nurse (Paediatrics)
Michael Garron Hospital
Toronto, ON
- Temporary
Paediatric experience, including paediatric consolidation placement and/or any proof of student externship experience, within the last year is required.
Added 2 days ago
MG
Registered Nurse (Paediatrics)
Michael Garron Hospital
Toronto, ON
- Temporary
Paediatric experience, including paediatric consolidation placement and/or any proof of student externship experience, within the last year is required.
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts Inc
Winnipeg, MB
- Full-time
This position provides support to the procurement team by assisting with day-to-day purchasing activities, ensuring accurate and timely processing of orders and supplier communications. The…
Added 2 days ago
MU
Associate Director, Strategic Initiatives & Administration JO 79305
McMaster University
Hamilton, ON
- Full-time
…to RO and institutional priorities, and emerging faculty and student needs and the advancement of an integrated, student-centred experience across the student…
Added 2 days ago
NS
2627-210 - Workforce Development Process & Planning Coordinator - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Temporary
…offerings. This role plays a central function in coordinating student-centered learning opportunities, improving systems and ensuring delivery excellence across our…
Added 2 days ago
Logistics Port Operations Manager - Canada (m/f/d)
Nordex Group
Montreal, QC
Coordinate closely with Project Management, Construction, Transportation, Procurement, Engineering, Materials Management, and external logistics partners.
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts
Winnipeg, MB
- Full-time
This position provides support to the procurement team by assisting with day-to-day purchasing activities, ensuring accurate and timely processing of orders and supplier communications. The…
Added 2 days ago
UO
Canada Impact+ Emerging Leader. Assistant or Associate Professor in Sustainable Transportation Futures
University of Alberta
Edmonton, AB
- Full-time
Added 2 days ago
Controller
Sheridan Student Union
Oakville, ON
…not-for-profit organizations, post-secondary education, or student services is considered an…
Added 2 days ago
Coordinator, Facilities & Operations
International Business University
Toronto, ON
…support for institutional events and may assist in coordinating student workers as required to support departmental…
Added 3 days ago
UO
Senior Officer, Finance
University of Ottawa
Ottawa, ON · Fauteux Hall
- Full-time
…judges in the land to help foster an inclusive and high-quality student…

International Business University

Coordinator, Facilities & Operations

Toronto, ON, Canada

Expected Salary Range: $55,000 – $65,000 annually

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Job details

Pay: Expected Salary Range: $55,000 – $65,000 annually
Experience: Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
Working hours: 40 hours/week
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Title: Coordinator, Facilities & Operations

Term: Full-time, Indefinite (40 hours/week)

Department: Operations

Reports to: Senior Manager, Operations

Location: Toronto, ON

Expected Salary Range: $55,000 – $65,000 annually

Position Overview

The Coordinator, Facilities & Operations plays a key role in supporting the day-to-day operations, facilities management, and campus services for International Business University (IBU) and Vega Academy. This position is responsible for ensuring the efficient functioning of facilities across multiple campuses and offices through maintenance coordination, vendor management, building systems oversight, space utilization planning, and facilities-related project support. Working closely with internal departments and external service providers, the Coordinator provides technical, administrative, and operational support to maintain facility performance, operational continuity, and compliance with applicable regulations and standards. The role supports the planning and execution of facility improvement projects, coordinates contractors and vendors, and contributes to a safe, professional, and welcoming environment for students, faculty, staff, and visitors. While the primary focus of the position is facilities management and operational project coordination, the Coordinator also provides occasional support for institutional events and may assist in coordinating student workers as required to support departmental operations. This position serves as a critical role in maintaining operational consistency, supporting facilities projects and ensuring high standards of facility performance and customer service throughout the organization.

Key Responsible Areas

Facilities Management & Campus Operations

Coordinate day-to-day facilities operations, monitor maintenance requests, and conduct routine inspections to ensure campus buildings, equipment, and common areas remain safe, functional, and well maintained.
Coordinate preventative and corrective maintenance and liaise with vendors, contractors, and building management regarding building systems, including HVAC, plumbing, BAS, fire alarm, life safety, security, and elevators.
Perform general facilities upkeep and hands-on tasks, including furniture assembly, disassembly, moving and rearranging furniture and equipment, and minor repairs within the scope of the role.

Project Coordination & Operational Improvements

Support facilities improvement projects, repairs, and operational initiatives by coordinating schedules, service requests, site access, and communication with internal stakeholders and external service providers.
Coordinate procurement activities, purchase orders, inventory, and operational supplies in accordance with institutional policies and approved procedures.
Monitor contractor and vendor performance, follow up on outstanding work, and identify opportunities to improve facilities operations and minimize service disruptions.

Health, Safety & Compliance

Support compliance with institutional policies and applicable health and safety requirements, building regulations, fire safety standards, and established operational procedures.
Respond promptly to urgent facilities issues and emergencies, including leaks, flooding, equipment failures, fire and life safety concerns, and other building-related disruptions; coordinate appropriate action and escalate issues to building management, qualified service providers, or emergency services as required.
Conduct and document facilities inspections, report hazards and incidents, support emergency preparedness activities, and follow up on corrective actions to help maintain a safe campus environment.

Administrative Support (Secondary Responsibilities)

Maintain accurate facilities records, maintenance logs, work orders, inspection reports, service agreements, and incident documentation.
Communicate facilities updates, maintenance requirements, service interruptions, and outstanding issues to relevant stakeholders and ensure appropriate follow-up.
Provide responsive customer service, support operational continuity, contribute to process improvements, and perform other related duties as assigned.

Qualifications

Bachelor's degree in architecture, structural or civil engineering, interior design, facilities management, construction management, building operations, a skilled trade, or a related field.
Minimum of 5 years of experience in facilities, building operations, maintenance, construction, or a related technical environment.
Strong knowledge of preventative maintenance, facility operations, building systems, and operational best practices in commercial, educational, or office environments.
Working knowledge of the Ontario Building Code (OBC) and applicable building operations and maintenance standards.
Proficiency with Microsoft Office and computerized maintenance or facility management systems.
Excellent organizational, project coordination, documentation, communication, time-management, and interpersonal skills, with the ability to work independently and collaboratively.
Ability to perform routine physical inspections, safely use ladders, lift up to 25 lbs., work in mechanical and service areas, and travel between multiple campus locations as required.

Preferred Qualifications and Certifications

Professional facilities management designations such as BOMI, SMT, SMA, or equivalent certifications are considered assets.
Building Environmental Systems (BES) Certification Class is considered an asset.
Skills in blueprint reading and interpretation of technical drawings and specifications preferred.
Experience with Chief Architect, SketchUp, AutoCAD, Revit, or similar design and technical software is considered an asset.
Valid driver's license and access to reliable transportation.

Work Location Requirement: This is an on-site position. Candidates must be able to work in person at the designated locations.

Application Process:

To formally express your interest in this opportunity, please submit your resume and a brief cover letter. In your cover letter, please highlight your qualifications for the role and share what inspires you about the prospect of contributing to a rapidly scaling, purpose-driven organization. This posting is for a current vacancy at our organization, and it remains open until the position is filled. The position is subject to budgetary approval.

Note: Application materials should be submitted as a single combined PDF file with a filename that identifies the applicant.

We look forward to reviewing your application. See our website www.ibu.ca for further information about this new and exciting opportunity.

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact careers@ibu.ca if you require accommodation during the recruitment process.

Application Process

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.

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More about this job

Responsibilities

The Coordinator manages day-to-day facilities operations, including maintenance coordination, vendor oversight, and building systems performance. They also support facility improvement projects, ensure health and safety compliance, and provide administrative support for campus operations.

Requirements

Candidates must hold a bachelor's degree in a relevant field such as engineering, construction management, or facilities management. A minimum of 5 years of experience in facilities, building operations, or a related technical environment is required.

Skills

Facilities management
Building operations
Maintenance coordination
Vendor management
Project coordination
Health and safety compliance
Building systems oversight
Space utilization planning
Procurement
Inventory management
Technical documentation
Customer service
Emergency response
Blueprint reading
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Building Operations
Maintenance
Construction Management
HVAC
Plumbing
Fire Safety
Security Systems
Vendor Management
Procurement
Ontario Building Code
BOMI
SMT
SMA
Building Environmental Systems
AutoCAD
Revit
SketchUp
Chief Architect
Preventative Maintenance
Project Coordination
Compliance
Emergency Preparedness
Inventory Control
Technical Drawings

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