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Executive Administrative Assistant
International Business University
Toronto, ON
…including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and…
Vice-Provost, Indigenous Engagement
Brock University
St. Catharines, ON · Main Campus (Employees)
Full-time
Reporting to the Provost and Vice-President, Academic, the Vice-Provost, Indigenous Engagement serves as the University's senior Indigenous academic leader and a key member of Brock's…
First Year Student (1)
The CUS
Vancouver, BC
Part-time
The Academic Committee determines the positions of the Society on academic matters and assists the Vice-President, Academic and Commerce Student Senator in their respective efforts. The…
Regional Program Medical Director, Rehabilitation Program
Vancouver Coastal Health
Vancouver, BC
Part-time
…Director, Rehabilitation Program. Reporting directly to the Vice President of Medicine and Academic Affairs, this role receives program direction from the Vice President of Community…
Instructional Designer
University of Alberta
Edmonton, AB
Full-time
…for credit and non-credit programming. Working closely with academics, subject matter experts (SMEs), instructors, the Learning Experience Developer, internal teams, and external partners,…
Manager, Continuing Education Curriculum Strategy and Quality
University of Alberta
Edmonton, AB
Full-time
…leadership in curriculum strategy, learning outcomes, assessment, academic integrity, instructor standards, curriculum governance, and continuous improvement. The Manager leads a team of…
Learning Experience Developer
University of Alberta
Edmonton, AB
Full-time
…closely with the Instructional Designer and collaborates with academic leads, instructors, subject matter experts, and project teams throughout the course development…
Instructional Designer
University of Alberta
Edmonton, AB
Full-time
…for credit and non-credit programming. Working closely with academics, subject matter experts (SMEs), instructors, the Learning Experience Developer, internal teams, and external partners,…
Manager, Continuing Education Curriculum Strategy and Quality
University of Alberta
Edmonton, AB
Full-time
…leadership in curriculum strategy, learning outcomes, assessment, academic integrity, instructor standards, curriculum governance, and continuous improvement. The Manager leads a team of…
Learning Experience Developer
University of Alberta
Edmonton, AB
Full-time
…closely with the Instructional Designer and collaborates with academic leads, instructors, subject matter experts, and project teams throughout the course development…
Director, Office of Academic Innovation and Teaching Excellence
Concordia University of Edmonton
Edmonton, AB
Full-time
Executive Projects: Leads and coordinates high-priority academic projects assigned by the Provost and Vice President, Academic or the Deputy Provost.
Executive Director, Lifelong Learning
University of Toronto
Toronto, ON
Department: Office of the Vice-Provost, Academic Programs
President- triOS Institute
triOS College Business Technology Healthcare
Mississauga, ON
Full-time
As we move toward the next phase of institutional development, triOS Institute is seeking accomplished academic and postsecondary leaders for the role of President. This foundational…
Added 26 mins ago
Senior Manager, Research Equity
University of Waterloo
Waterloo, ON
Full-time
Office of the Vice-President, Research and International - Funding Agencies and Non-Profit Sponsors I
Dean, Faculty of Social Science and Humanities
ontariotechu
Oshawa, Ontario
…Social Science and Humanities. Reporting to the Provost and Vice-President, Academic, the Dean serves as the Chief Academic Officer of the FSSH and plays a pivotal role in inspiring and…
Dean, Science
Concordia University of Edmonton
Edmonton, AB
Full-time
Reporting to the Provost & Vice-President Academic, the Dean, Science will implement the academic and administrative policies and decisions of the university to achieve strategic goals and…
Added 2 hours ago
Team Lead - Yellowknife
Colliers Project Leaders
Yellowknife, NT
Full-time
…support from the Business Development Team, Principal or Regional Vice…
Added 26 mins ago
Educational Consultant
University of Waterloo
Waterloo, ON
Full-time
Associate Vice-President, Academic Programs - Teaching Support, Educational Consultants
Educational Consultant
University of Waterloo
Waterloo, ON
Full-time
Associate Vice-President, Academic Programs - Teaching Support, Educational Consultants
Educational Consultant
University of Waterloo
Waterloo, ON
Full-time
Associate Vice-President, Academic Programs - Teaching Support, Educational Consultants
Executive Director, Institutional Research & Planning
Simon Fraser University
Burnaby, BC
Full-time
…to support institutional enrollment management and planning, academic planning, academic budget allocations and space planning. The role represents the Vice-President, Academic both within…
Dean, Environmental Studies and Health Science
Canadore College Careers
North Bay, ON
Reporting to the Vice-President Academic, the Dean will be accountable for providing senior academic and administrative leadership for the environmental studies and health science programs…
President- triOS Institute
triOS College Business Technology Healthcare
Mississauga, ON
The President serves as the academic leader of triOS Institute and is accountable to the Board of Governors for overall leadership, strategic direction, academic quality, financial…
Added 1 hour ago
Director, Central Region Cancer Programs
Southlake Health Community
Newmarket, ON · Southlake Health
Full-time
Reporting to the Executive Vice President, Chief Operating Officer and Regional Vice President, Cancer Services (Central), the successful applicant will provide strategic leadership and…
Senior Copy Writer, Brand Marketing
University of Toronto
Toronto, ON
Faculty/Division: Office of the Vice President, Communications

International Business University

Executive Administrative Assistant

Toronto, ON, Canada

Pay: Title: Executive Administrative Assistant Type: Full-Time, Permanent Department: Executive Administration Reporting to: Executive Administrative Manager Location: Toronto, Ontario (Hybrid) Existing Vacancy: Yes Compensation Range: $60,000 - $70,000 annually

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Executive Administrative Assistant provides high-level operational and administrative support to senior executives, including calendar management and meeting coordination. They also manage executive communications, prepare reports and presentations, and provide project coordination for strategic initiatives.

Requirements

Candidates must possess a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-suite or senior executive management. Proficiency in Microsoft Office Suite and the ability to manage competing priorities in a fast-paced environment are essential.

Experience

5 to 10 years

Education

bachelor degree

Working hours

40 hours per week

Job type

Full-time

Work arrangement

Hybrid

Skills

Calendar management
Meeting coordination
Travel arrangements
Project coordination
Executive support
Communication
Time management
Microsoft Office Suite
PowerPoint
Excel
Problem-solving
Critical thinking
Logistics management
Confidentiality
Professionalism
Strategic planning

Benefits

Extended health and dental benefits
Employee and family assistance program
Virtual healthcare services
Life insurance
Accidental death and dismemberment insurance
Long-term disability insurance
Paid time off
Tuition benefit program
Corporate fitness membership rates

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
C-suite support
Strategic goals
Operational support
Calendar management
Meeting coordination
Travel arrangements
Project coordination
Microsoft Office
PowerPoint
Excel
Confidentiality
Higher education
Hybrid work
Professionalism
Time management
Logistics
Communication skills
Strategic initiatives
Reporting

Original job description

Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective execution of the university's strategic goals.

About the Role

As the Executive Administrative Assistant, you will support the Executive Administrative Manager in delivering high-level administrative and operational support to senior executives, including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and Growth.

Success in this role requires exceptional organizational, communication, and time management skills, as well as the ability to manage competing priorities, coordinate complex activities, and handle confidential information with professionalism, discretion, and sound judgment.

Title: Executive Administrative Assistant
Type: Full-Time, Permanent
Department: Executive Administration
Reporting to: Executive Administrative Manager
Location: Toronto, Ontario (Hybrid)
Existing Vacancy: Yes
Compensation Range: $60,000 - $70,000 annually

Why Join IBU

Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic excellence. By joining IBU, you will have the opportunity to work closely with senior leaders, support high-impact initiatives, and contribute directly to the success and growth of a dynamic and evolving institution.

What You'll Do

Support the Executive Administrative Manager in providing high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
Coordinate executive priorities, communications, and strategic initiatives, ensuring timely follow-up and alignment across leadership teams.
Prepare, edit, and organize executive documents, presentations, reports, and meeting materials.
Manage executive correspondence and communications, ensuring inquiries are handled professionally, accurately, and in a timely manner.
Plan and coordinate executive meetings, events, conferences, and leadership activities, overseeing logistics and ensuring seamless execution.
Provide project coordination support for strategic initiatives by tracking timelines, monitoring action items, and following up on deliverables.
Maintain confidential records, support stakeholders and visitors, and uphold the highest standards of professionalism, discretion, and customer service.

This is a hybrid role based in Toronto, requiring in-person attendance as needed, including weekdays, evenings, and occasional Saturdays.

What You Bring/Who You Are

Bachelor's degree or equivalent experience in Business Administration, Communications, or related field.
5+ years of experience supporting C-suite and other senior executive-level management.
Proven ability to manage multiple priorities and work effectively in fast-paced, high-pressure and high-stress environments.
Exceptional interpersonal and communication skills, with the ability to interact professionally with executives, employees, and external partners.
Exceptional organizational and time-management skills, with an eye for detail and accuracy.
Discretion and integrity when handling confidential information at all times.
Superior ability to remain calm and composed under stress and manage competing demands effectively.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in PowerPoint and Excel.
Strong problem-solving skills and the ability to think critically in high-pressure situations.
Experience in project management and handling complex schedules and logistics.
Proven ability to work independently and collaboratively in a fast-paced environment.
Highly self-motivated, proactive, and adaptable to changing priorities.

Additional Information

To support the overall well-being and success of our employees, IBU offers a comprehensive Total Rewards package, which may include the following, based on role eligibility:

100% employer-paid extended Health & Dental benefits
24/7 access to an Employee and Family Assistance Program (EFAP) and virtual healthcare services
Life, Accidental Death & Dismemberment (AD&D), and Long-Term Disability insurance
Competitive paid time off, starting at three weeks
Tuition Benefit Program
Access to preferred corporate membership rates with GoodLife Fitness
Engaging employee appreciation and community-building events

IBU is an Equal Opportunity Employer

IBU is committed to fostering a diverse, inclusive, and equitable workplace where everyone feels welcome, valued, and respected. We are dedicated to the principles of equal opportunity and encourage applications regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Please contact [email protected] if you require accommodation during the recruitment process.

Application Process

All applications are reviewed by our HR team. We may use AI tools to support certain stages of the hiring process and do not replace human judgment. IBU is committed to the responsible and fair use of AI in compliance with applicable laws.

While we appreciate all applications, we regret that we can only contact those candidates selected for an interview. We thank all applicants for their submissions.

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