Office & administration jobs in Canada

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Added 16 hours ago
B
Workforce Management Analyst-Banking
BeachHead
Toronto, ON
- $17.6 to $36.97 CAD / hour
- Contract
Ability to work rotating shifts covering operational hours between 7:00 a.m
Added 16 hours ago
R
Global Supply Chain Manager
Reusables.com
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
Please note: This is an in-office position at ou
Added 16 hours ago
Procurement Officer
Government of Alberta
AB
…procurement projects from planning through contract award and administration, ensuring processes are fair, transparent, compliant and support value for…
Added 16 hours ago
Administrative Assistant III, Division of Respirology
Nova Scotia Health and IWK Health
Halifax, NS
Graduate of a recognized Office Administration program required.
Added 16 hours ago
Course Coordinator and Instructor - MAT187HIS LEC0104, Calculus II
University of Toronto
Toronto, ON
conducting office hours, and assisting/preparing class materials / tutorials / tests / exams, grading assignments / exams, communicating with course TAs. The exact mix is determined will be…
Added 17 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ottawa, ON · Metcalfe, ON
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 17 hours ago
O
Strategic Sourcing Specialist
ORBCOMM
Ottawa, ON
- $80,000 to $100,000 CAD / year
- Full-time
Added 17 hours ago
R
Global Supply Chain Manager
Reusables
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
Please note: This is an in-office position at ou
Added 17 hours ago
YH
Nursing Unit Clerk - Medical Surgical - Term Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
Proficient use of office equipment and computers
Added 17 hours ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
Strong command of Microsoft Office, particularly MS Word, Excel and PowerPoint.
Added 17 hours ago
EE
Administrative Assistant, Empire Envelope
Empire Envelope
Calgary, AB
- Full-time
Diploma or Certificate in Office Administration is preferred.
Added 17 hours ago
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Unit Clerk
HealthCareersInSask.ca
Wolseley, SK
- Full-time
Department: Community Health Services Administration
Added 17 hours ago
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Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
One (1) year experience in an office environment
Added 17 hours ago
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Unit Clerk
HealthCareersInSask.ca
La Ronge, SK
- Part-time
Added 17 hours ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
One (1) year experience in an office environment
Added 17 hours ago
M
Administrative Coordinator
moneyGenius
Remote, Canada
- Full-time
- Remote
Added 17 hours ago
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Operations Supervisor - Niagara Region Transit
Voyago
ON · Niagara Region, Ontario
- $59,000 to $63,000 CAD / year
- Full-time
Added 17 hours ago
JT
Administrative Assistant
Jean Tweed Centre
Toronto, ON · Etobicoke, Ontario
- $30,459 to $35,633 CAD / year
- Contract
Post-secondary Diploma in Business Administration or Office Administration.
Added 18 hours ago
SE
Administrative Assistant
SMS Equipment Inc.
Elkford, BC
- Full-time
…supports reception, purchasing, housing, fleet, and training administration and is well suited to someone who can manage changing priorities while maintaining accurate records and…
Added 18 hours ago
PS
Strategic Sourcing Specialist - Facilities Services
People Store Staffing
Mississauga, ON
- Contract
Added 18 hours ago
CC
Office Manager
Crisil Coalition Greenwich
ON · Ontario, Canada
- Full-time
We are looking for a proactive, motivated, and entrepreneurial Office Administrator to join our growing office in Toronto. This role will play a key part in managing administrative tasks…
Added 18 hours ago
TO
Operations Supervisor - Niagara Region Transit
Transdev Ontario Manitoba
Niagara Falls, ON
- $59,000 to $63,000 CAD / year
- Full-time
Added 18 hours ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
High school graduation supplemented by administrative or office administration training.
Added 18 hours ago
LS
Senior Procurement Specialist - Contract - 19657
LRO Staffing
Ottawa, ON
- Contract
Added 18 hours ago
IE
HR and Office Administrator
Inviro Engineered Systems
Toronto, ON
- Full-time
At INVIRO, we pride ourselves on fostering a supportive work environment. Our office, which is WELL Health-Safety Certified, is designed to promote a safe and healthy atmosphere where every…

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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Office & administration jobs in Canada

Workforce Management Analyst-Banking

Global Supply Chain Manager

Procurement Officer

Administrative Assistant III, Division of Respirology

Course Coordinator and Instructor - MAT187HIS LEC0104, Calculus II

Post Office Assistant - Term

Strategic Sourcing Specialist

Global Supply Chain Manager

Nursing Unit Clerk - Medical Surgical - Term Part Time

Executive Assistant to Chief Executive Officer

Administrative Assistant, Empire Envelope

Unit Clerk

Office Administrative Assistant

Unit Clerk

Office Administrative Assistant

Administrative Coordinator

Operations Supervisor - Niagara Region Transit

Administrative Assistant

Administrative Assistant

Strategic Sourcing Specialist - Facilities Services

Office Manager

Operations Supervisor - Niagara Region Transit

Temporary Administrative Assistant

Senior Procurement Specialist - Contract - 19657

HR and Office Administrator

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Advertised starting pay

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Office & administration jobs in Canada