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Added 1 hour ago
TU
Graduate Management Trainee - Pembrokeshire
targetjobs UK
Pembroke, ON
- Full-time
We’re Enterprise Mobility. A family-owned, global mobility leader with a $38 billion turnover, nearly 90,000 team members, and operations in 95 countries. Led by CEO Chrissy Taylor, the…
Added 1 hour ago
GD
DYNAMITE - Team Leader FT - Carrefour de L'Estrie
Groupe Dynamite, Inc Garage
Sherbrooke, QC
- Full-time
…order to do so, you play an important role in the day to day operations of the store. You contribute to optimizing inventory management, and to increasing sales and customer satisfaction…
Added 1 hour ago
TS
Class 1 Driver - Flatbed - Can/US (ROUND TRIP) - Sign on Bonus
The Seaboard Transport Group
Moncton, NB
- Full-time
…opportunity to explore a variety of career paths with an industry leader in transportation. Our operations span liquid bulk petroleum and chemical transportation, dry bulk products, food…
Added 2 hours ago
TS
Owner Operator - Fuel
The Seaboard Transport Group
Dartmouth, NS
- Full-time
…opportunity to explore a variety of career paths with an industry leader in transportation. Our operations span liquid bulk petroleum and chemical transportation, dry bulk products, food…
Added 2 hours ago
P
Processing Manager
Premier
London, ON
- Full-time
…specialty lines for domestic and Lloyd's insurers since 1989. A leader in the Specialty Insurance industry, 100% Canadian owned. Our broad product shelf offers niche solutions for our…
Added 2 hours ago
H
Director of Customer Success
Haystack
Canada
- $243,000 to $365,000 CAD / year
- Full-time
This employer is a technology company seeking a strategic leader to oversee account management and customer success operations. The role focuses on driving revenue growth, retention, and…
Added 3 hours ago
H
Head of Marketing
Haystack
Canada
- Full-time
This employer is seeking a strategic leader to oversee marketing operations, data analytics, and performance measurement for a growing technology company. The role involves managing the…
Added 3 hours ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
…growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate…
Added 3 hours ago
IW
Retail Sales Manager
Imagine Wireless Inc
Calgary, AB
- Full-time
As a Store Manager, you will be responsible for leading daily store operations, developing a high-performing sales team, and creating an environment where employees and customers feel…
Added 3 hours ago
CI
Sales Associate
Carters Inc.
Calgary, AB
- Part-time
…most-purchased children’s clothing brand.* We’ve become an industry leader by providing quality - from the first Original Bodysuit® to the lasting careers we offer our team. We’ve kept our…
Added 4 hours ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Success in this role will require a leader who can influence, build trust across diverse stakeholder groups, navigate competing priorities, and create shared accountability for safety…
Added 4 hours ago
B
Facility Manager II
BGIS
Calgary, AB
- Full-time
…objectives, performance evaluation and communicating vision for operations and maintenance; supervise Maintenance Team Leader (MTL) with a team of greater than ten (10) Team Members…
Added 4 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
Added 5 hours ago
SC
Kitchen General Helper-Starbucks Team member (34444001)
Sodexo Canada Ltd
Vaughan, ON
- Part-time
Sodexo is the global leader in services that improve Quality of Life, an essential factor in individual and organizational performance. Operating in 67 countries, we serve over 100 million…
Added 5 hours ago
K
Store Manager - Lime Ridge Mall (New Store Opening!)
Knix
Hamilton, ON
- Full-time
…succeed together. At your core, you’re a resilient, motivated leader who inspires teams, builds community, and delivers meaningful results through a world-class customer…
Added 6 hours ago
W
Global Category Manager, IT & Finance
WIDIA
Belleville, ON
- Full-time
…contract governance, and category optimization across global operations. Delivers measurable business value through savings, service improvements, supplier innovation, compliance, working…
Added 6 hours ago
VC
Test Engineer - HVAC
VK CONSULTING SERVICES
Canada
- Contract
Modine is a global leader in thermal management, with more than 100 years of experience and over 13,000 employees worldwide. Its Climate Solutions and Performance Technologies segments…
Added 6 hours ago
B
Facility Manager II
BGIS
Calgary, AB
- Full-time
…objectives, performance evaluation and communicating vision for operations and maintenance; supervise Maintenance Team Leader (MTL) with a team of greater than ten (10) Team Members…
Added 7 hours ago
TS
Logistics Lead - Chef d'équipe logistique
TD SYNNEX
Mississauga, ON
- Full-time
Added 8 hours ago
MS
Human Resources Manager
Movement Search & Delivery
Chatham-Kent, ON · Chatham, ON
- $130,000 to $140,000 CAD / year
- Full-time
This opportunity is ideal for a hands-on HR leader who enjoys being visible on the plant floor, building relationships with employees, and helping managers lead effectively. You’ll partner…
Added 8 hours ago
IB
General Manager (Contract)
Indigo Books & Music
Red Deer, AB
- $61,500 to $81,500 CAD / year
- Full-time
Drives effective and efficient store operations through regular review of Key Process Scorecard performance, using insights to coach the team, reinforce accountability, and continuously…
Added 8 hours ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
This is an opportunity for a leader who combines strong people management skills with technical aptitude, problem-solving, and an interest in optimizing scheduling systems and workforce…
Added 9 hours ago
I
General Manager (Contract)
Indigo
Red Deer, AB
- $61,500 to $81,500 CAD / year
- Full-time
Drives effective and efficient store operations through regular review of Key Process Scorecard performance, using insights to coach the team, reinforce accountability, and continuously…
Added 11 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…with us as we pursue our ambitious growth strategy. We are a leader in developing state-of-the-art technology and it is this technology base that uniquely positions us to serve customers…
Added 11 hours ago
SF
Well Testing Supervisors & Assistants - Alberta, Northern BC & Saskatchewan
Sabail FC
Blackfalds, AB
- Full-time
…Northern BC and Saskatchewan. We are an established industry leader with consistent project demand and we are looking for safety-minded, hard-working people who want to build a long-term…

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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