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Added 1 hour ago
HM
Physical Medicine and Rehabilitation
Health Match BC
New Westminster, BC
- Full-time
Dedicated clinic manager and HR director to assist with daily operations
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 3 hours ago
CW
Account Representative / Account Manager / Project Manager
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
Project manager, property manager, operations manager, or hospitality management backgrounds translate very well into this role.
Added 3 hours ago
OC
Senior Operations Manager
Ontario Clean Water Agency
OCWA - KT West Cluster Office
- Full-time
…maintenance strategies and technical solutions to support client operations and OCWA business development…
Added 3 hours ago
CO
Coordinator, Marketing (Performing Arts)
City of Brampton
Brampton, ON
- Full-time
…Marketing section, including preparation of RFPs and vendor contract management. Develop and report on KPIs in conjunction with management. Ensure all Health & Safety regulations are being…
Added 3 hours ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
The Senior Manager, Real Estate Capital Delivery leads Hydro One's facilities capital delivery and workplace modernization programs, overseeing the planning and execution of sustainment…
Added 4 hours ago
K
Seasonal Sales Associate (Devonshire Mall)
Knix
Windsor, ON
- $18.95 CAD / hour
- Temporary
Escalate any issues or opportunities as required to the Manager on Duty.
Added 4 hours ago
K
Seasonal Sales Associate (McArthur Glen)
Knix
Richmond, BC
- $19.7 CAD / hour
- Temporary
Escalate any issues or opportunities as required to the Manager on Duty.
Added 5 hours ago
CR
Project Manager – Asset Preservation
COGIR Real Estate
Brossard, QC
- Full-time
We are seeking a Project Manager to join our Asset Preservation and Technical Services team. The successful candidate will be responsible for various asset preservation projects, requiring…
Added 6 hours ago
U
Associate Manager - Community Team (Assassin's Creed)
Ubisoft
Montreal, QC
- Full-time
…content creation and player insights and feedback. The Associate Manager, Community Team, will be responsible for overseeing the daily operations of a team of Community Managers working on…
Added 7 hours ago
CE
Mineral Tenure Management & Permitting
Cronin Exploration Inc.
Canada
- Full-time
…and permit applications in conjunction with the technical and operations teams. This position will will be working across multiple jurisdictions and claim management platforms in Canada and…
Added 7 hours ago
TT
Senior Coordinator, Human Resources
Toronto Tempo
Toronto, ON
- Full-time
Reporting to the Manager, Human Resources, the Senior Coordinator, Human Resources is a strategic, detail-oriented go getter who has experience in finding top talent, building…
Added 8 hours ago
HC
Manager, Operations & Technology
Hotels Canada
Ottawa, ON
- Full-time
As Manager, Operations & Technology, you will manage and coordinate a broad portfolio that includes operations, technology, human resources administration, risk management, and…
Added 8 hours ago
CC
Manager, Financial Planning and Analysis
Compass Canada
ON · Mississauga, ON
- Full-time
Reporting to the Director of Finance, FP&A, the Manager, FP&A will be a key finance partner for the sector, providing leaders with clear financial insight, disciplined performance analysis…
Added 8 hours ago
B
Associate, Equity Derivatives Trade Desk Support
BMO
Toronto, ON · FCP
- Full-time
…reviews, quality control, training, team coaching and guidance, operations research and problem…
Added 12 hours ago
SP
Avalanche Forecaster - Winter 2026/27
Sun Peaks Resort
BC · Sun Peaks Mountain, BC
- Full-time
…per hour worked based on completion of a full winter season contract. Conditions apply to this incentive and will be shared during the interview and…
Added 12 hours ago
MF
HR Internship
McConnell Foundation
Montreal, QC
- Temporary
Employment type Full-Time (35 hours per week), Contract
Added 14 hours ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
…growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate…
Added 14 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Communicates issues and concerns to the Manager.
Added 15 hours ago
B
Facility Manager II
BGIS
Calgary, AB
- Full-time
Facility Operations is core to our Success. Focused on owning and driving all activity occurring in your building(s) and ensuring facilities are operated safely, cost effectively, and…
Added 15 hours ago
PC
Senior Occupational Health and Safety Project Manager
Pinchin Canada
Richmond, BC
- Full-time
Clear path for growth – this role is positioned as a step toward more senior leadership (e.g., Operations Manager / Director)
Added 17 hours ago
W
Global Category Manager, IT & Finance
WIDIA
Belleville, ON
- Full-time
The Global IT & Finance Category Manager leads the development and execution of global category strategies across IT ($70M annual spend) and Finance ($40M annual spend) with responsibility…
Added 17 hours ago
VC
Project Manager II
Vancouver Coastal Health
Richmond, BC
- $55.27 to $79.45 CAD / hour
- Full-time
Come work as a Project Manager II with Vancouver Coastal Health (VCH)!
Added 17 hours ago
B
Facility Manager II
BGIS
Calgary, AB
- Full-time
Facility Operations is core to our Success. Focused on owning and driving all activity occurring in your building(s) and ensuring facilities are operated safely, cost effectively, and…
Added 17 hours ago
RC
Sales & Events Coordinator
River Cree Resort & Casino
Spruce Grove, AB
- Full-time
Administrative support for the Sales Manager and Sr. Sales Manager. Responsible for managing less complex group/catering-related opportunities. Ensures business is turned over properly and…

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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