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Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Internship
…parking, 8 spacious consulting rooms, and 2 shared offices for desk work. Each consulting room is equipped with a computer and printer for the MedAccess EMR system. In addition, there is a…
Added 3 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…parking, 8 spacious consulting rooms, and 2 shared offices for desk work. Each consulting room is equipped with a computer and printer for the MedAccess EMR system. In addition, there is a…
Added 6 hours ago
GG
Food & Beverage Manager - Lora Bay
Great Gulf
The Blue Mountains, ON
- Full-time
Our Food & Beverage Manager plays an important role in creating a welcoming dining experience for our members and guests, with overall responsibility for Front of House service across…
Added 8 hours ago
Food & Beverage Manager - Lora Bay
Great Gulf Group
Thornbury, ON
Our Food & Beverage Manager plays an important role in creating a welcoming dining experience for our members and guests, with overall responsibility for Front of House service across…
Added 10 hours ago
B
Associate, Equity Derivatives Trade Desk Support
BMO
Toronto, ON · FCP
- Full-time
Equities Derivative Trade Desk Support Associate works closely with the Global Structured Products trading desks providing desk support services for all pre and post execution events. The…
Added 16 hours ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
…departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning…
Added 19 hours ago
RC
Night Auditor
River Cree Resort & Casino
Spruce Grove, AB
- Part-time
1-3 years Front Desk, Bell Desk experience or other guest service experience
Added 23 hours ago
RC
Night Auditor
River Cree Resort & Casino
Enoch, AB
- Part-time
1-3 years Front Desk, Bell Desk experience or other guest service experience
Added 1 day ago
TG
Planet Fitness - Overnight Member Services Representative - Part Time - Halifax Shopping Centre
Taymax Group
Halifax, NS
- Part-time
…member experience by providing a superior level of customer service to Planet Fitness members, prospective members and…
Added 1 day ago
TH
Lumber Sales Associate: Part Time - LANGFORD
The Home Depot
Victoria, BC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
TH
Sales Part Time (BARRIE)
The Home Depot Canada
Barrie, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
TH
Sales Part Time (BARRIE)
The Home Depot Canada
Barrie, ON
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
…stay informed. This sector-neutral role brings together front desk support, bookkeeping, payroll, human resources, and vendor…
Added 1 day ago
FH
Night Auditor
Fairmont Hotels & Resorts
AB · Edmonton, AB
- $24.93 to $25.93 CAD / hour
- Full-time
One year of hotel front desk agent or night audit experience as an asset, Property Manager – Opera, Microsoft Office as an asset
Added 1 day ago
TH
Sales Associate Part-Time - 7051 Saskatoon
The Home Depot Canada
Saskatoon, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
MD
Director of Training and Prevention / Dir Child & Family Services
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Added 1 day ago
TH
Sales Associate Part-Time - 7052 Regina
The Home Depot Canada
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
delivery of our events and programs. This is not a desk-only position: you will be on the ground coordinating event setups, managing registration, organizing volunteers, and making sure…
Added 1 day ago
PF
Front Desk Associate
Planet Fitness
St. Albert, AB
- Part-time
…Negligible, Job Shift: Fixed Schedule, Job Category: Customer Service, Front Desk…
Added 1 day ago
TH
Sales Associate Part-Time - 7051 Saskatoon
The Home Depot
Saskatoon, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
TH
Sales Associate Part-Time - 7052 Regina
The Home Depot
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 1 day ago
S
School Psychologist, Complex Developmental Behavioural Conditions (CDBC) - BC Children’s Hospital & Sunny Hill Health Centre
Sanya’k̓ula
Vancouver, BC
- Temporary
…programs and or patient groups, in consultation with the Program Manager and Head of Psychology as…
Added 2 days ago
TH
Lumber Associate Part-Time - 7245 Regina Northwest
The Home Depot
Regina, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 2 days ago
TH
Associé(e) aux ventes (Temps partiel)
The Home Depot
Pointe-Claire, QC
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…
Added 2 days ago
TH
Lumber Sales Associate Part-Time - 7265 Saskatoon South
The Home Depot
Saskatoon, SK
- Part-time
Sales Associates provide fast, friendly service by actively seeking out customers to assess their needs and provide assistance. Sales Associates have an emphasis on department and product…

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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