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Added 12 mins ago
SD
Gérant(e) de l’avant du magasin, salarié(e) – PHX temps plein Quarts de travail flexibles
Shoppers Drug Mart
Longueuil, QC
- Full-time
…magasin dirige le personnel dans le but d’offrir un excellent service à la clientèle à l’avant du magasin, il gère tous les processus et procédures à l’aide des ressources financières et…
Added 12 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Part-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 27 mins ago
IP
Supervisor - West
Indigo Park Canada
Vancouver, BC
- Full-time
Ensure delivery of client obligations and promises including day to day service levels, customer experience and quality measures
Added 57 mins ago
P
Part Time Core Sales Associate
Pandora
Pickering, ON
- Part-time
As a Core Staff Associate, you’ll be part of the foundation that keeps our store running smoothly. Core Staff are part-time employees with consistent schedules and responsibilities,…
Added 57 mins ago
P
Part Time Core Sales Associate
Pandora
Pickering, ON
- Part-time
As a Core Staff Associate, you’ll be part of the foundation that keeps our store running smoothly. Core Staff are part-time employees with consistent schedules and responsibilities,…
Added 1 hour ago
MI
Senior Associate, Genesis, Portfolio Operations
MUFG Investor Services
Halifax, NS
- Full-time
Review work of junior staff, provide guidance and mentoring.
Added 1 hour ago
M
Cook I
Marriott
Calgary, AB
- Full-time
…food items for use in daily specials. Inform Food & Beverage service staff of menu specials and out of stock menu items. Ensure the quality of the food items. Prepare and cook food…
Added 1 hour ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Barrie, ON
- Full-time
Drive a Passion for Results – Provide Thought Leadership – Analyze and solve problems - Engage our People – Build collaborative relationships - Demonstrate Personal Leadership and Build…
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
Added 1 hour ago
SD
Pharmacist, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Full-time
Commitment to providing exceptional customer service
Added 2 hours ago
GR
Technical Sales Representative & Branch Supervisor
Grasslands Recruitment Specialists - Canadian Ag Recruiter
ON · Ontario, Canada
- Full-time
…will also oversee branch operations, support and supervise staff, coordinate resources, monitor inventory and expenses, and help ensure customers receive consistent, knowledgeable…
Added 2 hours ago
IS
Front Desk Receptionist
InVision Staffing Services Inc.
Toronto, ON · Scarborough, ON
- Contract
…of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage…
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Minimum five (5) years of leadership experience in healthcare.
Added 3 hours ago
AR
Sous Chef
Atria Retirement Canada - Kingsdale Chateau
Kingston, ON · ON-Kingston
- Full-time
In the absence of the Executive Chef, oversee the staff and daily operation of the kitchen ensuring high standards for food preparation and service.
Added 3 hours ago
CO
Manager Policy and Risk Management
City of Saint John
Saint John, NB
- Full-time
…incumbent will act in an advisory capacity to the senior police staff and Chief of Police in matters of research and analysis, policy, and risk management for the…
Added 3 hours ago
D
Charge Technologist
Dynacare
Winnipeg, MB
- Full-time
Co-ordinates the “trouble-shooting”, maintenance, service and/or repair of laboratory equipment within the section as requested by staff.
Added 3 hours ago
B
Facility Manager II
BGIS
Calgary, AB
- Full-time
…greater than ten (10) Team Members including Technicians, Tenant Service Coordinators, Property Service Coordinators, Service Delivery Managers…
Added 3 hours ago
WF
Allergist / Clinical Immunologist
Watson Family Medical Clinic
Toronto, ON
- Full-time
We are adding an Allergy and Clinical Immunology service and are looking for a full-time Allergist to lead it in a fully turnkey setting.
Added 3 hours ago
PC
Senior Occupational Health and Safety Project Manager
Pinchin Canada
Richmond, BC
- Full-time
…environment, the team provides technical expertise, project leadership, and client‑focused consulting services while supporting staff development and the continued growth of the OH&S…
Added 4 hours ago
TC
Coordonnateur / Coordonnatrice de Magasin de Détail Temps Plein Winners - Promenades Drummondville
TJX Companies
Drummondville, QC
- Full-time
Drive operational excellence in areas like visual merchandising, customer service, back room and merchandise processing.

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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