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Added 18 mins ago
LT
Talent Acquisition Specialist/Sourcer
LMI Technologies
Burnaby, BC
- Full-time
LMI is seeking a collaborative, proactive Talent Acquisition Specialist/Sourcer to join our global HR team. In this role, you will play a critical part in supporting our growth by building…
Added 18 mins ago
T
Customer Experience Associate (Future Opportunities) - Montreal-Est
TD
Saint-Léonard-d'Aston, QC
- Part-time
…products and services to refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 48 mins ago
T
Canadian Commercial Banking Associate
TD
St. Catharines, ON
- Full-time
As part of a team. You have a strong desire to learn, grow and succeed. You are working towards completing an undergraduate or graduate degree in business. Or perhaps you have another…
Added 48 mins ago
Retail Sales Associate
EssilorLuxottica Group
Kelowna, BC
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 48 mins ago
Sales Associate
EssilorLuxottica Group
Kelowna, BC
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 48 mins ago
Assistant Manager
EssilorLuxottica Group
Kelowna, BC
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 1 hour ago
PR
MIGS Surgeon (Minimally Invasive Gynecological Surgeon)
Pelvic Rehabilitation Medicine
Canada
- Full-time
PRM is a National Leader in Endometriosis Care
Added 1 hour ago
E1
English Teacher (ESL/TEFL) | Full-Time | Visa, Flights & Sponsored TEFL
English 1
Hamilton, ON
- Full-time
With over 30 years of success and 200+ schools across China, Vietnam and Indonesia, English 1 is a trusted leader in English education. We provide structured support, professional growth…
Added 1 hour ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
At Husky TechnologiesTM, our success is based on your success. Our ability to keep our customers in the lead is based on building the strongest team possible.
Added 1 hour ago
J
Senior Product Management Director
Jobgether
Canada
- Full-time
…engagement, and retention. You will lead a globally distributed team of product managers and collaborate closely with engineering, design, marketing, sales, and customer success leadership.…
Added 1 hour ago
PA
Robotics Technician
Prodomax Automation Ltd.
Barrie, ON
- Full-time
We are actively seeking a Robotics Technician to join the Prodomax Team. Hiring date to be determined.
Added 1 hour ago
PA
Mechanical Designer
Prodomax Automation Ltd.
Barrie, ON
- Full-time
We are actively seeking Mechanical Designers to join the Prodomax Team.
Added 1 hour ago
SH
Assistant Manager
Sunglass Hut
Kelowna, BC
- Full-time
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 1 hour ago
SH
Sales Associate
Sunglass Hut
Kelowna, BC
- Part-time
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 1 hour ago
SH
Retail Sales Associate
Sunglass Hut
Kelowna, BC
- Full-time
A world leader in the specialty sunglass retail business with over 3,000 stores worldwide, we believe in the freedom of self-expression, inclusivity and authenticity, which is why we bring…
Added 1 hour ago
SM
Unit Service Worker Environmental Services - Weekends
St. Michael's Hospital
Toronto, ON
- Temporary
…infection control procedures, and by alerting the Clinical Leader/Manager and/or R.N. in charge to unauthorized persons in the…
Added 1 hour ago
SM
Unit Service Worker Environmental Services - Weekends
St. Michael's Hospital
Toronto, ON
- Temporary
…infection control procedures, and by alerting the Clinical Leader/Manager and/or R.N. in charge to unauthorized persons in the…
Added 1 hour ago
NB
Head of Compliance NBFWM
National Bank of Canada
Montreal, QC
- Full-time
A career as Senior Director, NBFWM Compliance, within the Wealth Management Compliance team at National Bank, means serving as a strategic leader in regulatory compliance, risk management…
Added 2 hours ago
MA
Head of University Pathways (Stamford School)
MacIntyre Academies
ON · Ontario, Canada
- Temporary
Careers Leader Qualification, or a willingness to study for, at a minimum of QCF Level 6/7 as recognised by the CDI (Careers Development Institute).
Added 2 hours ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
For more than 50 years, IMAX has been a global leader in entertainment technology, redefining how stories are experienced on the world’s biggest screens. Our mission is to power…
Added 3 hours ago
RP
District Support Pharmacist
Rexall Pharmacy Group Ltd.
Brampton, ON
- Full-time
We’re more than just a pharmacy - we’re a leader in healthcare across Canada and a certified Great Place to Work™. Proudly recognized for our diversity, inclusion, and exceptional employee…
Added 3 hours ago
ID
Senior Vice President (SVP) – Client Partner
Intellect Design Arena Ltd
Vancouver, BC
- $240,000 to $260,000 CAD / year
- Full-time
Intellect Design Arena Ltd is a global financial technology leader delivering cloud-native, composable
Added 3 hours ago
CH
Registered Nurse - PACU 0.5 FTE
Clearpoint Health Network
Regina, SK
- $38 to $58 CAD / hour
- Part-time
Collaborates with all members of the health care team.
Added 3 hours ago
VF
Exec Assistant & Business Coordinator, PCS
Ventum Financial
Vancouver, BC
- $75,000 to $80,000 CAD / year
- Full-time
…across their areas of responsibility by coordinating cross-team priorities, maintaining project plans and action logs, following up on deadlines, and flagging issues requiring…
Added 3 hours ago
TA
Director; Business Development Canada
Top Aces
Canada
- Full-time
Top Aces is a privately owned, Montreal-based global leader in aerospace and defence founded in 2000 by three former Royal Canadian Air Force CF-18 fighter pilots. We provide advanced…

InVision Staffing Services Inc.

Front Desk Receptionist

Toronto, ON, Canada
Scarborough, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 1, 2026
Posting language: English
Posted: Nov 1, 2026

Original job description

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our client is a recognized Manufacturer of HVAC and fluid technology systems are actively seeking a dynamic and organized Office Administrator to join their growing team! This role is pivotal in maintaining smooth office operations and supporting the executive team in achieving their goals. This is a contract position that requires immediate start.

Responsibilities

Manage daily office operations, including reception duties, office supplies management, and supporting facility coordination
Oversee main Reception line, answer all incoming telephone calls, determine purpose of each call, and redirecting calls to the appropriate personnel or departmentProvide end-to-end office supply management, which includes, but is not limited to, monitoring stock levels, special order requests, budget management, and following proper invoice reconciliation procedures.Manage all in-bound/ out-bound mail and distribution to the appropriate personnel or departmentCoordinate closely with the Maintenance & Facilities Manager on any upkeep requirements and neededEnsures cleanliness and organization of main lobby areaAssists in the planning and execution of staff social events, including 'lunch and learns', meetings, annual events, and social committee eventsEnsure all signage throughout the office is up to dateAssist in identifying and troubleshooting next steps for facility management/equipment issuesSupport the Global Executive Assistant with general administrative duties, including but not limited to, coordinating meetings and special projects for both Senior Management and Leadership Board members.Manage internal meeting room bookings, including but not limited to, arranging refreshments and ensuring the rooms are tidy, in conjunction with the Global Executive AssistantCoordinate travel and/or accommodation arrangement as requiredAssist with creating, updating, and maintaining document templates in coordination with Global Executive AssistantAll other duties as may be assigned, either directly from Global Executive Assistant, Senior Management, Leadership Board, Human Resources, or other ad-hoc administrative tasks

Qualifications

Post-secondary Degree, Diploma, or Certificate in Office Administration or related field

Proven experience as an Office Administrator, Administrative Assistant, Jr. Administrative Assistant, or similar role.

Strong organizational and time-management skills with the ability to prioritize tasks.

Excellent written and verbal communication skills.

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).

Ability to handle confidential information with integrity and professionalism.

Flexibility and adaptability to work in a time-sensitive environment.

Proficient with Microsoft Office Suite and phone routing systems

Creative problem-solving skills

Employment Rewards:

Company is a Leader within their industry
Contract opportunity
Great work place experience

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.

Apply About employer

More about this job

Responsibilities

Manage daily office operations, including reception, phone routing, office supplies, mail, facilities, meeting rooms, and lobby organization. Support the executive team with meeting and travel coordination, events, document templates, and other administrative tasks.

Requirements

A post-secondary degree, diploma, or certificate in Office Administration or a related field is requested, along with experience in an office administration or assistant role. Candidates should have strong organizational, time-management, and communication skills; proficiency with Microsoft Office and phone routing systems; and the ability to handle confidential information and adapt to time-sensitive work.

Skills

Office Administration
Reception
Telephone Routing
Office Supply Management
Mail Distribution
Facility Coordination
Meeting Coordination
Event Planning
Travel Arrangements
Document Management
Organizational Skills
Time Management
Written Communication
Verbal Communication
Microsoft Office
Problem-Solving

Benefits

Great Workplace Experience

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Assistant
Reception
Phone Routing Systems
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Office Supply Management
Invoice Reconciliation
Mail Distribution
Facility Management
Maintenance Coordination
Meeting Room Bookings
Meeting Coordination
Travel Arrangements
Document Templates
Event Planning
Confidential Information
Time Management
Organizational Skills
Problem-Solving
HVAC
Fluid Technology Systems
Manufacturing
Executive Support

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