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Closed listing

InVision Staffing Services Inc.

Office Administrator/ Data Entry (Quickbooks)

Mississauga, ON, Canada

$25 to $30 CAD / hour · Part-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $25 to $30 CAD / hour
Job type: Part-time
Closing date: Oct 23, 2026
Posting language: English
Posted: Sep 23, 2026

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Original job description

Archived listing. The details below describe a past opening.

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology, and Professional Services throughout Canada and the U.S.

Our client, a manufacturing company, is currently seeking an Office Administrator/ Data Entry (QuickBooks) to join their team on a contract basis. This is a contract role that will move to permanent role.

Responsibilities

Enter invoices, bills, payments, and other financial information into QuickBooks.
Perform administrative duties
Perform accurate data entry and maintain company records.
Assist with Accounts Payable and Accounts Receivable.
Match invoices with purchase orders and supporting documents.
Update customer, vendor, and inventory information.
Help reconcile bank and credit card statements.
Organize and maintain electronic and paper files.
Prepare basic reports using QuickBooks and Excel.
Communicate with vendors and internal departments regarding invoices or missing information.
Provide general administrative support to the accounting and office team.
Perform other administrative duties as assigned.

Qualifications

Previous data entry or administrative experience.
Experience using QuickBooks.
Basic knowledge of Microsoft Office (Excel, Outlook, and Word).
Strong attention to detail and accuracy.
Good organizational and communication skills.
Ability to work independently and manage time effectively.
Experience in a manufacturing environment.
Basic bookkeeping or accounting knowledge.

Employment Rewards:

Contract to perm role
Competitive pay
Company is a leader in the industry

Application Process

All qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating an inclusive workplace and encourage applications from all qualified individuals.

About employer

More about this job

Responsibilities

Enter and maintain financial, customer, vendor, and inventory information in QuickBooks, and support accounts payable and receivable, invoice matching, and statement reconciliation. Maintain organized records, prepare basic reports, communicate about invoice issues, and provide general administrative support to the accounting and office teams.

Requirements

Previous data-entry or administrative experience and experience using QuickBooks are required, along with basic Microsoft Office knowledge and strong attention to detail. The posting also seeks organizational, communication, and time-management skills; manufacturing experience and basic bookkeeping or accounting knowledge are noted.

Skills

QuickBooks
Data Entry
Administrative Support
Accounts Payable
Accounts Receivable
Invoice Matching
Bank Reconciliation
Credit Card Reconciliation
Microsoft Excel
Microsoft Outlook
Microsoft Word
Recordkeeping
Attention To Detail
Organization
Communication
Time Management

Benefits

Competitive Pay

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
Microsoft Excel
Microsoft Outlook
Microsoft Word
Data Entry
Administrative Support
Accounts Payable
Accounts Receivable
Bookkeeping
Accounting
Invoice Processing
Purchase Orders
Bank Reconciliation
Credit Card Reconciliation
Financial Records
Customer Records
Vendor Records
Inventory Information
Report Preparation
Manufacturing

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