Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 7, 2026

Hiring at a glance

View jobs

Open jobs: 4,423
Employers: 2,100

Advertised starting pay

Average starting payCAD / year: $73,160Across 311 listings
Average starting payCAD / hour: $27.73Across 167 listings
Average starting payUSD / hour: $23.90Across 11 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 15%672 listings
On-site: 83%3,676 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (228), HealthCareersInSask.ca (54), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 12 days ago
PA
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
- $75,000 to $90,000 CAD / year
- Contract
Our client is a leading commercial real estate developer based in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean,…
Added 12 days ago
D
Administrative Assistant
Desjardins
Quebec, QC · Caisse Desjardins du Plateau Montcalm
- Full-time
Added 12 days ago
Post Office Assistant
Canada Post - Postes Canada
Medstead, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a
Added 12 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Kyle, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach wh
Added 12 days ago
ADMINISTRATIVE ASSISTANT 2
City of Toronto
Toronto, ON
Division & Section: People & Equity, Office of the Chief People Officer
Added 12 days ago
RB
Administrative Assistant
Royal Bank of Canada
Norfolk, ON
- Full-time
Added 12 days ago
TL
Receptionist, New York
TopDog Law
Minto, NB
- Full-time
Added 12 days ago
KI
Administrative Technician- Human Resources
Kruger Inc.
Montreal, QC
- Full-time
Added 12 days ago
BR
Corporate Secretary
BJRC Recruiting
Toronto, ON
- Full-time
Added 12 days ago
SR
Retail Operations Supervisor
Staples Retail
Canada
- Full-time
Added 12 days ago
MN
HMHA Administrative Assistant
Metis Nation Saskatchewan
Saskatoon, SK
- Full-time
Added 12 days ago
Post Office Assistant - Term 1
Canada Post - Postes Canada
Sainte-Madeleine, QC
Added 12 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sainte-Clotilde-de-Horton, QC
Added 12 days ago
KR
Executive Assistant
KINGSTON ROSS PASNAK LLP
Edmonton, AB
- Full-time
Added 12 days ago
NA
Contract Specialist
North American Construction Group Inc.
Edmonton, AB
- Full-time
Added 12 days ago
UH
Executive Assistant I
University Health Network
Toronto, ON
- Full-time
Added 12 days ago
RD
Administrative Assistant
RBC Dominion Securities
Norfolk, ON
- Full-time
Added 12 days ago
K
Receptionist
KRGinsure
Kawartha Lakes, ON · Lindsay, ON
- Contract
We’re looking for a Receptionist/Administrative Assistant to join our team in our Lindsay office. This role is a good fit for someone who enjoys working with people, providing gr
Added 12 days ago
IA
Administrative Assistant
IMP Aerospace & Defence
Halifax, NS
- Full-time
Added 12 days ago
Medical Secretary, Department of Medicine
Sinai Health
Toronto, ON
Added 12 days ago
Receptionist
Serpent River First Nation
Cutler, ON
…and welfare of the clients, security of the facilities and administration of any emergencies of clients staying at the Transition Home. The Transition House Attendant should conduct…
Added 12 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Barwick, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custom
Added 12 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lebel-sur-Quévillon, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will us
Added 12 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Michel-des-Saints, QC
Added 12 days ago
NB
Junior Field Representative / Assistant Contract Administrator
Neegan Burnside Ltd.
Orangeville, ON
- Full-time

IPH Limited

Administrative Assistant - Human Resources

Ottawa, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 23, 2026
Experience: 5+ years’ experience in a similar role (prior experience working in professional services is considered an asset).
Posting language: English
Posted: Sep 23, 2026

Original job description

We are seeking a bilingual Administrative Assistant to join our dynamic Human Resources team at IPH Canadian Services. This position can be based in Ottawa, Toronto or Montreal, with a hybrid working model.

As an Administrative Assistant, you will provide critical administrative and operational support to the HR team in respect to the end-to-end employee lifecycle within the Canadian member firms.

This position plays a key support role in managing the day-to-day HR activities including recruitment, data management, HR reporting, onboarding and offboarding, staff updates and changes, performance management and actively participating in a range of IPH Group HR projects.

The role requires a highly efficient individual with a strong ability to multi-task in a fast-paced environment.

Responsibilities

Facilitate the administrative tasks throughout the employee lifecycle including probationary periods, staff anniversaries, changes to employment, fixed term contract ends, parental leave, etc.
Maintain employee data within the HRIS, ensuring the HRIS is up to date at all times.
Facilitate the onboarding and offboarding processes of new employees; enter them into our HRIS, produce an agenda for the first week, schedule meetings, etc.
Manage survey data in the CultureAmp platform.
Draft and administer the monthly HR newsletter.
Ownership of the HR inbox: efficiently respond to inquiries and escalate complex matters as required.
Support recruitment processes, including campus recruitment, by assisting with prescreen calls and scheduling interviews.
Support the administration of benefits and leave of absence programs.
Support the HR Team with all of their administrative needs, including preparing memos.
Provide administrative support for HR processes including bi-annual performance reviews, remuneration reviews and leave monitoring, by preparing letters and supporting documentation, processing employee transactions, coordinating approvals, sending notices, maintaining employee files, and following up on outstanding actions.
Assist with the preparation and maintenance of HR metrics data and development of required reports, including compliance reporting.
Perform other duties as assigned.

Knowledge and exprience

Diploma or Bachelor’s degree in administration, or a relevant combination of education and work experience.
5+ years’ experience in a similar role (prior experience working in professional services is considered an asset).
Exceptional MS Office Suite skills.
Experience with SAP SuccessFactors and/or Ceridian Dayforce is considered an asset.
Effective oral and written communication skills in both English and French; bilingualism is a requirement.
Demonstrated ability to multi-task in a fast-paced environment.
Well-developed organizational and administrative skills, including strong attention to detail.
Ability to work independently, manage priorities, and meet deadlines.

About Us

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

The base salary for this role will be positioned between $65,000 - $70,000 taking into consideration factors such as location, job-related knowledge, prior experience, qualifications, and internal equity.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support across the employee lifecycle, including recruitment, onboarding and offboarding, employee data management, benefits and leave administration, and performance and remuneration processes. Maintain HR records and reports, manage employee inquiries and communications, and support HR projects and day-to-day team needs.

Requirements

Requires a diploma or bachelor’s degree in administration, or a relevant combination of education and work experience, and at least five years of experience in a similar role. Candidates must have strong Microsoft Office skills, be fluent in written and spoken English and French, and demonstrate organization, attention to detail, multitasking, and deadline management; SAP SuccessFactors or Ceridian Dayforce experience is an asset.

Skills

Human Resources Administration
HRIS Data Management
Onboarding and Offboarding
Recruitment Support
Interview Scheduling
Benefits Administration
Leave Administration
Performance Management
HR Reporting
Compliance Reporting
Employee Communications
Microsoft Office
SAP SuccessFactors
Ceridian Dayforce
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Lifecycle
Recruitment
Campus Recruitment
Onboarding
Offboarding
HRIS
Employee Data Management
CultureAmp
Employee Surveys
HR Newsletter
Benefits Administration
Leave of Absence
Performance Reviews
Remuneration Reviews
HR Metrics
Compliance Reporting
Employee Files
Microsoft Office
SAP SuccessFactors
Ceridian Dayforce
Professional Services
English
French

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