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Added 18 mins ago
HS
Overnight Awake Support Worker Regular PT
Hopewell Support Services
Guelph, ON
- Part-time
Competitive regular hourly wage rate for hours worked $24.94 and flexible work schedule based on client & staff needs.
Added 18 mins ago
R
Administrative Assistant
RBC
Vancouver, BC
- Full-time
Demonstrated skills in providing world-class client service that will come across as professional, warm, and friendly to our clients
Added 33 mins ago
Event Technician - Casual
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
You will assist in coordinating event schedules and team assignments, preparing cost estimates, resolving client and exhibitor billing and service inquiries, and review electrical and…
Added 33 mins ago
VC
Veterinary Assistant - Amherst Veterinary Hospital
VetCare Canada
Vancouver, BC
- Full-time
We are a full-service hospital with long term staff, striving to provide excellent quality of care and medicine for our patients, excellent client service and a positive environment for our…
Added 48 mins ago
Food Services Assistant (2026-1105)
Carewest Innovative Healthcare
Calgary, AB
Reporting to the Manager, Food Services this position is responsible for providing excellent customer service to clients, families, visitors and staff in accordance with established…
Added 48 mins ago
C
Administrative Assistant
CIBC
Nanaimo, BC
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing…
Added 49 mins ago
DQ
Assistant manager, restaurant
Dairy Queen Colwood
Victoria, BC
- From $36.65 CAD / hour
- Full-time
- On-site
Added 59 mins ago
MR
Restaurant assistant manager
McDonald's Restaurants
Mill Bay, BC
- From $57,595.2 CAD / year
- Full-time
- On-site
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Lambert, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Montreal, QC
- Full-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
SD
Assistant.e technique en pharmacie, rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Montreal, QC
- Part-time
Saluer le client rapidement et recueillir les renseignements sur l’ordonnance conformément aux normes.
Added 1 hour ago
LC
Assistant temps partiel jour Embauche feu vert
Loblaw Companies Limited
Granby, QC
- Part-time
À titre de collègue dans l’un de nos magasins, vous aurez une répercussion immédiate sur les ventes et sur la satisfaction du client en :
Added 1 hour ago
PP
Restaurant assistant manager
Pizza Pizza #651
Orangeville, ON
- From $68,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
VC
Recreation Therapy Assistant
Vancouver Coastal Health
North Vancouver, BC
- $31.17 to $32.85 CAD / hour
- Temporary
Come work as a Recreation Therapy Assistant with Vancouver Coastal Health (VCH) at Margaret Fulton Centre in North Vancouver, BC! Apply now to join the team!
Added 1 hour ago
VC
Care Aide (Various Areas) - General Surgery
Vancouver Coastal Health
Sechelt, BC
- $31.64 CAD / hour
- Part-time
Within the context of a resident/client and family centered care model and in accordance with established vision and values of the organization, the Care Aide works under the functional…
Added 1 hour ago
BI
Restaurant assistant manager
Bahubali Indian Cuisine
Calgary, AB
- From $36.1 CAD / hour
- Full-time
- On-site
Added 1 hour ago
CF
Financial Services Assistant-EN
Canadian Forces Morale and Welfare Services
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $19.85 to $23.41 CAD / hour
- Full-time
The Financial Services Assistant (FSA) is the on location ambassador of our branch office and is responsible for greeting clients and ensuring that the branch meets the standards of our…
Added 1 hour ago
CM
Financial Reporting Analyst, Financial Reporting & Tax
CIBC Mellon
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…requires the ability to prioritize and manage own workload to meet client Service Level Agreement requirements and deliver a high level of service to…
Added 1 hour ago
R
Administrative Assistant
RBC
Toronto, ON
- Full-time
…join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team…
Added 1 hour ago
Assistant Manager / Customer Experience Lead
Laura Canada
Kelowna, BC
Privately owned and based in Laval, Quebec, with a strong vision for innovation and optimizing the employee and client experiences, we continue to help generations of Canadian women to look…
Added 1 hour ago
Accounting Assistant - Contract
Westerkirk
Victoria, BC
Reporting to the Senior Property Accountant, the Accounting Assistant is responsible for maintaining financial records, performing financial processes, and recording a wide range of…
Added 1 hour ago
RB
Assistant manager, restaurant
Radha Barburrito
Ancaster, ON
- From $37 CAD / hour
- Full-time
- On-site
Added 2 hours ago
WC
Accounting Assistant
Westerkirk Capital
Victoria, BC
- Temporary
Reporting to the Senior Property Accountant, the Accounting Assistant is responsible for maintaining financial records, performing financial processes, and recording a wide range of…
Added 2 hours ago
LB
Senior Underwritter
Laurentian Bank
Brossard, QC
- Full-time
…resource for the Account Director, Business Development, and the Assistant…

IPH Limited

Bilingual Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 5+ years of administrative experience, ideally in a corporate or professional services setting
Posting language: English
Posted: Oct 7, 2026

Original job description

The Role

We are seeking a bilingual Administrative Assistant to join our HR team at IPH Canadian Services in Ottawa or Montréal.

The Administrative Assistant will provide administrative and operational support to the HR team across the full employee lifecycle within the Canadian member firms.

This role is well suited to an experienced administrative professional who is highly organized, works well under pressure and can manage multiple priorities in a fast-paced environment.

Responsibilities

Provide administrative support across the employee lifecycle, including onboarding and offboarding, employment changes, probation, contract ends and leaves
Maintain accurate employee data in the HRIS and manage survey data in CultureAmp
Manage the HR inbox, respond to inquiries and escalate matters as needed
Support recruitment, including campus recruitment, by conducting prescreen calls and scheduling interviews
Coordinate documents, approvals and follow-ups for performance reviews, remuneration reviews, benefits and leave programs
Prepare memos and HR metrics and reports, including compliance reporting, and draft the monthly HR newsletter
Perform other duties as assigned

Knowledge and Exprience

Diploma or bachelor's degree in administration, or an equivalent combination of education and experience
5+ years of administrative experience, ideally in a corporate or professional services setting
Advanced proficiency in the Microsoft Office Suite
Experience with SAP SuccessFactors, Ceridian Dayforce or similar systems is an asset
Strong oral and written communication skills in English and French (as the firms serves a predominantly international clientele whose language of communication is English, fluency in English is a requirement)
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and administrative skills, with close attention to detail
Ability to handle confidential information with discretion and professionalism
Ability to work independently, manage competing priorities and meet deadlines

About Us

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

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More about this job

Responsibilities

Provide administrative and operational support to the HR team across employee lifecycle processes, maintain HRIS and survey data, and manage HR inquiries. Coordinate recruitment, reviews, benefits and leave processes, and prepare HR communications, metrics, and compliance reports.

Requirements

Requires a diploma or bachelor's degree in administration, or equivalent education and experience, and at least five years of administrative experience. Candidates need advanced Microsoft Office skills, strong English and French communication, excellent organization and prioritization, attention to detail, and discretion with confidential information; experience with SuccessFactors, Dayforce, or similar systems is an asset.

Skills

Administrative Support
Human Resources Administration
Onboarding and Offboarding
HRIS Data Management
SAP SuccessFactors
Ceridian Dayforce
Microsoft Office
Recruitment Coordination
Interview Scheduling
Performance Review Coordination
HR Reporting
English Communication
French Communication
Confidentiality
Organization and Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Lifecycle
Onboarding
Offboarding
Employment Changes
Probation
Contract Ends
Leaves
HRIS
CultureAmp
HR Inbox
Recruitment
Campus Recruitment
Prescreen Calls
Interview Scheduling
Performance Reviews
Remuneration Reviews
Benefits Programs
Leave Programs
HR Metrics
Compliance Reporting
HR Newsletter
Microsoft Office
SAP SuccessFactors
Ceridian Dayforce
Confidential Information
Professional Services
Law Practice

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