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Added 12 mins ago
MC
Assistant Editor - Foods
MDPI Canada
Toronto, ON
- Full-time
To strengthen our Editorial team, we are looking for recent graduates who are eager to stay connected to scientific research by helping researchers worldwide publish their latest results.…
Added 12 mins ago
P
Lab Technician Assistant
P&H
Winnipeg, MB
- Full-time
As Lab Technician Assistant, the successful candidate will be responsible for assisting with the various tests and procedures required to accurately grade the quality and condition of grain…
Added 12 mins ago
Accessibility Coach
Durham College
Oshawa, ON
…industry-connected learning. From co-ops and field placements to applied research and other experiential opportunities, DC students develop the practical skills, knowledge, and confidence…
Added 12 mins ago
UO
Tenure-track faculty position in Contemporary Indigenous Scholarship
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
…260 full-time professors, and a wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students…
Added 12 mins ago
D
Advisor, Securities
Desjardins
Brossard, QC · Cowansville, QC · Gatineau, QC · Laval, QC · Mont-Saint-Hilaire, QC · Montreal, QC · Pointe-Claire, QC · Quebec, QC · Saint-Hyacinthe, QC · Salaberry-de-Valleyfield, QC · Sherbrooke, QC · Thetford Mines, QC · Trois-Rivières, QC · Val-d'Or, QC · Victoriaville, QC
- Full-time
As an investment assistant, you play a hands-on role supporting the advisors by performing all the administrative and operational tasks involved in securities account management. You track…
Added 28 mins ago
EH
Administrative Assistant PT
Edgewood Health Network Inc
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
The Assistant will have the knowledge and skills to help research and compile data, meet or liaise with individuals and groups inside or outside of the company, and support the development,…
Added 28 mins ago
Customer Service Assistant - BDC
University of Guelph
Chatham-Kent, ON · Ridgetown, ON
This position is covered by the Collective Agreement with the Ontario Secondary School Teachers' Federation District 35 - Technician/Administrative/Research/Agricultural
Added 28 mins ago
TH
Registered Nurse First Assistant-(Full Time) MH Cardiovascular Operating Room
Trillium Health Partners
Mississauga, ON
- Full-time
Position: Registered Nurse First Assistant (RNFA)
Added 43 mins ago
UH
Hemodialysis Assistant - Nephrology
University Health Network
Toronto, ON
- Full-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 58 mins ago
SR
Executive Assistant to Political Office
Serpent River First Nation
Cutler, ON
- Full-time
…Chief and Council and/or other meetings, conducts background research, prepares correspondence, travel itineraries, arrangements…
Added 58 mins ago
UO
Tier 2 Canada Research Chair in Experimental Molecular, Cellular or Systems Biological Physics
University of Ottawa
Ottawa, ON · STEM
- Full-time
Candidates should, at a minimum, be assistant or associate professors, or possess the necessary qualifications to be appointed to these levels. Tier 2 Chairs are intended for exceptional…
Added 58 mins ago
UO
Assistant Professor in Food Biochemistry
University of Ottawa
Ottawa, ON
- Full-time
The successful candidate is expected to develop an independent, externally funded research program that advances understanding of the relationships between food properties, nutritional…
Added 58 mins ago
C
Anesthesia Assistant, Perioperative Services, Operating Room – Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
…infrastructure, CHEO combines excellence in clinical care, research, and education to advance seamless care that’s provided where, when, and how it is needed. CHEO’s Research Institute is…
Added 1 hour ago
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 1 hour ago
Anaesthesia Assistant - Anaesthesia Department
Nova Scotia Health and IWK Health
Dartmouth, NS
Reporting to the Manager - Department of Anesthesia and under the direction of the Anesthesiologist, the Anesthesia Assistant provides clinical and technical support in the pre-operative…
Added 1 hour ago
PR
Administrative Assistant, Business Development
Prince Rupert Port Authority
Vancouver, BC
- Full-time
Reporting to the Assistant VP, Business Development, the Administrative Assistant, Business Development is responsible for the efficient operation of the Prince Rupert Port Authority’s…
Added 2 hours ago
HH
Saint John Medical Laboratory Assistant/Phlebotomist (3041) PCN 9250990
Horizon Health Network
Saint John, NB
- Temporary
The Medical Laboratory Assistant is responsible for assisting with pre and post analytical tasks and routine technical and laboratory support procedures.
Added 2 hours ago
TU
Research Assistant in Mixed-Methods/Qualitative Research - Co-production and feasibility of an intervention to enhance between-session work in low-intensity Cognitive Behavioural Therapy
The University of Manchester
Manchester, NS
- Full-time
This is an outstanding opportunity for a Research Assistant, with a background in mental health, psychology, health services research or a related discipline, to work within the Division of…
Added 2 hours ago
HM
executive assistant
HIGHLIGHT MOTOR FREIGHT INC
Concord, ON
- Full-time
Added 4 hours ago
U
Statistical Assistant
UNESCO
Montreal, QC
- From $53,996 CAD / year
…direct supervision of the responsible manager, the Statistical Assistant carries out the standard, recurring technical and procedural tasks that support the collection, processing,…
Added 4 hours ago
BV
PROJECT MANAGER ASSISTANT
Bureau Veritas | Marine & Offshore
Mississauga, ON
- $20 to $21 CAD / hour
- Temporary
Added 5 hours ago
TH
Physician Assistant - Surgery
The Hospital for Sick Children
Toronto, ON
- Internship
The Physician Assistant will provide inpatient and consultation support across a range of shift types. The role includes assessment and management of surgical inpatients, response to…
Added 6 hours ago
TO
World Skills Job Fair - Various Positions
The Ottawa Hospital
Ottawa, ON
- Full-time
Join one of Canada's top learning and research hospitals. The Ottawa Hospital is the only tertiary hospital in the area. We provide care to greater Ottawa, Eastern Ontario, Western Québec,…
Added 7 hours ago
BW
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services
Added 7 hours ago
S
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services

IPH Limited

Bilingual Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Experience: 5+ years of administrative experience, ideally in a corporate or professional services setting
Posting language: English
Posted: Oct 7, 2026

Original job description

The Role

We are seeking a bilingual Administrative Assistant to join our HR team at IPH Canadian Services in Ottawa or Montréal.

The Administrative Assistant will provide administrative and operational support to the HR team across the full employee lifecycle within the Canadian member firms.

This role is well suited to an experienced administrative professional who is highly organized, works well under pressure and can manage multiple priorities in a fast-paced environment.

Responsibilities

Provide administrative support across the employee lifecycle, including onboarding and offboarding, employment changes, probation, contract ends and leaves
Maintain accurate employee data in the HRIS and manage survey data in CultureAmp
Manage the HR inbox, respond to inquiries and escalate matters as needed
Support recruitment, including campus recruitment, by conducting prescreen calls and scheduling interviews
Coordinate documents, approvals and follow-ups for performance reviews, remuneration reviews, benefits and leave programs
Prepare memos and HR metrics and reports, including compliance reporting, and draft the monthly HR newsletter
Perform other duties as assigned

Knowledge and Exprience

Diploma or bachelor's degree in administration, or an equivalent combination of education and experience
5+ years of administrative experience, ideally in a corporate or professional services setting
Advanced proficiency in the Microsoft Office Suite
Experience with SAP SuccessFactors, Ceridian Dayforce or similar systems is an asset
Strong oral and written communication skills in English and French (as the firms serves a predominantly international clientele whose language of communication is English, fluency in English is a requirement)
Proven ability to manage multiple priorities in a fast-paced environment
Strong organizational and administrative skills, with close attention to detail
Ability to handle confidential information with discretion and professionalism
Ability to work independently, manage competing priorities and meet deadlines

About Us

IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of approximately 1600 people in Australia, New Zealand, Canada, Singapore, Malaysia, China, Indonesia, Thailand, Philippines and Hong Kong. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organisations, SMEs and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to the HR team across employee lifecycle processes, maintain HRIS and survey data, and manage HR inquiries. Coordinate recruitment, reviews, benefits and leave processes, and prepare HR communications, metrics, and compliance reports.

Requirements

Requires a diploma or bachelor's degree in administration, or equivalent education and experience, and at least five years of administrative experience. Candidates need advanced Microsoft Office skills, strong English and French communication, excellent organization and prioritization, attention to detail, and discretion with confidential information; experience with SuccessFactors, Dayforce, or similar systems is an asset.

Skills

Administrative Support
Human Resources Administration
Onboarding and Offboarding
HRIS Data Management
SAP SuccessFactors
Ceridian Dayforce
Microsoft Office
Recruitment Coordination
Interview Scheduling
Performance Review Coordination
HR Reporting
English Communication
French Communication
Confidentiality
Organization and Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Administrative Support
Employee Lifecycle
Onboarding
Offboarding
Employment Changes
Probation
Contract Ends
Leaves
HRIS
CultureAmp
HR Inbox
Recruitment
Campus Recruitment
Prescreen Calls
Interview Scheduling
Performance Reviews
Remuneration Reviews
Benefits Programs
Leave Programs
HR Metrics
Compliance Reporting
HR Newsletter
Microsoft Office
SAP SuccessFactors
Ceridian Dayforce
Confidential Information
Professional Services
Law Practice

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