Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 25, 2026

Hiring at a glance

View jobs

Open jobs: 4,675
Employers: 2,151

Advertised starting pay

Average starting payCAD / year: $70,183Across 303 listings
Average starting payCAD / hour: $26.68Across 160 listings
Average starting payCAD / month: $5,104Across 20 listings
Average starting payUSD / year: $87,806Across 18 listings
Average starting payUSD / hour: $18.53Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 15%722 listings
On-site: 83%3,861 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (280), HealthCareersInSask.ca (65), Chartwell (48).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 3 days ago
Receptionist - Part-time
COGIR Real Estate
Milton, ON
Part-time
Added 3 days ago
Administrative Assistant IV – BA Advising & Dean of Arts Office (Temporary) (Bargaining Unit 179)
Saint Mary's University
Halifax, NS
Full-time
Department: BA Advising & The Dean of Arts Office
Added 3 days ago
Administrative Assistant
WSP
Edmonton, AB
Added 3 days ago
Administrative Assistant - Contract
Associa
Victoria, BC
$39,000 to $40,000 CAD / year
Temporary
Our Victoria office is hiring a Full‑time Administrative Assistant to support our team. This role is a temporary position, covering a leave of absence until April 2028, with some potential…
Added 3 days ago
Administrative Assistant IV, Co-operative Education (Bargaining Unit 179)
Saint Mary's University
Halifax, NS
Full-time
Added 3 days ago
Supply Chain Director
MacDonald Search Group
Toronto, ON · Greater Toronto Area, Canada
$155,000 to $180,000 CAD / year
Full-time
Added 3 days ago
Adjointe de direction du chef de la direction / Executive Assistant to the CEO
Quantum Management Services Ltd.
Montreal, QC
$90,000 USD / year
Full-time
Added 3 days ago
Information Management Consultant
Gravity Union
Vancouver, BC
Full-time
…full-time (40 hours/week) position based primarily onsite at our office in the heart of downtown…
Added 3 days ago
Administrative Coordinator
City of Mississauga
Mississauga, ON
Added 3 days ago
Purchasing Manager, Bell Center
Compass Canada
Montreal, QC
Full-time
Added 4 days ago
Administrative Assistant - Disputes - Commercial & Construction Group
BC Legal Management Association
Vancouver, BC
Other
Added 4 days ago
Merchandise Operations Supervisor - Hamilton (Full-Time)
Talize
Hamilton, ON
Full-time
Added 4 days ago
Technical Services Manager
Brunel
Eagle River, ON
$180,000 to $220,000 CAD / year
Full-time
Added 4 days ago
Office Administrator
Mutual Fire Insurance
Langley (District), BC · Langley, BC
$48,000 to $55,000 CAD / year
Full-time
The Mutual Fire Insurance Company of British Columbia is growing and is seeking a Office Administrator to join our team.
Added 4 days ago
Court Liaison Officer
Metro Vancouver Transit Police
Vancouver, BC · Greater Vancouver, BC
$38.94 to $46.71 CAD / hour
Full-time
Added 4 days ago
Administrative Assistant - Finance, Risk and Contract Management
Power Staffing Solutions
Mississauga, ON
$60,000 to $75,000 CAD / year
Full-time
Added 4 days ago
Commis / soutien administrative / Clerk / Administrative Support
Quantum Management Services Ltd.
Montreal, QC
$53,000 USD / year
Full-time
Added 4 days ago
Office Manager
BC Legal Management Association
BC · West Vancouver, BC
Other
Added 4 days ago
Receptionist/Front Desk Administrator
Aplin
Markham, ON
Full-time
…Administrator to support the day-to-day operations of their…
Added 4 days ago
Receptionist/Concierge
Chartwell
Mississauga, ON
Added 4 days ago
Property Administrative Assistant (On-Site) - Toronto
Sterling Karamar Property Management
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks.
Added 4 days ago
Receptionist
Connor, Clark & Lunn Financial Group Ltd.
Vancouver, BC
Interested in joining one of Canada’s top performing asset managers? We are looking for a Receptionist to join our Office Services Team. If you are a highly organized individual, great with…
Added 4 days ago
Receptionist
West Coast Seniors Housing Management Limited Partnership
Langley (District), BC
$18.25 to $19 CAD / hour
Added 4 days ago
Front Office Administrator
MQN Architects
Vernon, BC
Full-time
We are a busy office full of architects, technologists, designers, consultants, drawings, deadlines, coffee, and the occasional mystery courier package. We are looking fo
Added 4 days ago
Banquet Administrative Assistant
Marriott
Edmonton, AB
Full-time

Ipsen

Senior Administrative Assistant

Mississauga, ON, Canada

Job type: Full-time
Posting language: English
Posted: Sep 19, 2026

Apply About employer

Applications open in a new tab.

Original job description

Title:

Senior Administrative Assistant

Company:

Ipsen Biopharmaceuticals Canada Inc.

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

Summary

The Sr. Administrative Assistant will be responsible to provide general administrative support to their assigned business areas, including, calendar management, travel, managing the purchase to pay process, budget support, catering support, and coordination of team events/meetings. The Sr. Administrative Assistant will demonstrate the utmost professionalism and sensitivity to confidential information through their daily responsibilities. Strong communication skills are a key expectation of this customer-focused position.

Main Responsibilities

Manage calendar for assigned ICLT members and departments as required, including coordinating individual and group meetings, facilities (e.g., room reservations, web and conference calls, audio/visual equipment and support and catering), actively soliciting input for managing conflicting priorities, pro-actively communicating schedule conflicts and providing copies of relevant documents and other essential information to department team members (and others upon request) prior to meetings.
Assist with general paperwork (photocopying, scanning, binding, etc.) and maintain general administrative needs of the departments
Manage the purchase to pay process (RFPs, commitment request, new vendor set-up, PO set-up, goods receipt, invoice coding, etc.)
Act as a K2 and Ariba Super User and support teams accordingly
Act as a meeting Room AV/IT Super User and support teams accordingly
Coordinate onboarding activities for new hires within assigned teams, in conjunction with HR.
Support travel logistics for assigned ICLT members in compliance with Ipsen travel and expense policies and prepare detailed itineraries from departure to return with minimal input from department team members.
Provide support to the remainder of assigned teams for urgent situations.
Prepare, submit and track expense reports for assigned ICLT members in accordance with the Ipsen travel and expenses policy and Canadian submission timelines, as necessary
Discretely maintain, coordinate and communicate highly confidential and sensitive information
Work collaboratively with administrative and operations support colleagues to:
- Efficiently resolve day-to-day work issues
- Identify and implement continuous improvement opportunities
- Manage back-up coverage due to vacations and unplanned vacancies
Report any potential adverse events/safety information or products complaints for Ipsen products to the Medical Information and Pharmacovigilance department, per company requirements
Perform other duties as assigned

Knowledge & Experience

University degree or college diploma preferred
Strong communication skills (both verbal and written) and ability to relate well to internal and external customers
Must be flexible and have a high attention to detail
Must have the ability to manage multiple tasks and projects simultaneously and is very organized
Self-starter and results-oriented with a positive, can-do attitude
Proficient with Microsoft Office, especially Excel and PowerPoint
High level of organizational skills
Able to work across multi-disciplinary teams
Must be able to speak English, Frech preferred
At least 1 year of experience as a Receptionist or Administrative Assistant in a corporate, professional environment preferred
Database management and experience in survey development is an asset

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.

Apply About employer

More about this job

Responsibilities

The Senior Administrative Assistant provides comprehensive administrative support, including calendar management, travel logistics, and budget tracking for assigned business areas. They also manage the purchase-to-pay process and coordinate team meetings and onboarding activities.

Requirements

Candidates should possess a university degree or college diploma and at least one year of experience in a corporate administrative role. Proficiency in Microsoft Office and strong organizational and communication skills are essential for this position.

Skills

Calendar management
Travel logistics
Purchase to pay process
Budget support
Event coordination
Communication skills
Microsoft Office
Excel
PowerPoint
Organizational skills
Attention to detail
Database management
Survey development
Ariba
K2

Visa sponsorship

Not detected in the job text

Keywords

Biopharmaceutical
Oncology
Rare Disease
Neuroscience
Administrative Support
Calendar Management
Travel Logistics
Purchase To Pay
Budgeting
Event Coordination
Microsoft Office
Excel
PowerPoint
Ariba
K2
Onboarding
Expense Reports
Confidentiality
Database Management
Survey Development
Corporate Environment
Communication
Organization
Multi-disciplinary Teams

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