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Irving Oil

Events Coordinator

Saint John, NB, Canada

The expected annual salary range for this position is $54,380 - $67,975. · Full-time

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Job details

Pay: The expected annual salary range for this position is $54,380 - $67,975.
Job type: Full-time
Experience: Minimum of 2 years of experience in event planning, marketing, communications, administrative support, or a related area
Posting language: English
Posted: Oct 26, 2026

Original job description

As an Events Coordinator, you will support the planning and execution of company events and branding initiatives within the organization. Your goal will be to provide seamless logistical, administrative, and project coordination support that enables the successful delivery of employee, corporate, and brand-focused events. Success in this role requires strong organization, attention to detail, and the ability to manage multiple priorities while ensuring event logistics, communications, purchasing processes, and project administration activities are executed efficiently and effectively.

What We Offer:

Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café  
Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance  
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs   
Paid Vacation – Plus an annual option to purchase additional vacation, too 
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program   
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

Coordinate the planning and execution of company events in collaboration with the Event Manager and Event Planners
Support the development and implementation of event plans, ensuring activities are delivered on time and align with business objectives
Coordinate the internal communications brief process, including receiving, tracking, filing, and facilitating the flow of communications requests to the appropriate teams
Assist with the planning and execution of employee and corporate events, including registration management, event staffing coordination, and attendee support
Coordinate event logistics, including venue requirements, materials preparation, transportation, scheduling, and vendor support
Collaborate with internal stakeholders to support event content development, branding, and overall event experience
Manage the inventory, storage, distribution, and movement of event and promotional materials
Support budget administration activities, including purchase order creation, invoice processing, expense tracking, and reporting

Your Skills:

Strong organizational and time management skills with the ability to manage multiple projects and deadlines simultaneously
Effective interpersonal and communication skills with the ability to collaborate across teams and stakeholder groups
Ability to prioritize competing demands and adapt to changing business needs in a fast-paced environment
Strong attention to detail and administrative skills, including coordination of documentation, purchasing, and project tracking processes

Your Experience:

Post-secondary education in Marketing, Communications, Business Administration, Event Management, or a related field, or an equivalent combination of education and experience
Minimum of 2 years of experience in event planning, marketing, communications, administrative support, or a related area
Experience coordinating projects, managing logistics, and supporting budgets and purchasing processes is considered an asset

Travel is a requirement of this position. A valid passport is required.

The expected annual salary range for this position is $54,380 - $67,975. Placement within the range will be based on relevant experience, qualifications and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

Job Requirements - Work Experience

Marketing

Job Requirements - Education

Undergraduate

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More about this job

Responsibilities

Coordinate the planning and delivery of employee, corporate, and brand-focused events, including communications, registration, staffing, logistics, vendors, and attendee support. Manage event materials and support budget administration through purchase orders, invoice processing, expense tracking, and reporting.

Requirements

Requires post-secondary education in marketing, communications, business administration, event management, or a related field, or equivalent education and experience, plus at least two years of relevant experience. Candidates should have strong organizational, communication, time-management, and administrative skills; project, logistics, budget, and purchasing experience is an asset, and travel requires a valid passport.

Skills

Event Planning
Event Coordination
Project Coordination
Organization
Time Management
Communication
Interpersonal Skills
Stakeholder Collaboration
Prioritization
Adaptability
Attention To Detail
Administrative Support
Logistics Management
Budget Administration
Purchasing
Event Branding

Benefits

Fitness Facility
Onsite Nurse
Café
Annual Bonus Plan
Pension Plan
Parking Allowance
Flexible Benefits Plan
Paid Vacation
Option To Purchase Additional Vacation
Annual Wellness Allowance
Paid Personal Care Days
Employee And Family Assistance Program
Paid Volunteer Day
Company Volunteer Opportunities
Donation Matching Program

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Event Execution
Corporate Events
Employee Events
Branding Initiatives
Event Plans
Internal Communications
Communications Requests
Registration Management
Event Staffing
Attendee Support
Event Logistics
Venue Requirements
Materials Preparation
Transportation
Scheduling
Vendor Support
Event Content Development
Promotional Materials
Inventory Management
Budget Administration
Purchase Orders
Invoice Processing
Expense Tracking
Reporting
Project Tracking
Marketing
Communications
Business Administration
Event Management

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