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Added 14 mins ago
T
Associate, Client Experience
Trowbridge
Toronto, ON
- Full-time
Monitor Client Experience Outlook Account (External requests)- In the absence of a senior associate check and respond to emails, flagging and prioritizing urgent requests. Identify and…
Added 14 mins ago
Associate, Strategic Finance
Peak Power Inc
Toronto, ON
This Associate, Strategic Finance role will report to the VP, Strategic Finance. This high-visibility role requires interfacing with internal teams, our developer, and financing partners…
Added 28 mins ago
HE
CADD Technician – MDOT Projects
Hennessey Engineers
Brampton, ON · Regional Municipality of Peel, ON
- Full-time
Incorporate field survey information and existing-condition data into design drawings.
Added 28 mins ago
GW
IP Assistant -Level II
Gowling WLG
Ottawa, ON
- $50,000 to $60,000 CAD / year
- Full-time
Coordinating and communicating updates with the Accounting department i.e. changing clients, processing foreign associate invoices and submitting disbursements.
Added 43 mins ago
Associate Director, Portfolio Governance and Value Realization
Canadian Blood Services
Ottawa, ON · Toronto, ON
Canadian Blood Services is seeking a Regular Full-Time Associate Director, Portfolio Governance and Value Realization to join our Enterprise Portfolio, Program and Project Management Office…
Added 43 mins ago
Validation Associate
Canadian Blood Services
Calgary, AB · Edmonton, AB · Vancouver, BC
Canadian Blood Services is looking for a Regular Full-time and Temporary Full-time Validation Associate to join our dynamic Quality Assurance team.
Added 43 mins ago
NC
Member Associate
Northern Credit Union
Chapleau, ON
- Full-time
…to announce that we are currently seeking a full-time Member Associate in our Chapleau…
Added 59 mins ago
SD
Cashier, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Gander, NL
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 59 mins ago
SD
Cashier, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Hamilton, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 59 mins ago
Retail Sales & Delivery Associate
Fire & Flower Inc.
Toronto, ON
The Retail Sales & Delivery Associate plays a dual role in delivering a consistent and elevated guest experience across both the retail floor and scheduled deliveries. This position is…
Added 59 mins ago
F&
Full-Time Retail Sales & Delivery Associate
Fire & Flower Inc.
Toronto, ON
- Full-time
The Retail Sales & Delivery Associate plays a dual role in delivering a consistent and elevated guest experience across both the retail floor and scheduled deliveries. This position is…
Added 1 hour ago
CE
Project manager - Aerospace
Capgemini Engineering
Montreal, QC
- Full-time
…French & English - written and spoken) to join the Project Management team in Mirabel, Québec for Aerospace Domain. In this role, you will contribute to the development and deployment of…
Added 2 hours ago
IS
Associate Project Specialist
Irving Shipbuilding
Dartmouth, NS
- Full-time
The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you…
Added 2 hours ago
FR
US Corporates - Credit Analyst, Associate Director - Retail & Consumer - Toronto
Fitch Ratings
Toronto, ON
- Full-time
With our expertise, we are not only creating data and information, but also producing timely insights from every angle to influence decision making in this ever changing and highly…
Added 3 hours ago
JI
Associate Project Specialist
J.D. Irving, Limited
Dartmouth, NS
- Full-time
The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you…
Added 3 hours ago
AH
Clinical Research Coordinator-Hematology
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…primary assignment to the Hematology group. Reporting to the CTU Associate Manager, you will work in a team environment to facilitate clinical trial activities and complete delegated study…
Added 6 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Vancouver, BC
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 6 hours ago
EI
Product Structural-Mechanical Engineer
Ecolab Inc.
Calgary, AB
- Full-time
…Units (CDUs) that support AI, high-performance computing, and data center applications. In addition to leading product development through the full product lifecycle, you will specialize in…
Added 7 hours ago
NW
Associate Engineer/Scientist/Technical Officer
Nuclear Waste Management Organization
Ignace, ON
- Full-time
Founded in 2002, the Nuclear Waste Management Organization (NWMO) is a not-for-profit organization tasked with the safe, long-term management of Canada’s intermediate- and high-level…
Added 7 hours ago
MC
Manager, Revenue Accounting & Reporting
Make-A-Wish Canada
Pickering, ON
- Full-time
Oversee the management of all revenue data to produce relevant, accurate and timely monthly revenue reporting to support senior leadership decision making:
Added 7 hours ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Winnipeg, MB
- Temporary
As a Famous Footwear Seasonal Associate, you are passionate about providing the best shoe store experience for every customer. You do this by creating a welcoming environment and in-store…
Added 7 hours ago
MC
Bilingual Donor Care Representative (12-month contract)
Make-A-Wish Canada
Calgary, AB
- Full-time
Responsible for accurate data entry and management into customer relationship management systems (Donor Drive & Salesforce) as it relates to entering donations, updating payments and…
Added 7 hours ago
US Corporates - Credit Analyst, Associate Director - Retail & Consumer - Toronto
Fitch Group
Toronto, ON
With our expertise, we are not only creating data and information, but also producing timely insights from every angle to influence decision making in this ever changing and highly…
Added 7 hours ago
GW
Legal Administrative Assistant
Gowling WLG
Hamilton, ON
- $52,000 to $62,000 CAD / year
- Full-time
…nature, providing support to at least one partners, senior associate and law clerk, and additional legal professionals within the practice…
Added 7 hours ago
MS
Onboarding Data Architect, AVP
Morgan Stanley
Calgary, AB
- Full-time
The Global Onboarding Data Architects will be part of the Global Equity Solutions group within the Morgan Stanley at Work organization. Global Equity Solutions is responsible for the…

Irving Shipbuilding

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

Coordinate Ship Repair Program initiatives by maintaining project reports and logs, managing requests and correspondence, and supporting day-to-day program execution. Administer project tools and documentation, coordinate meetings, and improve processes in collaboration with internal and external stakeholders.

Requirements

A high school diploma, certification, or diploma is required, along with 0–2 years of relevant experience. Candidates should be proficient with Microsoft Office tools, have experience with Microsoft Project or a similar tool, be comfortable learning new technologies, and meet applicable Canadian Controlled Goods Program, Canadian security clearance, and U.S. ITAR requirements.

Skills

Project Coordination
Program Support
Project Reporting
Process Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Information Management
Document Management
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Shipbuilding
Project Coordination
Program Coordination
Project Reporting
Project Logs
Process Improvement
Continuous Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Project Planning
Information Management Systems
Project Documentation
Stakeholder Coordination
Customer Correspondence
Meeting Coordination
Minute-Taking
Canadian Government Security Clearance
International Traffic in Arms Regulations

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