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Lot Associate OpenRoad Mazda Port Moody
OpenRoad Auto Group
Port Moody, BC
- Part-time
· Exclusive perks and benefits, including a Discounted Vehicle Purchasing Program, RRSP matching, and referral bonuses
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Mississauga, ON
…Discipline Lead Engineer or Discipline Lead Designer you will support projects globally working from the Mississauga, ON office with potential opportunities to work in other Hatch offices…
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Postdoctoral Fellow, Low Carbon Concrete Materials
National Research Council Canada
Ottawa, ON
The NRC’s Postdoctoral Fellowship program offers PDFs access to unique world-class facilities and the opportunity to work alongside multi-disciplinary teams of expert researchers and…
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Product Manager
LBMX
London, ON
- Full-time
Contribute ideas and identify opportunities from customer conversations, usage data, support trends, and what new AI capabilities make possible, and bring them forward with evidence.
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Associate, Commercial Banking - Bilingual
CIBC
Val-d'Or, QC
- Part-time
…including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based…
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Senior Quantitative Analyst (12 Month Contract)
CIBC
Toronto, ON
- Full-time
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FT Payroll Clerk
Good Shepherd Centres
Hamilton, ON
- $25.3 to $29.98 CAD / hour
- Full-time
Support bi-weekly payroll processing by reviewing payroll inputs, payroll journals, exception reports, and other payroll records for accuracy
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Graphic Designer
Canaccord Genuity Group Inc.
Toronto, ON
- Full-time
…print, digital and web channels. The Graphic Designer will also support the broader Creative team, manage a high volume of day-to-day production work and contribute to larger creative…
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Sales Enablement Specialist
Telesat
Ottawa, ON
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…programs, digital learning content, and enablement resources that support Sales Operations and improve sales…
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barista - Store# 04064, SOURCES & DE SALABERRY
Starbucks Coffee Company
Dollard-Des Ormeaux, QC
- Full-time
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barista - Store# 67080, 1170 Muskoka District Rd S
Starbucks Coffee Company
Gravenhurst, ON
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barista - Store# 55463, INDIGO - HILLCREST
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Richmond Hill, ON
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Graphic Design Intern
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Toronto, ON
- Internship
Support content for company updates, employee highlights, and client success stories.
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Project Manager, Supply Chain Automation and Asset Management
Canadian Tire Corporation
Brampton, ON · AJ Billes Distribution Centre [AJBDC]
- Full-time
…clear expectations, provide regular coaching and feedback, support development plans, and build project management expertise through mentoring, shared standards, and practical learning…
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Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
- Full-time
Assist Program Coordinator with requests and provide excellent customer service
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Manager, Accounting and Financial Reporting
Brock University
St. Catharines, ON · Main Campus (Employees)
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Support the year-end financial reporting process, including the completion and review of working papers, reconciliations, schedules and supporting documentation;
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Systems Administrator - (Windows and Unix-Linux environments/ Automation/ AWS)
BMO
Toronto, ON · SCC
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Fraud Analyst - Cards
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Quebec, QC · CA-QC-OTHER QUEBEC
- $22.5 USD / hour
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Senior Planner
Bechtel Corporation
Toronto, ON
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Network & Telecom Analyst II
Vale Base Metals
NL · Newfoundland and Labrador, Canada
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
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Irving Shipbuilding

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

Coordinate Ship Repair Program initiatives by maintaining project reports and logs, managing requests and correspondence, and supporting day-to-day program execution. Administer project tools and documentation, coordinate meetings, and improve processes in collaboration with internal and external stakeholders.

Requirements

A high school diploma, certification, or diploma is required, along with 0–2 years of relevant experience. Candidates should be proficient with Microsoft Office tools, have experience with Microsoft Project or a similar tool, be comfortable learning new technologies, and meet applicable Canadian Controlled Goods Program, Canadian security clearance, and U.S. ITAR requirements.

Skills

Project Coordination
Program Support
Project Reporting
Process Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Information Management
Document Management
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Shipbuilding
Project Coordination
Program Coordination
Project Reporting
Project Logs
Process Improvement
Continuous Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Project Planning
Information Management Systems
Project Documentation
Stakeholder Coordination
Customer Correspondence
Meeting Coordination
Minute-Taking
Canadian Government Security Clearance
International Traffic in Arms Regulations

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