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Added 3 mins ago
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Technology Training Specialist
Aplin
Vancouver, BC
- Full-time
Aplin is recruiting for a Technology Training Specialist to join a leading law firm in Vancouver. This is an exciting opportunity for an enthusiastic, personable, and tech-savvy…
Added 3 mins ago
QM
Spécialiste des comptes fournisseurs / Accounts Payable Specialist
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Montreal, QC
- $65,000 to $75,000 CAD / year
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We are seeking a proactive and detail-oriented Accounts Payable Specialist to join a growing organization. Reporting directly to the Senior Manager, Finance, you will oversee the full…
Added 3 mins ago
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Talent Acquisition and Development Specialist
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- $50,000 to $55,000 CAD / year
- Full-time
Partner with leadership and People Team to support and enhance onboarding programs for new hires across departments
Added 3 mins ago
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Quality Control Specialist / Spécialiste Contrôle
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- $30 to $45 CAD / hour
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Added 3 mins ago
Research Methods Specialist - Education Evaluation
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…excellence, elevating team capability, and maximizing Yardi system performance across the…
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Chief Financial Officer
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…leadership, strengthen financial controls and reporting, and support the continued growth of the…
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Financial Specialist
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Toronto, ON
- $65,000 to $75,000 CAD / year
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Added 33 mins ago
VB
Specialist, Standard and Cost Model
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Sudbury, ON
- Full-time
We are currently seeking a Standard & Cost Model Specialist to join our Finance team in Sudbury. This is a permanent position for an existing vacancy.
Added 33 mins ago
Specialist Solutions
Independent Electricity System Operator
Canada
…Administered Markets, providing reliable operation of the electrical system (IESO controlled grid), and other corporate requirements. This role will involve providing solution and…
Added 1 hour ago
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Junior Credit Collections/AR Specialist
isgSearch
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- $60,000 to $65,000 CAD / year
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Junior Accounts Receivable & Collections Specialist
Added 1 hour ago
I
Senior Credit Collections/AR Specialist
isgSearch
Woodbridge, ON
- $65,000 to $75,000 CAD / year
- Full-time
Senior Accounts Receivable & Collections Specialist
Added 1 hour ago
TC
Automation Engineering Specialist
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Norfolk, ON · Simcoe, ON
- Other
The Automation Engineering Specialist is primarily responsible for leading and supporting advanced automation projects including AGV/AMR systems, SCADA system projects, Automated Storage…
Added 1 hour ago
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Account Manager
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- Full-time
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Added 1 hour ago
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Computer Modeling & Simulation Staff Specialist/Engineer
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Computer Modeling & Simulation Staff Specialist/Engineer P55
Added 1 hour ago
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Information Technology (IT) Support Specialist
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Calgary, AB · Greater Calgary Metropolitan Area
- Internship
…and problem-solving skills to join our team. As a Technology Support Specialist, you will play deliver hands on support across the organization. While performing this role, you will…
Added 2 hours ago
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Aircraft Mechanic
JMC Aviation
Hamilton, ON
- Contract
…maintenance environment, working on a range of commercial and specialist aircraft. We are looking for candidates with a strong hands-on maintenance background and, importantly, experience…
Added 2 hours ago
IS
Associate Project Specialist
Irving Shipbuilding
Dartmouth, NS
- Full-time
The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you…
Added 2 hours ago
HT
Advanced Applications Blow Molding Specialist
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Title: Advanced Applications Blow Molding Specialist
Added 3 hours ago
JI
Associate Project Specialist
J.D. Irving, Limited
Dartmouth, NS
- Full-time
The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you…
Added 4 hours ago
AH
Patient Flow & System Coordination Specialist
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AB · Greater Edmonton Metropolitan Area
- Temporary
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Added 4 hours ago
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Facility Services Specialist (Hybrid)
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Added 4 hours ago
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Implementation Specialist (English/Spanish)
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Toronto, ON
- Full-time
…As we continue to grow, we’re looking for an Implementation Specialist to help our clients successfully adopt and maximise SysAid’s solutions, gain hands-on experience with ITIL best…
Added 4 hours ago
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Implementation Specialist (English/Spanish)
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Toronto, ON
- Full-time
…As we continue to grow, we’re looking for an Implementation Specialist to help our clients successfully adopt and maximise SysAid’s solutions, gain hands-on experience with ITIL best…
Added 5 hours ago
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Human Resources Generalist
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Irving Shipbuilding

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

Coordinate Ship Repair Program initiatives by maintaining project reports and logs, managing requests and correspondence, and supporting day-to-day program execution. Administer project tools and documentation, coordinate meetings, and improve processes in collaboration with internal and external stakeholders.

Requirements

A high school diploma, certification, or diploma is required, along with 0–2 years of relevant experience. Candidates should be proficient with Microsoft Office tools, have experience with Microsoft Project or a similar tool, be comfortable learning new technologies, and meet applicable Canadian Controlled Goods Program, Canadian security clearance, and U.S. ITAR requirements.

Skills

Project Coordination
Program Support
Project Reporting
Process Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Information Management
Document Management
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Shipbuilding
Project Coordination
Program Coordination
Project Reporting
Project Logs
Process Improvement
Continuous Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Project Planning
Information Management Systems
Project Documentation
Stakeholder Coordination
Customer Correspondence
Meeting Coordination
Minute-Taking
Canadian Government Security Clearance
International Traffic in Arms Regulations

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