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Added 1 min ago
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Document & Training Specialist, Radioconjugate PQS
AstraZeneca
Hamilton, ON · Canada – Hamilton – Longwood Road South
- Full-time
Document and Training Specialist – Radio Conjugate (RC) Pharmaceutical Quality Systems (PQS)
Added 1 min ago
Quality and Compliance Specialist - Diagnostic Services - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Adheres to required timelines for conducting tasks related to quality systems requirements and reporting.
Added 2 mins ago
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Communications Specialist
Infotek Consulting Inc.
Toronto, ON
- $50 to $62 CAD / hour
- Contract
Communications Specialist (Senior) | 6-Month Contract | Toronto (Hybrid)
Added 16 mins ago
Specialist - Engineering Change Analyst
L3Harris Technologies
ON · Waterdown, ON
Job Title: Specialist, Engineering Change Analyst
Added 16 mins ago
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Operation Specialist Performance Measurement
Royal Bank of Canada
Mississauga, ON
- Full-time
Operation specialist in Performance Measurement group. Analyzes operational problems related to client rate of return, money weighted vs. time weighted calculations. Act as a central point…
Added 16 mins ago
Warehouse Specialist
Imperial Brady
Winnipeg, MB
Imperial Brady Canada, leading national distributor, has a job open in Winnipeg, MB. The Warehouse Specialist is a self-motivated team player who will be an active part of our Distribution…
Added 32 mins ago
IT Infrastructure Systems Specialist
Human Resources Department - NRT Technology Corp.
Toronto, ON
…aspect of the modern integrated resort, including secure payment systems, AML compliance and reporting tools, credit information and electronic marker services to intelligent and engaging…
Added 32 mins ago
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Controls Specialist
DuroByte Inc.
Windsor, ON
- $70,000 to $100,000 CAD / year
- Full-time
We are seeking an experienced Controls Specialist – Industrial Automation to develop, program, commission, troubleshoot, and support industrial automation systems.
Added 32 mins ago
NS
Technical Specialist
Netdigix Systems Inc
Burnaby, BC
- $65,000 to $75,000 CAD / year
- Full-time
Netdigix Systems is a recognized leader in IT Managed Services, Cloud Hosting, and IT Project Consulting across Vancouver and the Lower Mainland. We deliver proactive, SLA-driven IT support…
Added 33 mins ago
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Talent Acquisition and Development Specialist (Saas) - Technical & Sales
YuJa
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
Added 47 mins ago
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IT Technical Specialist
Netdigix Systems Inc
Burnaby, BC
- Full-time
Netdigix Systems is a recognized leader in IT Managed Services, Cloud Hosting, and IT Project Consulting across Vancouver and the Lower Mainland. We deliver proactive, SLA-driven IT support…
Added 47 mins ago
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Talent Acquisition Specialist, Ontario Wood Products
Domtar Products
Thunder Bay, ON
- $65,000 to $78,000 CAD / year
The location in Thunder Bay, Ontario, Canada, is seeking talent to fill the position of Talent Acquisition Specialist, Ontario Wood Products. This job is full-time permanent.
Added 47 mins ago
Steel Building Design & Production Specialist
Toro Steel Buildings
Markham, ON
As a Steel Building Design & Production Specialist, you will play an important role in connecting the technical aspects of our building solutions with our sales and project coordination…
Added 47 mins ago
Bilingual Credit Recovery Specialist - Tangerine
Scotiabank
Toronto, ON
The Credit Recovery Specialist is responsible for maintaining an overall minimal delinquency ratio on the Tangerine portfolio (Deposits, Loans, Lines of Credit, Credit Cards), based on…
Added 47 mins ago
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Senior Specialist, Site Project Management
Schneider Electric
AB · Edmonton, Alberta
- Full-time
We’re looking for an experienced project management professional to lead the on-site execution of complex data center, mission-critical, and integrated building systems projects.
Added 47 mins ago
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Specialist - Cable Routing and Low-Voltage Systems
AtkinsRéalis
Montreal, QC
- Full-time
Join AtkinsRéalis as a Specialist - Cable Routing and Low-Voltage Systems and play a key role in the delivery of major public transit, railway, and infrastructure projects. Reporting to the…
Added 1 hour ago
TO
Specialist, Cybersecurity and Resilience
Town of Caledon
Caledon, ON
- Full-time
Reporting to the Supervisor, IT Operations, the Cybersecurity and Resilience Specialist is a pivotal operational role dedicated to enhancing the organization's cybersecurity posture using…
Added 1 hour ago
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Crude Product Quality Specialist
Cenovus Energy
Calgary, AB
- Full-time
The Crude Product Quality Specialist provides enterprise technical and commercial leadership for crude oil, condensate and other petroleum-product quality. The role protects and enhances…
Added 1 hour ago
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Mortgaga Specialist
BMO
Brampton, ON
- Full-time
…with great earning possibilities? Becoming a BMO® Mortgage Specialist can offer you all that and much more. Expect to fill an important and rewarding role – helping customers make their…
Added 1 hour ago
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Finance Presentation & Investment Materials Specialist
Gramian Consulting Group
Remote, Canada
- Contract
- Remote
…also contribute to training and evaluating next-generation AI systems. Previous AI experience is not…
Added 1 hour ago
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Software Dev QA Specialist
Fortinet
Burnaby, BC
- Full-time
Fortinet is offering an exciting opportunity to hire a talented Software Development QA Specialist to join our FortiEndpoint DevQA team in Burnaby, Canada.
Added 1 hour ago
EO
Applications Associate
Easy Outsource
Toronto, ON
- Full-time
…student applications to UK universities, including UCAS and specialist programmes such as Medicine, Dentistry, Veterinary Medicine and Oxbridge. The role oversees application tracking,…
Added 1 hour ago
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Test Specialist - CDU
Ecolab
Calgary, AB · CAN-Calgary Office Liquid Lab
- Full-time
As a Test Specialist, you will play a critical role in validating and qualifying CoolIT's liquid cooling products and system components. Working closely with Engineering, Reliability,…
Added 1 hour ago
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Technical Specialist, Wastewater Treatment
AECOM
Markham, ON · Mississauga, Ontario
- $200,000 to $250,000 CAD / year
- Full-time
AECOM is actively seeking a highly skilled Technical Specialist, Wastewater Treatment to be based in one of our Greater Toronto Area offices. This individual will support both the local…
Added 1 hour ago
Accounts Payable Technician - Freight
PFX Group
Montreal, QC
From automotive and heavy-duty thermal management systems to household and industrial solutions, our products are built for performance, reliability, and a commitment to sustainability.…

Irving Shipbuilding

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 27, 2026
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

Job Description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

Coordinate Ship Repair Program initiatives by maintaining project reports and logs, managing requests and correspondence, and supporting day-to-day program execution. Administer project tools and documentation, coordinate meetings, and improve processes in collaboration with internal and external stakeholders.

Requirements

A high school diploma, certification, or diploma is required, along with 0–2 years of relevant experience. Candidates should be proficient with Microsoft Office tools, have experience with Microsoft Project or a similar tool, be comfortable learning new technologies, and meet applicable Canadian Controlled Goods Program, Canadian security clearance, and U.S. ITAR requirements.

Skills

Project Coordination
Program Support
Project Reporting
Process Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Information Management
Document Management
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Shipbuilding
Project Coordination
Program Coordination
Project Reporting
Project Logs
Process Improvement
Continuous Improvement
SharePoint
Azure DevOps
Microsoft Office
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Project Planning
Information Management Systems
Project Documentation
Stakeholder Coordination
Customer Correspondence
Meeting Coordination
Minute-Taking
Canadian Government Security Clearance
International Traffic in Arms Regulations

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