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Added 9 days ago
SD
Assistant Front Store Manager, Hourly Union Full Time Flexible Shifts
Shoppers Drug Mart
Sydney, NS
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 9 days ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Gowling WLG’s Calgary office is seeking an Administrative Assistant to support the Immigration Law Group on a six-month temporary contract. This role will focus primarily on data entry,…
Added 9 days ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and…
Added 9 days ago
FH
Physiotherapist - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…therapy and interprofessional research, special projects, and program quality and safety activities. May provide care to patients through a combination of telephone, virtual video/audio…
Added 9 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 9 days ago
AE
Project Manager, Alternate Delivery
Associated Engineering
AB · Edmonton, AB
- Full-time
Matching company pension program, increasing over time
Added 9 days ago
CM
Lab Technician
CancerCare Manitoba
Winnipeg, MB
- Full-time
Department: Outpatient Clinic Services Program
Added 9 days ago
GO
Operating Engineer
Government of Manitoba
Winnipeg, MB
- Full-time
…work of employees in less senior technical positions such as Assistant Operating Engineers and Maintenance…
Added 9 days ago
KB
Opportunities for Department Manager
Kent Building Supplies
Halifax, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 9 days ago
KB
Opportunities for Department Manager
Kent Building Supplies
Lower Sackville, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 9 days ago
KB
Opportunities for Department Manager
Kent Building Supplies
Dartmouth, NS
- Full-time
Partner with the Assistant Manager to support store-wide initiatives, uphold operational standards, and contribute to a positive team environment.
Added 9 days ago
L
Assistant Manager, Guest Experience | Whistler Village
lululemon
BC · British Columbia, Canada
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 9 days ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 9 days ago
A
Director of Knowledge Management - NAMER
Ashby
Canada
- Full-time
…self-service and in-app experiences built on them, including our AI Assistant. You’ll coach and develop a team that is growing and taking on new kinds of work, and you’ll be the voice of…
Added 9 days ago
SM
Admin Assistant CM Concurrent Disorders ACT Team
St. Michael's Hospital
Toronto, ON
- Temporary
The Concurrent Disorders Assertive Community Treatment (ACT) program is a new innovative partnership initiative between Unity Health Toronto (St. Michael’s Site) and Toronto Public Health.…
Added 9 days ago
UO
Events and Communications Assistant, Snyder Institute for Chronic Diseases
University of Calgary
Calgary, AB
- Full-time
Reporting to the Manager, Business Operations; the Events & Communications Assistant is responsible for assisting with the coordination, administration and planning of events, programming…
Added 9 days ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
As a key member of the Learning and Events team, the Training and Events Assistant will support the planning, coordination, and execution of various training programs and events organized…
Added 9 days ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Pointe-Claire, QC
- Full-time
Added 9 days ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Vaudreuil-Dorion, QC
- Full-time
Added 9 days ago
C
Assistant Store Manager - Bayshore Shopping Centre
Claire's
Ottawa, ON
- $21 to $25 CAD / hour
- Full-time
Expert Piercing Services: Become a trusted piercing specialist through our training program. Provide a safe, fun, and professional experience that keeps customers coming back.
Added 9 days ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Mississauga, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 9 days ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Richmond, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 9 days ago
AC
Assistant Director, Appleby Camps, Milton
Appleby College
Milton, ON
- $58,000 to $63,000 CAD / year
- Full-time
…of Appleby Camps, with a particular focus on our new offsite program in Milton. In this role, you will ensure the smooth, professional delivery of camp programs year-round, providing…
Added 9 days ago
CC
Assistant Tool Technician / Driver
Chandos Construction
Leduc, AB
- Full-time
Well rounded employer paid benefits program including health, dental, and vision care
Added 9 days ago
N(
Program Assistant (Temporary), School of Health & Life Sciences
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
The Program Assistant is often the first point of contact for prospective and returning students in the program. The Program Assistant responds to inquiries from students including…

Irving Shipbuilding

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

Manage complex calendars, meetings, communications, travel, expenses, reports, and contract signing for three Vice Presidents. Serve as a key contact for stakeholders and provide administrative and operational support to improve organizational effectiveness.

Requirements

Requires a post-secondary certificate or diploma in Business Administration or a related field and 5–8 years of experience in executive or senior administrative support. Candidates should be proficient with Microsoft Office applications and demonstrate strong organization, communication, relationship-building, discretion, urgency, and the ability to work independently and collaboratively; eligibility for applicable Canadian security and controlled-goods requirements is also required.

Skills

Calendar Management
Schedule Coordination
Meeting Coordination
Stakeholder Relations
Communications Management
Business Writing and Editing
Travel Coordination
Expense Tracking
Report Organization
Contract Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Business Administration
Calendar Management
Meeting Coordination
Stakeholder Relations
Internal Communications
External Communications
Town Halls
All Hands Sessions
Travel Arrangements
Expense Tracking
Departmental Reports
Contract Signing
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio
Supply Chain
Quality
Strategic Initiatives
Controlled Goods Program
Government Security Clearance
ITAR
Shipbuilding

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