Jobs in Canada

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Added 10 days ago
IH
Administrative Assistant | Business Solutions and Data & Analytics
Interior Health Authority
Kelowna, BC
- Full-time
The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as…
Added 10 days ago
WF
Grocery Order Writer (Buyer / Inventory Replenishment) - Full Time
Whole Foods Market
Ottawa, ON
- Full-time
Orders, replenishes and merchandises grocery products and participate in WFM program for purchasing and promotions. Monitors inventory control and replenishes product based upon WFM…
Added 10 days ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 days ago
VS
Special Olympics Volunteer Ski Coaches @ Earl Bale...
Volunteer Success
Toronto, ON · North York, ON
- Full-time
…Development & Outreach Skills Counselling / Mental Health Skills Program Development & Evaluation Database Administration Web Design and Development Photography Video Creation & Editing…
Added 10 days ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Kindersley, SK
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 10 days ago
VA
Registered Veterinary Technician - Emergency, London Regional Veterinary Emergency & Referral Hospital
VCA Animal Hospitals
London, ON
- Full-time
Completion of an accredited Veterinary Technician or Animal Health Technician program, with eligibility for registration in the applicable province.
Added 10 days ago
WH
Assistant Rooms Operations Manager
Westin Hotels & Resorts
Ottawa, ON
- Full-time
Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and
Added 10 days ago
VA
Veterinary Assistant, Calgary North Animal Hospital
VCA Animal Hospitals
Calgary, AB
- Internship
Calgary North Animal Hospital is welcoming a Veterinary Assistant to join our fun and motivated team of professional pet health caregivers.
Added 10 days ago
T
HR Student Assistant (Hybrid)
TRIUMF
Vancouver, BC · TRIUMF
- Full-time
Applications must have the following documents uploaded:
Added 10 days ago
T
Pion Lifetime Experiment Assistant (On-Site)
TRIUMF
Vancouver, BC · TRIUMF
- Full-time
Applications must have the following documents uploaded:
Added 10 days ago
Assistant Restaurant Manager
Red Robin Canada
Abbotsford, BC
We’re hiring an Assistant Restaurant Manager to lead busy shifts, coach and develop team members, and help run the day-to-day operations of a high-volume, full-service restaurant.
Added 10 days ago
WI
Assistant Spa Manager - The Wickaninnish Inn
Wickaninnish Inn
Ucluelet, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 10 days ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
Administer the charitable donation receipt program and the Town’s purchasing card accounts.
Added 10 days ago
DD
DSW: Assistant Manager
DSW Designer Shoe Warehouse
Edmonton, AB
- Full-time
We’re looking for an Assistant Manager for our DSW banner who will put their best foot forward.
Added 10 days ago
LH
PTA-Physiotherapy Assistant
Lifemark Health Group
Orillia, ON
- Internship
Added 10 days ago
RJ
Legal Assistant
Raymond James Ltd.
Vancouver, BC
- Full-time
Certification from an accredited Legal Assistant program;
Added 10 days ago
GO
Fire Instructor
Government of Manitoba
Brandon, MB
- Full-time
Must have a valid Manitoba class 5 driver’s license · Must have a Manitoba Class 4 driver`s license with air brake endorsement or have the ability to obtain
Added 10 days ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Kitchener, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 10 days ago
SD
Assistant Front Store Manager, Hourly Union Full Time Flexible Shifts
Shoppers Drug Mart
Sydney, NS
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 10 days ago
GW
Administrative Assistant- Immigration Law (6 Month Contract)
Gowling WLG
Calgary, AB
- Contract
Gowling WLG’s Calgary office is seeking an Administrative Assistant to support the Immigration Law Group on a six-month temporary contract. This role will focus primarily on data entry,…
Added 10 days ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and…
Added 10 days ago
FH
Physiotherapist - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $45.15 to $56.17 CAD / hour
- Part-time
…therapy and interprofessional research, special projects, and program quality and safety activities. May provide care to patients through a combination of telephone, virtual video/audio…
Added 10 days ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
…fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President,…
Added 10 days ago
AE
Project Manager, Alternate Delivery
Associated Engineering
AB · Edmonton, AB
- Full-time
Matching company pension program, increasing over time
Added 10 days ago
CM
Lab Technician
CancerCare Manitoba
Winnipeg, MB
- Full-time
Department: Outpatient Clinic Services Program

Irving Shipbuilding

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage complex calendars, meetings, communications, travel, expenses, reports, and contract signing for three Vice Presidents. Serve as a key contact for stakeholders and provide administrative and operational support to improve organizational effectiveness.

Requirements

Requires a post-secondary certificate or diploma in Business Administration or a related field and 5–8 years of experience in executive or senior administrative support. Candidates should be proficient with Microsoft Office applications and demonstrate strong organization, communication, relationship-building, discretion, urgency, and the ability to work independently and collaboratively; eligibility for applicable Canadian security and controlled-goods requirements is also required.

Skills

Calendar Management
Schedule Coordination
Meeting Coordination
Stakeholder Relations
Communications Management
Business Writing and Editing
Travel Coordination
Expense Tracking
Report Organization
Contract Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Business Administration
Calendar Management
Meeting Coordination
Stakeholder Relations
Internal Communications
External Communications
Town Halls
All Hands Sessions
Travel Arrangements
Expense Tracking
Departmental Reports
Contract Signing
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio
Supply Chain
Quality
Strategic Initiatives
Controlled Goods Program
Government Security Clearance
ITAR
Shipbuilding

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Jobs in Canada