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Added 19 mins ago
J
Success Enablement Manager
Jobber
Remote, Canada
- Full-time
- Remote
…Enterprise Fast 15, and Technology Fast 500™ lists. With an Executive team that has over thirty years of industry experience, we’ve come a long way from our first customer in 2011, but…
Added 19 mins ago
AC
Finance Director
Aston Carter
Toronto, ON
- $70 to $75 CAD / hour
- Contract
…improvements, and provides strategic financial analysis and executive reporting in a collaborative, highly visible finance…
Added 33 mins ago
B
Project Manager Global Expansion
Bombardier
Dorval, QC
- Full-time
Project & Program Management: Support or lead end-to-end execution of expansion initiatives, manage project plans, governance routines, project budgets and timelines, risk registers, and…
Added 33 mins ago
PC
Chief Mine Engineer
Paladin Canada
Saskatoon, SK
- Full-time
As the project progresses toward first production, you will help shape the future mining operation through leadership of underground mine design, development sequencing, production…
Added 48 mins ago
Q
FY27 Intern - Camera Systems Internship - Canada (16 months)
Qualcomm
Vancouver, BC
- Full-time
…world. You’ll be paired with a mentor with visibility to your project and team, receive support from your manager, and have access to the entire Qualcomm employee community to ensure your…
Added 2 hours ago
TA
Sr. Consultant/Manager - Analytics Consulting
Tiger Analytics
Canada
- Full-time
Ability to engage with executive/VP level stakeholders from client's team to translate business problems to high level analytics solution approach
Added 2 hours ago
MD
Administrative Services Program Director - State Prog Admin Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Experience providing business requirements for IT projects, technology related project coordination and contract management.
Added 2 hours ago
Q
FY27 Intern - Camera HW ASIC Verification Intern - Canada (12 or 16 months)
Qualcomm
Vancouver, BC
- Full-time
…world. You’ll be paired with a mentor with visibility to your project and team, receive support from your manager, and have access to the entire Qualcomm employee community to ensure your…
Added 2 hours ago
G
Gestionnaire marketing produit / Product Marketing Manager
Genetec
Montreal, QC
- Full-time
Added 2 hours ago
GR
Executive Assistant to CEO
Goldbeck Recruiting
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
Proven experience in executive assistance, business operations, project management, or social media/marketing.
Added 2 hours ago
IH
Coordinator, Corporate Systems
Interior Health Authority
Kelowna, BC
- Full-time
Works closely with Corporate Systems units to prepare executive level reports, presentations, project status reports, quality-related targets and education that supports initiatives focused…
Added 2 hours ago
IH
Manager | Information Privacy
Interior Health Authority
Kelowna, BC
- Full-time
Added 3 hours ago
FN
Regional Manager,Traditional Health & Wellness
First Nations Health Authority
Ladysmith, BC
- Full-time
…the Region. You will work under the direction of the Regional Executive Director, in alignment with the regional health and wellness plan and summary service plan, and in partnership with…
Added 3 hours ago
N
Sr Project Manager (Industrial Capital Projects)
NPAworldwide
Leamington, ON
- Full-time
Provide recurring reports on project status to key project stakeholders and the Executive Team
Added 3 hours ago
A
Digital Transformation Project Manager
Affinity
Surrey, BC
- Contract
Facilitate workshops, steering committee updates, and decision-making sessions with executive sponsors and project stakeholders.
Added 3 hours ago
C
Senior Engineering and Delivery Lead
Citi
Mississauga, ON
- Full-time
Produce and maintain clear delivery roadmaps, architectural artifacts, project plans, and executive reporting dashboards.
Added 3 hours ago
GE
Administrative Manager - Industrial Services
GFL Environmental Inc.
Acheson, AB
- Full-time
Spearhead standardization initiatives, workflow automations, and operational best practices across industrial sector project lines.
Added 3 hours ago
FI
Events Marketing Manager
Fellow Insights Inc.
Remote, Canada
- Full-time
- Remote
Plan executive dinners and roundtables around conferences, from venue and menu to guest list and seating
Added 3 hours ago
TT
Energy Services Project Developer
trane technologies
Calgary, AB · AB · Burnaby, BC · ON · Markham, Ontario · Edmonton, Alberta
- Full-time
To be successful in this role a combination of Project Management, Technical Acumen and Sales/Business Acumen must be applied. Working closely with a sales account executive, the Project…
Added 3 hours ago
N
Manufacturing Manager
NPAworldwide
Brantford, ON
- Full-time
Management Group Inc. Executive Search Consultant as part of our recruitment
Added 3 hours ago
PE
Marketing Manager
PRI Engineering
Toronto, ON
- Full-time
Run the content engine: a sector-organized editorial calendar, the firm newsletter, project stories, thought leadership, and LinkedIn, drawing content from our technical and commercial…
Added 3 hours ago
2L
Executive Assistant
247 Labs
Toronto, ON
- Full-time
Role Description This full-time Executive Assistant role is an on-site position based in Toronto, ON. The Executive Assistant will provide high-level administrative support to senior…
Added 3 hours ago
FS
Director, Transformation & Regulatory Modernization
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
Establish and maintain program governance, executive reporting, performance measures, and oversight mechanisms to support successful delivery.
Added 4 hours ago
FS
Director, Fraud Supervision
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
Experience working with industry stakeholders, regulators, government partners, and internal and external executive-level leadership.
Added 4 hours ago
FA
Technical Sales Engineer - General Industry
FANUC America Corporation
Blainville, QC
- $93,000 to $138,000 CAD / year
- Full-time
Establish strategic relationships with manufacturing leaders, plant managers, engineering teams, operations personnel, and executive decision-makers.

Irving Shipbuilding

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

Manage complex calendars, meetings, communications, travel, expenses, reports, and contract signing for three Vice Presidents. Serve as a key contact for stakeholders and provide administrative and operational support to improve organizational effectiveness.

Requirements

Requires a post-secondary certificate or diploma in Business Administration or a related field and 5–8 years of experience in executive or senior administrative support. Candidates should be proficient with Microsoft Office applications and demonstrate strong organization, communication, relationship-building, discretion, urgency, and the ability to work independently and collaboratively; eligibility for applicable Canadian security and controlled-goods requirements is also required.

Skills

Calendar Management
Schedule Coordination
Meeting Coordination
Stakeholder Relations
Communications Management
Business Writing and Editing
Travel Coordination
Expense Tracking
Report Organization
Contract Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Business Administration
Calendar Management
Meeting Coordination
Stakeholder Relations
Internal Communications
External Communications
Town Halls
All Hands Sessions
Travel Arrangements
Expense Tracking
Departmental Reports
Contract Signing
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio
Supply Chain
Quality
Strategic Initiatives
Controlled Goods Program
Government Security Clearance
ITAR
Shipbuilding

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