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Added 41 mins ago
KD
Customer Accounts Specialist
Keurig Dr Pepper
Mississauga, ON
- $57,100 to $70,000 CAD / year
- Full-time
…Commercial, and Finance teams to ensure flawless execution and Supply Chain metrics are…
Added 41 mins ago
S
DCN HR Administrator
SLB
Calgary, AB
- Full-time
…implementing HR processes and ensuring efficient, accurate, and professional service…
Added 41 mins ago
BS
Quality Systems Analyst I
Boston Scientific
Ottawa, ON
- Full-time
Work collaboratively with cross-functional teams including Manufacturing, Operations, Supply Chain, Regulatory Affairs, Design Assurance, R&D, Purchasing, and Operations Quality.
Added 1 hour ago
QH
Patient Services Manager
Quinte Health
Belleville, ON
- Full-time
…quality improvement, utilization management, risk management, professional practice standards, staff development, information systems, benchmarking targets and resource/supply chain…
Added 1 hour ago
L
Oracle Fusion Financial Engineer - Subscriptions, Billing & Revenue
Lime
Remote, Canada
- $102,000 to $143,000 CAD / year
- Full-time
- Remote
Added 1 hour ago
KR
Cost Accountant
Kassen Recruitment
Tillsonburg, ON
- Full-time
…decision-making. You'll work closely with Finance, Production, Supply Chain, Operations, and senior leadership to improve visibility into costs and business…
Added 1 hour ago
BS
Quality Systems Analyst I
Boston Scientific
Ottawa, ON
- Full-time
Work collaboratively with cross-functional teams including Manufacturing, Operations, Supply Chain, Regulatory Affairs, Design Assurance, R&D, Purchasing, and Operations Quality.
Added 1 hour ago
RP
Accounts Payable Administrator
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Accounting & Finance - Sales & Operations - Engineering - Supply Chain - Human Resources - Office Support – Technology
Added 2 hours ago
N
Manufacturing Manager
NPAworldwide
Brantford, ON
- Full-time
Supply Chain, Manufacturing, or a related field considered an asset
Added 2 hours ago
SG
Logistics Administrator
Superior Gas Liquids
Calgary, AB
- Contract
Post-secondary education in Contract Management, Supply Chain, Logistics, or Accounting, supplemented by specialized training.
Added 2 hours ago
S
DCN HR Administrator
SLB
Calgary, AB
- Full-time
…implementing HR processes and ensuring efficient, accurate, and professional service…
Added 2 hours ago
Logistics Administrator - Superior Gas Liquids
Superior Plus Propane Talent Acquisition
Calgary, AB
Post-secondary education in Contract Management, Supply Chain, Logistics, or Accounting, supplemented by specialized training.
Added 2 hours ago
KB
Delivery Truck Driver, Class 5
Kent Building Supplies
Fredericton, NB
- Full-time
Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through…
Added 2 hours ago
AM
Customer Experience Consultant
A.P. Moller - Maersk
Mississauga, ON
- Full-time
At Maersk, we are committed to delivering world-class logistics and supply chain solutions while creating exceptional customer experiences. As a Customer Experience Consultant, you will…
Added 2 hours ago
KB
Contractor Sales Administrator
Kent Building Supplies
Mount Pearl, NL
- Full-time
Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through…
Added 2 hours ago
N
Sr. Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
Bachelor’s degree in Business, Engineering, Supply Chain, Finance, or a related field; equivalent professional experience is also accepted
Added 2 hours ago
WC
Category Manager - Engineered Materials / Fastening Systems
White Cap Canada
Vaughan, ON
- Full-time
…process and works cross functionally with Packaging Design, Supply Chain, Distribution, Product Forecast, In Store Service, Sourcing, and Finance/Pricing/Hurdle…
Added 2 hours ago
N
Advisor, Procurement Operations
Nutrien
Calgary, AB
- Full-time
Bachelor’s degree in Business, Engineering, Supply Chain Management, Finance, or a related field; equivalent relevant professional experience may be considered
Added 2 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
Collaborate with Quality, Production, Test, Supply Chain, and Design Engineering teams.
Added 2 hours ago
IS
Executive Assistant
Irving Shipbuilding
Dartmouth, NS
- Full-time
Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the…
Added 2 hours ago
N
Sr. Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
Bachelor’s degree in Business, Engineering, Supply Chain, Finance, or a related field; equivalent professional experience is also accepted
Added 2 hours ago
N
Advisor, Procurement Operations
Nutrien
Saskatoon, SK
- Full-time
Bachelor’s degree in Business, Engineering, Supply Chain Management, Finance, or a related field; equivalent relevant professional experience may be considered
Added 2 hours ago
W
Representative - Inside Sales/Représentant(e) – Ventes internes
Wesco
Quebec, QC
- Full-time
…knowledge and skills, however fully competent and productive professional contributor (2-4…
Added 3 hours ago
MC
Senior Dynamics 365 F&O Functional Advisor Architect (36149)
Myticas Consulting
Ottawa, ON
- Full-time
The successful candidate will combine strong D365 Finance and Supply Chain Management expertise with the ability to operate at an architecture and advisory level, present to senior…
Added 3 hours ago
C
Specialist Project Management-CA
CN
Montreal, QC
- Full-time
Experience with Intermodal operations or supply chain processes*

Irving Shipbuilding

Executive Assistant

Dartmouth, NS, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Job Description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

Manage complex calendars, meetings, communications, travel, expenses, reports, and contract signing for three Vice Presidents. Serve as a key contact for stakeholders and provide administrative and operational support to improve organizational effectiveness.

Requirements

Requires a post-secondary certificate or diploma in Business Administration or a related field and 5–8 years of experience in executive or senior administrative support. Candidates should be proficient with Microsoft Office applications and demonstrate strong organization, communication, relationship-building, discretion, urgency, and the ability to work independently and collaboratively; eligibility for applicable Canadian security and controlled-goods requirements is also required.

Skills

Calendar Management
Schedule Coordination
Meeting Coordination
Stakeholder Relations
Communications Management
Business Writing and Editing
Travel Coordination
Expense Tracking
Report Organization
Contract Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Business Administration
Calendar Management
Meeting Coordination
Stakeholder Relations
Internal Communications
External Communications
Town Halls
All Hands Sessions
Travel Arrangements
Expense Tracking
Departmental Reports
Contract Signing
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
Visio
Supply Chain
Quality
Strategic Initiatives
Controlled Goods Program
Government Security Clearance
ITAR
Shipbuilding

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