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Isaac Operations

Administrative Assistant

Toronto, ON, Canada

$60,000 to $65,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $65,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Experience: 1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar admin or scheduling role.
Posting language: English
Posted: Oct 31, 2026

Original job description

Who We Are.

While technically we’re an operational consultancy, we don’t like to call ourselves consultants. We’re a collection of engineers, innovators and creators who work with companies across industries to simplify the complex, realize untapped potential, and uncover opportunities. We know that our people are our superpower and loving your Monday to Friday is important to us. We’ve been recognized as one of the top 10 Best Places to Work in Canada for the past 6 years, and number 1 in 2022, which we know has something to do with our culture of rewarding great work with great experiences, fostering rapid career growth, and sharing the success of the business with the whole team.

We are looking for an Administrative Assistant to join our head office team. You'll sit on our Executive Assistant team and provide administrative support across the business, from scheduling and coordination to supporting our People team with recruitment. Your work will shift with the needs of the business, so no two weeks will look exactly the same. This role is perfect for someone with strong admin and scheduling skills who thrives on organization, communication, and problem-solving.

While we have a flexible working environment, the successful candidate should expect to be in person at our Liberty Village office three or more days a week, since this role includes welcoming candidates and visitors.

What You’ll Do.

As an Administrative Assistant, you will:

Provide administrative support across the business, including calendar management, meeting coordination, travel booking, and document preparation.
Process expense reports accurately and on time.
Manage shared inboxes, triaging and responding to incoming requests.
Work allongside our EA team, picking up work from different teams and partners as priorities shift.
Coordinate interviews for our People team, managing candidate and interviewer availability and keeping candidates informed throughout the process.
Welcome candidates and visitors to our Liberty Village office, making a great first impression of Isaac.
Keep calendars, records, and materials accurate, organized, and up to date.
Proactively identify and implement improvements to make our admin processes more efficient.

Who You Are.

A people person – You have strong interpersonal skills and enjoy interacting with candidates, visitors, and colleagues.
Multi-tasker – You’re organized and always one step ahead, allowing you to manage a diverse range of responsibilities and prioritize each task with allotted timelines to complete them effectively and on time.
Trustworthy – You have a ton of integrity and feel confident in your ability to manage sensitive and confidential information.
Team Player – You love working in a collaborative environment and building strong working relationships with business leaders and peers.
Attention to detail – You’re naturally driven to get the details right - all the time, every time.
Go-getter – When given a task, you can run with it and independently complete it effectively and on time.
Great communicator – You have excellent verbal and written communication skills and bring energy and professionalism into interactions with internal and external stakeholders.
Adaptable – You’re comfortable working in an ever-changing environment, adjusting to shifting priorities, and reacting to changes in real time.
Tech-savvy – You know your way around commonly used computer software and scheduling tools and are a fast learner.
Looking to grow – This role has the potential to grow alongside our business, and you’re excited to grow with it.

What You Bring To The Role.

1-2 years of experience as an Executive Assistant, Administrative Assistant, or in a similar admin or scheduling role.
Experience managing multiple calendars and coordinating meetings across several stakeholders.
Highly proficient in Microsoft Office including Outlook.
Proven time management and organizational skills with exceptional attention to detail.
Excellent verbal and written communication skills.
Discretion and confidentiality.

Why work for us.

You’ll be joining a small team at a fast-growing company that dedicates a lot of effort to career development, which means lots of opportunity for learning and growth
The work we do has a tangible, meaningful impact on our clients
5 weeks of vacation for everyone at the company, plus frequent company development and social events
A comprehensive benefits package 100% covered by us, including generous annual wellness allowances
You’ll work with good humans who genuinely enjoy spending time together
You’ll have great work-life balance – no working on weekends
We’ve been recognized as one of the top 10 Great Places to Work in Canada for the past 6 consecutive years!

Additional Information.

At Isaac our business is delivered by our people, and we are proud to say that we are an equal opportunity workplace that doesn’t discriminate in employment on the basis of any protected grounds. Including, but not limited to, age, ancestry, colour, race, citizenship, ethnic origin, place of origin, creed, disability, family status, marital status (including single status), gender identity, gender expression, sex (including pregnancy and breast feeding), and sexual orientation. If you need assistance or an accommodation due to a disability please contact us.

This posting represents an existing vacancy within our organization - an opportunity to step into a role where your talents will make a meaningful difference.

Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans.

Learn more about the Isaac Operations and the work we do by checking out our Instagram @isaacoperations.

Compensation Range: CA$60K - CA$65K

Apply About employer

More about this job

Responsibilities

Provide administrative support across the business, including calendar and meeting coordination, travel booking, expense processing, inbox management, and document preparation. Coordinate recruitment interviews, welcome candidates and visitors, maintain accurate records, and improve administrative processes as priorities change.

Requirements

Candidates should have 1–2 years of experience in an administrative, executive assistant, or similar scheduling role, including managing multiple calendars and coordinating meetings across stakeholders. They should be proficient in Microsoft Office and Outlook, with strong organization, time management, communication, attention to detail, and discretion with confidential information.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Travel Booking
Expense Processing
Shared Inbox Management
Interview Coordination
Microsoft Office
Outlook
Time Management
Organization
Attention To Detail
Written Communication
Verbal Communication
Confidentiality
Prioritization

Benefits

Five Weeks Of Vacation
Annual Wellness Allowances
Career Development And Growth Opportunities
Company Development And Social Events
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Assistant
Calendar Management
Meeting Coordination
Travel Booking
Expense Reports
Shared Inboxes
Interview Coordination
Recruitment
Candidate Experience
Visitor Reception
Document Preparation
Microsoft Office
Outlook
Scheduling Tools
Confidential Information
Process Improvement
Stakeholder Communication
Time Management
Prioritization

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