Group Administrative Assistant
- Toronto, ON, Canada
- Greater Toronto Area, Canada, Canada
Contract
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Job details
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Our client is looking for a Group Administrative Assistant to provide comprehensive operational, administrative, and workforce management support for their site and leadership team.
In this role, you will be the operational backbone of the department - managing headcount analytics, resource lifecycle processes (onboarding/offboarding), executive presentation preparation, internal communications, team engagement initiatives, and general office logistics. The ideal candidate blends exceptional organizational and interpersonal capabilities with strong analytical and reporting skills.
- Experience: 4+ years of relevant experience in a Project Management, Department Administrator, or Business Management Support role, preferably within a large corporate or financial technology environment.
- Education: Post-secondary diploma or Bachelor’s degree in Business Administration, Communications, Human Resources, or related field (or equivalent practical experience).
Technical Skills
- MS Office Suite: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, charts, data organization), PowerPoint (executive deck creation), Word, and Outlook.
- Collaboration & Portal Tools: Hands-on experience managing and publishing content on Microsoft SharePoint, MS Teams, and enterprise social/collaboration platforms.
- Reporting & Dashboards: Familiarity with business intelligence tools (e.g., Tableau, Power BI) and corporate workforce management systems (e.g., Workday, Fieldglass, ServiceNow, or internal ERP systems).
This is a contract opportunity and work type is hybrid (3 days on site.
More about this job
Responsibilities
Provide operational, administrative, and workforce management support to the site and leadership team. Manage headcount analytics, onboarding and offboarding processes, executive presentations, internal communications, team engagement initiatives, and office logistics.
Requirements
Requires 4 or more years of relevant experience in project management, department administration, or business management support, preferably in a large corporate or financial technology environment. A post-secondary diploma or bachelor's degree in a related field, or equivalent practical experience, is expected, along with advanced Microsoft Office skills and familiarity with collaboration, reporting, and workforce management tools.
Skills
- Administrative Support
- Operational Support
- Workforce Management
- Headcount Analytics
- Onboarding and Offboarding
- Internal Communications
- Team Engagement
- Office Logistics
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Outlook
- SharePoint
- Microsoft Teams
- Business Intelligence Reporting
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Human Resources
- Data & Analytics
Keywords
- Project Management
- Department Administration
- Business Management Support
- Workforce Management
- Headcount Analytics
- Onboarding
- Offboarding
- Executive Presentations
- Internal Communications
- Team Engagement
- Office Logistics
- Microsoft Excel
- Pivot Tables
- VLOOKUP
- XLOOKUP
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Outlook
- SharePoint
- Microsoft Teams
- Tableau
- Power BI
- Workday
- Fieldglass
- ServiceNow
- ERP Systems
- Financial Technology