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Added 10 mins ago
YO
Swimming Program Head
YMCA of Greater Toronto
Torrance, ON
- Part-time
…resource team responsibilities. The role works with the Program Coordinator, program heads, counsellors, and other staff to support a positive experience for…
Added 24 mins ago
TS
Community Engagement Coordinator
The Salvation Army Canada and Bermuda Territory
Salmon Arm, BC · New Hope Community Church - Salmon Arm
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 24 mins ago
O
Maintenance Coordinator
Orbia
St. Albert, AB
- $27 CAD / hour
- Full-time
We are looking for a dayshift Maintenance Coordinator to support our Maintenance and Facility Operations Team. This role reports to the Maintenance Manager, and coordinates the…
Added 25 mins ago
PH
Senior Accounting Coordinator
Prose HR
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Administrative Support: Proactively manage workflow and tasks associated with the day to day needs
Added 25 mins ago
ST
Weekend Manager, CREST Live-In Treatment
Strides Toronto
Toronto, ON · Scarborough, ON
- $84,258 to $98,120 CAD / year
- Full-time
Provide clinical direction, guidance, and support to a team that provides live-in treatment and day treatment services; the team is composed of Child and Youth Care Workers, Integrated Care…
Added 39 mins ago
OL
Administration Manager
Optima Living
Surrey, BC
- $27 to $29 CAD / hour
- Part-time
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human…
Added 55 mins ago
Process Improvement Coordinator
Hydro One Networks Inc
Toronto, ON
Develop, coordinate and support IT resource management and investment planning solutions, processes and governance frameworks to meet the technology, operational and strategic needs of the…
Added 55 mins ago
Case Coordinator
Government of Alberta
AB
As a Case Coordinator with the Police Review Commission (PRC), you will play a central role in Alberta’s new police oversight system by managing the intake and review of public complaints,…
Added 55 mins ago
SF
Sales Coordinator
Sprouse Fire & Safety
Calgary, AB
- Full-time
…Sprouse Fire & Safety, is growing and searching for a Sales Coordinator to support our sales and account management for our Calgary…
Added 1 hour ago
YO
Ropes Program Head
YMCA of Greater Toronto
Torrance, ON
- Part-time
Complete ropes program paperwork and other administrative tasks delegated by the Program Coordinator accurately and on time.
Added 1 hour ago
YO
Sailing Program Head
YMCA of Greater Toronto
Torrance, ON
- Part-time
Complete sailing-area paperwork and other administrative duties delegated by the Program Coordinator accurately and on time.
Added 1 hour ago
RS
Customer Service Coordinator II
Ryder Supply Chain Solutions
Woodstock, ON · CAN - Woodstock ON Oxford Rd
- Full-time
The Customer Service Coordinator will support the shop management process through timely customer communications and scheduling, inventory ordering and stocking, repair follow up, and…
Added 1 hour ago
IB
e-Commerce Coordinator
Indigo Books & Music
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
The Coordinator, eCommerce supports the day-to-day execution of the on-site experience for assigned categories and campaigns on indigo.ca. Working from priorities set by their group’s…
Added 1 hour ago
LE
Operations Technician / Administrative Coordinator
Lighthouse Energy Group Inc.
Calgary, AB
- Full-time
We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.
Added 1 hour ago
Program Engagement Co-Facilitator - Youth Wellness Hubs Ontario
CAMH
Toronto, ON
Carry out administrative tasks such as scheduling, documentation, communication, and event support.
Added 1 hour ago
T
Senior Wealth Operations Officer Prefered Candidate
TD
Toronto, ON
- Full-time
Provide a broad range of operational support to officers and is responsible for first point of escalations with partners, as well as operational effectiveness for own functional area
Added 1 hour ago
M
Pharmacy Coordinator 12-Month Contract
McKesson
Mississauga, ON
- Full-time
The Specialty Pharmacy Coordinator plays a critical role in supporting the safe, accurate, and timely delivery of specialty medications to patients. Working closely with pharmacists,…
Added 1 hour ago
BI
Billing Coordinator
Blackstone Industrial Services Inc
Sherwood Park, AB
- Full-time
Blackstone is currently seeking a Billing Coordinator to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all…
Added 1 hour ago
MD
Director of Internal Audit - State Program Administrator Manager Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 hour ago
MD
Native American Elders Coordinator / Human Services Program Consultant
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
The Native American Elders Coordinator is responsible for managing the strategic goals and providing leadership for implementation of Minnesota State Statute 256.975 to develop a statewide…
Added 1 hour ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
This is a Regular Part Time Support Staff position working 24 hours per week at the rate of $28.22 per hour.
Added 1 hour ago
MA
Customer / Guest Service Agent
Maintair Aviation
Timmins, ON
- Full-time
Customer Service Representatives (CSR’s) work under the direction of the Station Coordinator and/or Shift Leads and ensure passengers & customers are handled according to specific company…
Added 1 hour ago
Incident Coordinator
Transportation Equipment Network - Canada
Moncton, NB
The Incident Coordinator, specializing in breakdown service, provides critical support to customers facing vehicle breakdowns, ensuring timely assistance and effective solutions. This role…
Added 1 hour ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, BC
- $21 to $24 CAD / hour
- Contract
Aston Carter's large client in Langley is seeking an Operations Coordinator to join their team! This individual will support a busy Operations team with high-volume, time-sensitive data…
Added 1 hour ago
E
Bill and Pay Coordinator
Extendicare
Kitchener, ON · ParaMed Admin Office - WW (Manitou Dr.)
- Full-time
The Bill and Pay Coordinator will support the Operations team through effective and accurate processing of employee time sheets. They will process time sensitive documents and interact with…

ITK

Office Administrator

Ottawa, ON, K1P 5E7, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE REGISTERED UNDER AN INUIT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE INUIT APPLICANTS TO SELF-IDENTIFY. WE RESERVE THE RIGHT TO ENSURE AUTHENTICITY OF INUIT OR OTHER INDIGENOUS IDENTITY CLAIMS.

Closing Date: November 30, 2026

Office Administrator - Existing position

Band: 1 - $46,272 - $57,840 **Compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise**

This role, as with all positions at ITK is 100% in-office, requires being in the office full-time at 75 Albert Street, Ottawa, ON.

We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to formal education and work experience.

JOB SUMMARY

Under the direction of the Manager, Finance & Administration, the Office Administrator is responsible for administering and managing all reception duties, as well as planning and overseeing all administrative support and office services for ITK. This includes organizing and communicating office activities, reception duties, supplies and stationery. This individual is also responsible for providing administrative support to the management team. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the Finance and Travel Coordinator.

KEY ACCOUNTABILITIES

ADMINISTRATIVE

Assist the department Directors as needed in the coordination of their administrative requirements i.e. meeting logistics, meeting preparation, general administrative tasks etc.
Administer and manage all reception duties.
Monitor and track all office inventory i.e. computer, office equipment and furniture.
Provide administrative support to Human Resources as required. Primarily, this will include recruitment support and new employee set-up
Manage all meeting areas of ITK.
Ensure the daily kitchen clean-up is being done and coordinate monthly clean-ups and maintenance
Perform other administrative tasks as requested by the Director
Act as the primary liaison for all facility related activities i.e. coordinate with the Landlord and other third-party suppliers to ensure all ITK needs are met.

FINANCIAL

Act as back up to the Administrative and Travel Coordinator during peak travel times i.e. travel booking and scheduling and receiving invoices for completed travel and accommodations;
Assist the Administrative and Travel Coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the Director, Finance & Administration.
Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors.

HUMAN RESOURCES:

Provide administrative support to Human Resources i.e. scheduling, filing,
Assist with other Human Resources administrative tasks as required.

AUTHORITY:

This position holds no financial authority.

REPRESENTATION AND RELATIONSHIPS:

Must have strong interpersonal skills;
Must be able to work as part of a team with staff and members of Inuit organizations; and
Sensitive to local, political and cultural issues.

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

Strong organization and analytical skills;
Ability to exercise sound judgment and prioritize work load with minimal supervision.
Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Effective oral and written communication skills;
Basic bookkeeping procedures;
Ability to work both independently and co-operatively with a variety of individuals and groups;
Able to maintain filing systems, databases, and basic diary/minutes management.
Strong data entry and record keeping skills with the ability to pay attention to detail;
Computer skills in Microsoft Office (Word, Excel, Access and Outlook), trouble shooting and Internet
Excellent problem-solving skills.
Superior telephone manners and strong interpersonal skills.
Good business awareness.
Strong written and verbal skills to communicate with all levels of the organization.
Strong customer service orientation.

EXPERIENCE

Minimum of two years’ in a similar position i.e. receptionist, office coordinator or administrative assistant;
Ability to speak Inuktitut/Inuinnaqtun and English is essential
Experience in office administration and reception

EDUCATION

Post-secondary certificate, diploma or degree in a related field of study i.e. business administration, or:
Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

Work is of moderate complexity;
Regular direction and supervision provided;
Decisions are made within specific guidelines established by the director;
Consequences of error are moderately low;
Frequent short notice requests may become stressful;
Occasional overtime may be required.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

100% employer-paid group insurance upon hire
Employer RRSP contributions
Annual training allowance
Excellent health and wellness allowance
Relocation allowance
Vacation – starting at 3 weeks/year
Paid Christmas break (usually between Xmas and New Year)
Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are registered under an Inuit Land Claims Agreement will be given priority hiring. We encourage Inuit applicants to self-identify. We reserve the right to ensure authenticity of Inuit or other Indigenous identity claims.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Administrator manages reception duties, office services, and administrative support for the management team. They also assist with financial tasks, inventory tracking, and human resources coordination.

Requirements

Candidates must have at least two years of experience in a similar administrative role and possess strong organizational and communication skills. A post-secondary certificate, diploma, or degree in a related field is required.

Skills

Office administration
Reception duties
Meeting coordination
Inventory management
Bookkeeping
Data entry
Record keeping
Microsoft Office
Problem-solving
Interpersonal skills
Customer service
Communication
Scheduling
Invoicing
Travel coordination

Benefits

Group insurance
Employer RRSP contributions
Annual training allowance
Health and wellness allowance
Relocation allowance
Paid vacation
Paid Christmas break

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Finance
Human Resources
Inventory Management
Bookkeeping
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Data Entry
Invoicing
Travel Coordination
Facility Management
Inuit Land Claims Agreement
Customer Service
Record Keeping
Meeting Logistics

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