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Added 5 mins ago
GS
PHARMACY COORDINATOR - FULL TIME/PERMANENT
Green Shield Canada
Burnaby, BC
- Full-time
Build trust with patients by explaining processes clearly and helping them navigate complex or time sensitive situations.
Added 5 mins ago
CA
Assistant Resident Manager (Part-Time)
Centurion Asset Management Inc.
Huntsville, ON
- Part-time
A passion for excellence in customer service delivery;
Added 5 mins ago
I
Full-Time Front Office Manager
IHG
Toronto, ON
- Full-time
…Toronto Centre currently has an opening for a Front Office Manager. If you are passionate about hospitality and take pride in offering exceptional service, we would love to have you be a…
Added 5 mins ago
HI
Insurance Advisor, Mobile Auto
HUB International
Richmond, BC
- Full-time
…lines, claims, employee benefits, administration, to becoming a full-time producer or account manager, we have a role for you. Our culture is renowned within the industry, and we value our…
Added 5 mins ago
SD
Gérant(e) Beauté, salarié(e) – SDMR temps plein jour Embauche feu vert
Shoppers Drug Mart
St.-Jean-Chrysostome, QC
- Full-time
Toujours mettre de l’avant la priorité client et offrir un service à la clientèle de qualité supérieure.
Added 5 mins ago
SD
Merchandiser, Hourly Full Time Day
Shoppers Drug Mart
Kelowna, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 20 mins ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
…Resources roles as required, helping to maintain continuity of service during absences, periods of increased workload, or other operational needs. This includes supporting key HR processes…
Added 20 mins ago
AR
Leasing Manager - Bilingual
Akelius Residential Property AB
Ottawa, ON
- Full-time
The leasing agent is responsible for leasing apartments and providing exceptional customer service to ensure maximum occupancy and resident retention.
Added 20 mins ago
P
Manager, Processing
Premier
London, ON
- Full-time
We are looking for a Manager, Processing, to lead the day-to-day work of our Processing Team. You'll make sure new business, renewals, endorsements, cancellations, policy issuance,…
Added 20 mins ago
NL
Business Operations & Administrative Coordinator
Northfast Limited
Sudbury, ON · Greater Sudbury, ON
- Full-time
Northfast Limited | Sudbury, Ontario | Full-Time, Permanent
Added 20 mins ago
P
Project Manager – Security Systems Integration | Chargé(e) de projets – Intégration de systèmes de sécurité (PM-002)
Potenco
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Project Manager – Security Systems Integration
Added 20 mins ago
OI
Inova Québec - Bilingual Sales Representative
Orbit Insurance Services
Montreal, QC
- Full-time
Reporting to the Senior Manager, Sales & Service, you will handle inbound calls from customers seeking quotes or looking to expand their coverage. Your role is to uncover customer needs,…
Added 20 mins ago
C
Project Specialist - Security Systems
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
Job Description: Convergint is looking for a full-time, team-oriented, results-driven Security Project Specialist for our Capital Projects team, to join our amazing culture in our Toronto,…
Added 20 mins ago
Fairmont Gold Supervisor, Part-Time
Fairmont Hotels & Resorts
Vancouver, BC
Full rate of pay $33.12 per hour following 90 days of service
Added 20 mins ago
KS
General Manager
K1 Speed Canada
Mississauga, ON
- Full-time
All staff are strictly adhering to company policies and providing outstanding customer service
Added 20 mins ago
MR
LG Promoters - InStore Sales Rep
Match Retail
Victoria, BC
- $51,000 to $53,000 CAD / year
- Full-time
As an assisted sales representative you will be assigned to a single store location on a full-time basis for the duration of this contract. In this role you will be promoting our brand’s…
Added 21 mins ago
W(
Inventory Associate (Weekends Only)
WINS (Women In Need Society)
Calgary, AB
- Part-time
Reporting to the Manager - Inventory and working as part of the Donation Centre team, the Inventory Associate is responsible for the safe and effective movement of donations within the…
Added 21 mins ago
FH
Bilingual Royal Service Supervisor (Full-Time)
Fairmont Hotels & Resorts
Ottawa, ON
- Full-time
…Laurier hotel in Ottawa is looking to fill a role of Royal Service Supervisor…
Added 21 mins ago
UO
Information Desk / Administrative Assistant, Cumming School of Medicine
University of Calgary
Calgary, AB
- Full-time
The Administrative Services Department in the Cumming School of Medicine is currently seeking a Full-time Regular Information Desk / Administrative Assistant.
Added 21 mins ago
W(
Inventory Associate (Part-Time)
WINS (Women In Need Society)
Calgary, AB
- Part-time
Reporting to the Manager - Inventory and working as part of the Donation Centre team, the Inventory Associate is responsible for the safe and effective movement of donations within the…
Added 21 mins ago
S
Full-Time Sales Lead (Yorkdale Shopping Centre)
Swatch
Toronto, ON
- Full-time
As a Swatch Sales Lead, you will report to the Store Manager and will assist in all day-to-day operations. Although your focus will be on sales initiatives, you also will coach sales…
Added 21 mins ago
HA
Territory Manager
Horner APG Canada
Calgary, AB
- Full-time
Role Description The Territory Manager is a full-time, on-site role based in Calgary, AB, responsible for driving sales growth and managing customer relationships within an assigned…
Added 21 mins ago
MB
Supervisor - Front of House
Montanas BBQ & Bar
Calgary, AB
- Full-time
…or serving the best BBQ in Canada and want to have a great time doing…
Added 21 mins ago
Registered Nurse
Halton Region
Oakville, ON · V - Post Inn Village Long Term, V -
1 (one) temporary full-time position up to 12 months (Nights, 2300-0700)
Added 21 mins ago
TA
Sales Associate - Part Time
The Aldo Group Inc / Le Groupe Aldo Inc.
Vaughan, ON
- Part-time
Reporting to the Store Manager, the Part-Time Sales Associate at ALDO is all about driving sales while creating a great in-store experience. You bring the energy, the style, and the…

ITK

Office Administrator

Ottawa, ON, K1P 5E7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE REGISTERED UNDER AN INUIT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE INUIT APPLICANTS TO SELF-IDENTIFY. WE RESERVE THE RIGHT TO ENSURE AUTHENTICITY OF INUIT OR OTHER INDIGENOUS IDENTITY CLAIMS.

Closing Date: November 30, 2026

Office Administrator - Existing position

Band: 1 - $46,272 - $57,840 **Compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise**

This role, as with all positions at ITK is 100% in-office, requires being in the office full-time at 75 Albert Street, Ottawa, ON.

We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to formal education and work experience.

JOB SUMMARY

Under the direction of the Manager, Finance & Administration, the Office Administrator is responsible for administering and managing all reception duties, as well as planning and overseeing all administrative support and office services for ITK. This includes organizing and communicating office activities, reception duties, supplies and stationery. This individual is also responsible for providing administrative support to the management team. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the Finance and Travel Coordinator.

KEY ACCOUNTABILITIES

ADMINISTRATIVE

Assist the department Directors as needed in the coordination of their administrative requirements i.e. meeting logistics, meeting preparation, general administrative tasks etc.
Administer and manage all reception duties.
Monitor and track all office inventory i.e. computer, office equipment and furniture.
Provide administrative support to Human Resources as required. Primarily, this will include recruitment support and new employee set-up
Manage all meeting areas of ITK.
Ensure the daily kitchen clean-up is being done and coordinate monthly clean-ups and maintenance
Perform other administrative tasks as requested by the Director
Act as the primary liaison for all facility related activities i.e. coordinate with the Landlord and other third-party suppliers to ensure all ITK needs are met.

FINANCIAL

Act as back up to the Administrative and Travel Coordinator during peak travel times i.e. travel booking and scheduling and receiving invoices for completed travel and accommodations;
Assist the Administrative and Travel Coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the Director, Finance & Administration.
Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors.

HUMAN RESOURCES:

Provide administrative support to Human Resources i.e. scheduling, filing,
Assist with other Human Resources administrative tasks as required.

AUTHORITY:

This position holds no financial authority.

REPRESENTATION AND RELATIONSHIPS:

Must have strong interpersonal skills;
Must be able to work as part of a team with staff and members of Inuit organizations; and
Sensitive to local, political and cultural issues.

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

Strong organization and analytical skills;
Ability to exercise sound judgment and prioritize work load with minimal supervision.
Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Effective oral and written communication skills;
Basic bookkeeping procedures;
Ability to work both independently and co-operatively with a variety of individuals and groups;
Able to maintain filing systems, databases, and basic diary/minutes management.
Strong data entry and record keeping skills with the ability to pay attention to detail;
Computer skills in Microsoft Office (Word, Excel, Access and Outlook), trouble shooting and Internet
Excellent problem-solving skills.
Superior telephone manners and strong interpersonal skills.
Good business awareness.
Strong written and verbal skills to communicate with all levels of the organization.
Strong customer service orientation.

EXPERIENCE

Minimum of two years’ in a similar position i.e. receptionist, office coordinator or administrative assistant;
Ability to speak Inuktitut/Inuinnaqtun and English is essential
Experience in office administration and reception

EDUCATION

Post-secondary certificate, diploma or degree in a related field of study i.e. business administration, or:
Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

Work is of moderate complexity;
Regular direction and supervision provided;
Decisions are made within specific guidelines established by the director;
Consequences of error are moderately low;
Frequent short notice requests may become stressful;
Occasional overtime may be required.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

100% employer-paid group insurance upon hire
Employer RRSP contributions
Annual training allowance
Excellent health and wellness allowance
Relocation allowance
Vacation – starting at 3 weeks/year
Paid Christmas break (usually between Xmas and New Year)
Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are registered under an Inuit Land Claims Agreement will be given priority hiring. We encourage Inuit applicants to self-identify. We reserve the right to ensure authenticity of Inuit or other Indigenous identity claims.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Administrator manages reception duties, office services, and administrative support for the management team. They also assist with financial tasks, inventory tracking, and human resources coordination.

Requirements

Candidates must have at least two years of experience in a similar administrative role and possess strong organizational and communication skills. A post-secondary certificate, diploma, or degree in a related field is required.

Skills

Office administration
Reception duties
Meeting coordination
Inventory management
Bookkeeping
Data entry
Record keeping
Microsoft Office
Problem-solving
Interpersonal skills
Customer service
Communication
Scheduling
Invoicing
Travel coordination

Benefits

Group insurance
Employer RRSP contributions
Annual training allowance
Health and wellness allowance
Relocation allowance
Paid vacation
Paid Christmas break

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Finance
Human Resources
Inventory Management
Bookkeeping
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Data Entry
Invoicing
Travel Coordination
Facility Management
Inuit Land Claims Agreement
Customer Service
Record Keeping
Meeting Logistics

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