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Added 3 hours ago
1
Senior Corporate Legal Counsel, Operations
123Dentist
Toronto, ON
- $170,000 to $190,000 CAD / year
- Full-time
Reports To: Senior Director, Legal (Operations & Regulatory)
Added 7 hours ago
FH
Director, Contract Management Office
Fraser Health
Surrey, BC
- Full-time
Reporting to the Executive Director, Corporate Finance, the Director, Contract Management Office provides senior leadership and direction for the development, administration and management…
Added 8 hours ago
AG
Director, Mine Engineering
Artemis Gold - Blackwater Project
Vancouver, BC
- Other
Working closely with Operations, Technical Services, Geology, Projects, Finance, and Executive Leadership, the Director ensures that mine engineering practices support the safe and…
Added 8 hours ago
C
Global HR Coordinator - Payments / Cross Border
Corpay
Toronto, ON
- Full-time
…across international markets. Reporting directly to the HR Director, People Operations, you will provide operational and administrative support to HR Business Partners and the HR Director,…
Added 9 hours ago
Logistics - Supervisor, Supply Chain
Mohawk Medbuy Corporation (MMC)
Kingston, ON
…supplies, pharmaceutical products, local sourcing, capital (equipment, FF&E and redevelopment) and nutrition solutions. Other services include data analytics, in-hospital logistics,…
Added 9 hours ago
MM
Supply Chain Supervisor
Mohawk Medbuy Corporation
Kingston, ON
- $71,757 to $84,101 CAD / year
- Full-time
Reporting to the Director, Supply Chain, the Supervisor, Supply Chain is accountable for daily oversight of the Logistics department and related functions as well as Supervision of…
Added 11 hours ago
MD
Fleet Supervisor - State Prog Admin Director
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Director
Added 11 hours ago
MANAGER FLEET CONTRACTS
City of Toronto
Toronto, ON
…can participate in an information session with Cris Renna - Director Transformation, Fleet Services on November 13, 2026 from 12:00 PM - 1:00 PM EST. You will have the opportunity to ask…
Added 12 hours ago
TU
Director, Hospitality Services (Hospitality Services)
Trent University
Peterborough, ON
- $128,095 to $142,327 CAD / year
- Full-time
Reporting to the Associate Vice-President, Housing & Hospitality, the Director provides strategic leadership, operational oversight, and integrated management of contracted and…
Added 12 hours ago
R
Gestionnaire de projets, Réseau des centres moteurs – Project Manager, Engine Center Network
RTX
Longueuil, QC
- Full-time
Added 13 hours ago
A
Technology - Director / Senior Director, SAP Program Manager
Aritzia
Vancouver, BC
- Full-time
As the Director/ Sr. Director, SAP Program Management, you will:
Added 13 hours ago
JC
Director of Engineering Process & Business Systems
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
As Director, Engineering Process & Business Systems, you will lead the systems, processes, technologies, and organizational capabilities that govern how engineering work is developed,…
Added 14 hours ago
MP
Payroll Specialist
MacEwen Petroleum Inc.
Maxville, ON
- Full-time
Reporting to the Director, Finance, The Payroll Specialist is responsible for the accurate, timely and confidential administration of full-cycle biweekly payroll for salaried and hourly…
Added 14 hours ago
Projects Manager, M&E
Strategic Group
Calgary, AB
…Beyond real estate, our business interests include corporate finance and other industries, enabling us to deliver diverse and impactful solutions for our tenants, partners, and…
Added 14 hours ago
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Commercial property manager - Grand Montreal area
Groupe MACH
Montreal, QC
- Full-time
Based in Montreal and under the responsibility of the Operations Director, the Property manager efficiently manages all activities related to the buildings assigned to them commercial real…
Added 15 hours ago
VC
Project Manager / Senior Project Manager (Transmission)
Valard Construction
Kitimat, BC
- Full-time
Reporting to the Project Director, we are seeking an experienced Project Manager with strong schedule and cost experience, as well as demonstrated commercial acumen. This is a leadership…
Added 15 hours ago
VC
Project Manager / Senior Project Manager (Transmission Lines)
Valard Construction
Sudbury, ON
- Full-time
Reporting to the Project Director, we are seeking an experienced Project Manager with strong schedule and cost experience, as well as demonstrated commercial acumen. This is a leadership…
Added 16 hours ago
FC
HR Coordinator (6-month Contract)
Fidelity Canada
Mississauga, ON · Toronto, ON
- Full-time
Added 16 hours ago
FC
HR Coordinator Bilingual / Cooronnateur (trice) RH bilingue
Fidelity Canada
Toronto, ON · Montreal, QC
- Full-time
Added 17 hours ago
I
Office Administrator
ITK
Ottawa, ON
- Full-time
…statements and/or other financial tasks as required by the Director, Finance &…
Added 20 hours ago
Director, External Manufacturing & Supply Operations
Apotex
Toronto, ON · North York, ON
The External Manufacturing & Supply Director oversees and optimizes partnerships with external manufacturing and supply partners, including Contract Manufacturing Organizations (CMOs),…
Added 1 day ago
Senior Manager Real Estate, Project Delivery
Hydro One Networks Inc
Markham, ON
Support the Director, Facilities & Real Estate in effectively planning, managing, monitoring and controlling the execution of all aspects of the outsourcing governance and outsourcer…
Added 1 day ago
FC
Information Security Analyst
Fidelity Canada
Toronto, ON
- Full-time
Added 2 days ago
LD
Program Manager
Leonardo DRS
Bedford, QC
- Full-time
Reporting to the Senior Director - Line of Business Lead, the Program Manager is responsible to coordinate and monitor the design, development and testing of switch-mode power conversion…
Added 2 days ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
You will work directly with the Executive Director and provide administrative and operational coordination for all SWBA management staff. You will have full visibility into everything the…

ITK

Office Administrator

Ottawa, ON, K1P 5E7, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE REGISTERED UNDER AN INUIT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE INUIT APPLICANTS TO SELF-IDENTIFY. WE RESERVE THE RIGHT TO ENSURE AUTHENTICITY OF INUIT OR OTHER INDIGENOUS IDENTITY CLAIMS.

Closing Date: November 30, 2026

Office Administrator - Existing position

Band: 1 - $46,272 - $57,840 **Compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise**

This role, as with all positions at ITK is 100% in-office, requires being in the office full-time at 75 Albert Street, Ottawa, ON.

We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to formal education and work experience.

JOB SUMMARY

Under the direction of the Manager, Finance & Administration, the Office Administrator is responsible for administering and managing all reception duties, as well as planning and overseeing all administrative support and office services for ITK. This includes organizing and communicating office activities, reception duties, supplies and stationery. This individual is also responsible for providing administrative support to the management team. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the Finance and Travel Coordinator.

KEY ACCOUNTABILITIES

ADMINISTRATIVE

Assist the department Directors as needed in the coordination of their administrative requirements i.e. meeting logistics, meeting preparation, general administrative tasks etc.
Administer and manage all reception duties.
Monitor and track all office inventory i.e. computer, office equipment and furniture.
Provide administrative support to Human Resources as required. Primarily, this will include recruitment support and new employee set-up
Manage all meeting areas of ITK.
Ensure the daily kitchen clean-up is being done and coordinate monthly clean-ups and maintenance
Perform other administrative tasks as requested by the Director
Act as the primary liaison for all facility related activities i.e. coordinate with the Landlord and other third-party suppliers to ensure all ITK needs are met.

FINANCIAL

Act as back up to the Administrative and Travel Coordinator during peak travel times i.e. travel booking and scheduling and receiving invoices for completed travel and accommodations;
Assist the Administrative and Travel Coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the Director, Finance & Administration.
Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors.

HUMAN RESOURCES:

Provide administrative support to Human Resources i.e. scheduling, filing,
Assist with other Human Resources administrative tasks as required.

AUTHORITY:

This position holds no financial authority.

REPRESENTATION AND RELATIONSHIPS:

Must have strong interpersonal skills;
Must be able to work as part of a team with staff and members of Inuit organizations; and
Sensitive to local, political and cultural issues.

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

Strong organization and analytical skills;
Ability to exercise sound judgment and prioritize work load with minimal supervision.
Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Effective oral and written communication skills;
Basic bookkeeping procedures;
Ability to work both independently and co-operatively with a variety of individuals and groups;
Able to maintain filing systems, databases, and basic diary/minutes management.
Strong data entry and record keeping skills with the ability to pay attention to detail;
Computer skills in Microsoft Office (Word, Excel, Access and Outlook), trouble shooting and Internet
Excellent problem-solving skills.
Superior telephone manners and strong interpersonal skills.
Good business awareness.
Strong written and verbal skills to communicate with all levels of the organization.
Strong customer service orientation.

EXPERIENCE

Minimum of two years’ in a similar position i.e. receptionist, office coordinator or administrative assistant;
Ability to speak Inuktitut/Inuinnaqtun and English is essential
Experience in office administration and reception

EDUCATION

Post-secondary certificate, diploma or degree in a related field of study i.e. business administration, or:
Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

Work is of moderate complexity;
Regular direction and supervision provided;
Decisions are made within specific guidelines established by the director;
Consequences of error are moderately low;
Frequent short notice requests may become stressful;
Occasional overtime may be required.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

100% employer-paid group insurance upon hire
Employer RRSP contributions
Annual training allowance
Excellent health and wellness allowance
Relocation allowance
Vacation – starting at 3 weeks/year
Paid Christmas break (usually between Xmas and New Year)
Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are registered under an Inuit Land Claims Agreement will be given priority hiring. We encourage Inuit applicants to self-identify. We reserve the right to ensure authenticity of Inuit or other Indigenous identity claims.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Office Administrator manages reception duties, office services, and administrative support for the management team. They also assist with financial tasks, inventory tracking, and human resources coordination.

Requirements

Candidates must have at least two years of experience in a similar administrative role and possess strong organizational and communication skills. A post-secondary certificate, diploma, or degree in a related field is required.

Skills

Office administration
Reception duties
Meeting coordination
Inventory management
Bookkeeping
Data entry
Record keeping
Microsoft Office
Problem-solving
Interpersonal skills
Customer service
Communication
Scheduling
Invoicing
Travel coordination

Benefits

Group insurance
Employer RRSP contributions
Annual training allowance
Health and wellness allowance
Relocation allowance
Paid vacation
Paid Christmas break

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Finance
Human Resources
Inventory Management
Bookkeeping
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Data Entry
Invoicing
Travel Coordination
Facility Management
Inuit Land Claims Agreement
Customer Service
Record Keeping
Meeting Logistics

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