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Added 5 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
ON · Kenora, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 5 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 5 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Chatham-Kent, ON · Wallaceburg, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 5 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Chatham-Kent, ON · Wallaceburg, ON
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 5 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Victoria, BC
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 5 mins ago
AO
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
Vancouver, BC
- Full-time
The Administrative Assistant provides front-line and back-end administrative support to the Office of the Associate Vice-President, Research + Dean of Graduate Studies (AVP-R + D-GS) and…
Added 20 mins ago
SC
Conseiller Aux Familles | Funeral Arranger
Service Corporation International
Saguenay, QC
- Full-time
Un minimum de trois (3) ans d’expérience comme assistant funéraire.
Added 20 mins ago
PV
Keyholder
Pet Valu
Kamloops, BC
- Part-time
Sweeping, dusting and other general store maintenance functions
Added 35 mins ago
M
Project Manager
Multiplex
Toronto, ON
- $125,000 to $145,000 CAD / year
- Full-time
Advise Assistant Project Managers, Project Coordinators and Administrators on administration aspects including tendering and contract administration
Added 35 mins ago
GL
Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Added 35 mins ago
Maintenance Assistant
Amica Senior Lifestyles
Ottawa, ON
A day in the life of a Maintenance Assistant:
Added 35 mins ago
UO
Engineer
University of British Columbia
Kelowna, BC · UBCO | Central Heating Plant (CHP)
- $5,713 to $6,545 CAD / month
- Full-time
The Maintenance Engineer is responsible for operating and maintaining building equipment and infrastructure related to boilers, cooling towers, pumps, air compressors, geo-exchange and…
Added 35 mins ago
Niagara (5) - Keyholder
Zwilling J.A. Henckels Canada Ltd
Niagara Falls, ON · Niagara-on-the-Lake, ON
Perform daily store and fixture maintenance to ensure tidiness is maintained.
Added 35 mins ago
WR
Trust Assistant
Whitefish River First Nation
Birch Island, ON
- Full-time
We are seeking a highly organized individual to fulfill the role and responsibilities of the Trust Assistant. The Trust Assistant, under the direction and supervision of the Trust…
Added 35 mins ago
FH
Medical Office Assistant/Receptionist, Urgent Primary Care Centre - Burnaby
Fraser Health
Burnaby, BC
- Part-time
We currently have an exciting Part-Time opportunity for a Medical Office Assistant/Receptionist to provide support to our Urgent Primary Care Network located in beautiful Burnaby, B.C
Added 35 mins ago
Lead Customer Service Representative
Circle K
Moncton, NB
You will assist the store manager and the assistant manager with administrative tasks. You will greet customers, run the cash register, make purchase suggestions and sometimes work with our…
Added 49 mins ago
CA
Assistant Resident Manager (Part-Time)
Centurion Asset Management Inc.
Huntsville, ON
- Part-time
Reporting to the Senior Property Manager, the Assistant Resident Manager is responsible for the professional management, administration and leasing of a Centurion apartment community.
Added 49 mins ago
CM
#165 Human Resources Assistant
Canadian Mental Health Association, Niagara Branch
St. Catharines, ON
- Full-time
The Human Resources Assistant plays a key part in supporting both administrative functions and Human Resources initiatives, helping to shape our agency's culture and success. As a vital…
Added 49 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Kingston, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 49 mins ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Richmond Hill, ON
- Full-time
A Pharmacy Assistant (PA) plays a critical role in CPS operations by supporting efficient prescription processing, maintaining workflow continuity, and enabling Registered Pharmacy…
Added 49 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Chatham-Kent, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 49 mins ago
PA
Automotive Sales Representative
Pfaff Automotive Partners Inc.
Thornhill, ON
- Full-time
Review vehicle features, technology, warranties, and maintenance requirements with customers.
Added 49 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Windsor, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
QM
Contrôleur adjoint / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
- $80,000 to $90,000 CAD / year
- Full-time
We are seeking an Assistant Controller to support the accounting and financial reporting functions, with a strong focus on month-end closing, general ledger maintenance, reconciliations,…
Added 1 hour ago
MM
Executive Assistant
Monday Management
Burlington, ON
- Full-time
Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.

ITK

Office Administrator

Ottawa, ON, K1P 5E7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE REGISTERED UNDER AN INUIT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE INUIT APPLICANTS TO SELF-IDENTIFY. WE RESERVE THE RIGHT TO ENSURE AUTHENTICITY OF INUIT OR OTHER INDIGENOUS IDENTITY CLAIMS.

Closing Date: November 30, 2026

Office Administrator - Existing position

Band: 1 - $46,272 - $57,840 **Compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise**

This role, as with all positions at ITK is 100% in-office, requires being in the office full-time at 75 Albert Street, Ottawa, ON.

We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to formal education and work experience.

JOB SUMMARY

Under the direction of the Manager, Finance & Administration, the Office Administrator is responsible for administering and managing all reception duties, as well as planning and overseeing all administrative support and office services for ITK. This includes organizing and communicating office activities, reception duties, supplies and stationery. This individual is also responsible for providing administrative support to the management team. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the Finance and Travel Coordinator.

KEY ACCOUNTABILITIES

ADMINISTRATIVE

Assist the department Directors as needed in the coordination of their administrative requirements i.e. meeting logistics, meeting preparation, general administrative tasks etc.
Administer and manage all reception duties.
Monitor and track all office inventory i.e. computer, office equipment and furniture.
Provide administrative support to Human Resources as required. Primarily, this will include recruitment support and new employee set-up
Manage all meeting areas of ITK.
Ensure the daily kitchen clean-up is being done and coordinate monthly clean-ups and maintenance
Perform other administrative tasks as requested by the Director
Act as the primary liaison for all facility related activities i.e. coordinate with the Landlord and other third-party suppliers to ensure all ITK needs are met.

FINANCIAL

Act as back up to the Administrative and Travel Coordinator during peak travel times i.e. travel booking and scheduling and receiving invoices for completed travel and accommodations;
Assist the Administrative and Travel Coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the Director, Finance & Administration.
Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors.

HUMAN RESOURCES:

Provide administrative support to Human Resources i.e. scheduling, filing,
Assist with other Human Resources administrative tasks as required.

AUTHORITY:

This position holds no financial authority.

REPRESENTATION AND RELATIONSHIPS:

Must have strong interpersonal skills;
Must be able to work as part of a team with staff and members of Inuit organizations; and
Sensitive to local, political and cultural issues.

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

Strong organization and analytical skills;
Ability to exercise sound judgment and prioritize work load with minimal supervision.
Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Effective oral and written communication skills;
Basic bookkeeping procedures;
Ability to work both independently and co-operatively with a variety of individuals and groups;
Able to maintain filing systems, databases, and basic diary/minutes management.
Strong data entry and record keeping skills with the ability to pay attention to detail;
Computer skills in Microsoft Office (Word, Excel, Access and Outlook), trouble shooting and Internet
Excellent problem-solving skills.
Superior telephone manners and strong interpersonal skills.
Good business awareness.
Strong written and verbal skills to communicate with all levels of the organization.
Strong customer service orientation.

EXPERIENCE

Minimum of two years’ in a similar position i.e. receptionist, office coordinator or administrative assistant;
Ability to speak Inuktitut/Inuinnaqtun and English is essential
Experience in office administration and reception

EDUCATION

Post-secondary certificate, diploma or degree in a related field of study i.e. business administration, or:
Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

Work is of moderate complexity;
Regular direction and supervision provided;
Decisions are made within specific guidelines established by the director;
Consequences of error are moderately low;
Frequent short notice requests may become stressful;
Occasional overtime may be required.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

100% employer-paid group insurance upon hire
Employer RRSP contributions
Annual training allowance
Excellent health and wellness allowance
Relocation allowance
Vacation – starting at 3 weeks/year
Paid Christmas break (usually between Xmas and New Year)
Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are registered under an Inuit Land Claims Agreement will be given priority hiring. We encourage Inuit applicants to self-identify. We reserve the right to ensure authenticity of Inuit or other Indigenous identity claims.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages reception duties, office services, and administrative support for the management team. They also assist with financial tasks, inventory tracking, and human resources coordination.

Requirements

Candidates must have at least two years of experience in a similar administrative role and possess strong organizational and communication skills. A post-secondary certificate, diploma, or degree in a related field is required.

Skills

Office administration
Reception duties
Meeting coordination
Inventory management
Bookkeeping
Data entry
Record keeping
Microsoft Office
Problem-solving
Interpersonal skills
Customer service
Communication
Scheduling
Invoicing
Travel coordination

Benefits

Group insurance
Employer RRSP contributions
Annual training allowance
Health and wellness allowance
Relocation allowance
Paid vacation
Paid Christmas break

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Finance
Human Resources
Inventory Management
Bookkeeping
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Data Entry
Invoicing
Travel Coordination
Facility Management
Inuit Land Claims Agreement
Customer Service
Record Keeping
Meeting Logistics

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