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Added 10 mins ago
NC
Infrastructure Analyst
NAV CANADA
Ottawa, ON
- Full-time
Knowledge of cybersecurity considerations in infrastructure technologies, systems, and services.
Added 10 mins ago
Health Safety and Wellness Manager
Conestoga Meats
Breslau, ON
Oversee contractor safety requirements and performance for construction, maintenance and other contracted services.
Added 10 mins ago
WA
Bilingual Sales & Reception Coordinator
WSA Americas
Ottawa, ON
- Full-time
We are seeking a Sales & Reception Coordinator (called "Client Care Coordinator" internally) to join our Client Care team! In this role, you will be responsible for administrative duties…
Added 10 mins ago
CC
Project Coordinator
CGI Constructors
Victoria, BC
- Full-time
We currently have an opportunity open for a Project Coordinator in our Victoria office.
Added 10 mins ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Surrey, BC
- Temporary
To learn more about our MHSU programs and services, read employee insights, and current job vacancies, please visit this site: Fraser Health MHSU
Added 11 mins ago
TU
Director, Hospitality Services (Hospitality Services)
Trent University
Peterborough, ON
- $128,095 to $142,327 CAD / year
- Full-time
…self-operated dining, retail, catering, beverage and licensed services across the University’s campuses and…
Added 11 mins ago
VC
Operations Coordinator
Valard Construction
Calgary, AB
- Full-time
Our Transmission team is currently seeking a motivated Operations Coordinator, based in our Calgary, AB office.
Added 11 mins ago
YR
Secondary Long Term Occasional (LTO) 17 % Grade 9 (FSF1D1) French Core
York Region District School Board
Richmond Hill, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 11 mins ago
GW
Bilingual Billing Coordinator
Gowling WLG
Ottawa, ON
- $49,000 to $74,100 CAD / year
- Full-time
Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG.
Added 11 mins ago
YR
Secondary Long Term Occasional (LTO) 100 % 2 Sections of Grade 12 Biology(SBI4U1) and 1 Section Grade 11 Biology (SBI3U1)
York Region District School Board
Vaughan, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 11 mins ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 2
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 11 mins ago
K
Facilities Coordinator
Keilhauer
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $75,000 CAD / year
- Contract
FACILITIES & MAINTENANCE COORDINATOR (Maternity/Parental Leave Contract)
Added 11 mins ago
BS
Bilingual Customer Operations Coordinator
Bilingual Source
Vaughan, ON
- $50,000 to $60,000 CAD / year
- Full-time
…until an issue is fully resolved? Our client in the logistics services sector is looking for a Bilingual Customer Operations Coordinator who can support customers and external partners in…
Added 11 mins ago
SE
Aftermarket Parts Coordinator
Sherwood Electromotion Inc.
Concord, ON
- Full-time
The Parts Coordinator follows a structured workflow to manage customer inquiries, quotes, and orders effectively. This process includes steps such as receiving RFQs, processing quotes,…
Added 25 mins ago
BU
Senior Lab Demonstrator, Computer Science
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Added 25 mins ago
MA
Customer / Guest Service Agent
Maintair Aviation
Windsor, ON
- Part-time
MAINTAIR AVIATION SERVICES has a 35+ year history of providing safe, best in class aviation ground handling services. With a current team of 200, working across 5 airports in Eastern…
Added 40 mins ago
UO
Co-op Coordinator
University of Guelph-Humber
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- Full-time
Role Description The Co-op Coordinator is a full-time, on-site role located in the Greater Kitchener-Cambridge-Waterloo Metropolitan Area. This position is responsible for coordinating…
Added 40 mins ago
EI
Environmental Professional / Project Coordinator
Ecoventure Inc
AB · Edmonton, AB
- Full-time
…delivered practical, high-quality environmental consulting services to clients across the oil and gas, industrial, commercial, development, and government sectors throughout…
Added 40 mins ago
IG
Night Shift Transportation Coordinator
Insight Global
East Gwillimbury, ON
- Contract
…reporting. Must Haves 2–4+ years as a BI Analyst Financial services or banking experience Strong Power BI skills Experience creating PowerPoint presentations Strong with numbers, with…
Added 40 mins ago
SR
Scheduling Coordinator
Staff Relief Healthcare Services Inc.
Toronto, ON · North York, ON
- Full-time
Performs word processing, orders supplies, photocopies, shreds, provides reception/telephone services, files.
Added 40 mins ago
TT
Retail Store Coordinator Full Time Winners - Brentwood Commons
The TJX Companies, Inc.
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- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 40 mins ago
PC
Project Coordinator, Renewables
PRI Consultants
Calgary, AB
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 40 mins ago
PC
Project Coordinator, Renewables
PRI Consultants
Toronto, ON
- Full-time
We are hiring a Project Coordinator to be the person who keeps all of that running. You will be the day-to-day contact for clients on active projects, the one who gets vendor quotes and…
Added 40 mins ago
TI
Resource Coordinator
Tacten Industrial Inc
Fort McMurray, AB
- Full-time
Tacten is actively seeking a full-time Resource Coordinator to support projects within the Fort McMurray, AB region.
Added 40 mins ago
Client Service Coordinator On Call
Bayshore
Chatham-Kent, ON
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its…

ITK

Office Administrator

Ottawa, ON, K1P 5E7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 30, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.

Iqqanaijaaqtaarasuaqtut ilagijauqataullutik Inuit Nunanganni Nunalirinirnmut Angirutiusimajunut sivulliqpautauniaqtut iqqanaijaaqtaartitaujunnaqtunut. Ikajuqturpatsi iqqanaijaaqtaarasuaqataujusi nalunaiqsiqullusi ilagijauqataunitsinnik.

APPLICANTS WHO ARE REGISTERED UNDER AN INUIT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE INUIT APPLICANTS TO SELF-IDENTIFY. WE RESERVE THE RIGHT TO ENSURE AUTHENTICITY OF INUIT OR OTHER INDIGENOUS IDENTITY CLAIMS.

Closing Date: November 30, 2026

Office Administrator - Existing position

Band: 1 - $46,272 - $57,840 **Compensation is aligned with internal equity and market benchmarks. In limited circumstances, offers above the posted range may be considered for candidates with exceptional qualifications or highly specialized expertise**

This role, as with all positions at ITK is 100% in-office, requires being in the office full-time at 75 Albert Street, Ottawa, ON.

We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to formal education and work experience.

JOB SUMMARY

Under the direction of the Manager, Finance & Administration, the Office Administrator is responsible for administering and managing all reception duties, as well as planning and overseeing all administrative support and office services for ITK. This includes organizing and communicating office activities, reception duties, supplies and stationery. This individual is also responsible for providing administrative support to the management team. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.

The incumbent will also assist with other departmental administrative and/or financial duties as directed and act as a back up to the Finance and Travel Coordinator.

KEY ACCOUNTABILITIES

ADMINISTRATIVE

Assist the department Directors as needed in the coordination of their administrative requirements i.e. meeting logistics, meeting preparation, general administrative tasks etc.
Administer and manage all reception duties.
Monitor and track all office inventory i.e. computer, office equipment and furniture.
Provide administrative support to Human Resources as required. Primarily, this will include recruitment support and new employee set-up
Manage all meeting areas of ITK.
Ensure the daily kitchen clean-up is being done and coordinate monthly clean-ups and maintenance
Perform other administrative tasks as requested by the Director
Act as the primary liaison for all facility related activities i.e. coordinate with the Landlord and other third-party suppliers to ensure all ITK needs are met.

FINANCIAL

Act as back up to the Administrative and Travel Coordinator during peak travel times i.e. travel booking and scheduling and receiving invoices for completed travel and accommodations;
Assist the Administrative and Travel Coordinator with reconciliation of invoices, travel claims, credit card statements and/or other financial tasks as required by the Director, Finance & Administration.
Assist Accounts Payable with invoice entry, credit card reconciliation, and point of contact for vendors.

HUMAN RESOURCES:

Provide administrative support to Human Resources i.e. scheduling, filing,
Assist with other Human Resources administrative tasks as required.

AUTHORITY:

This position holds no financial authority.

REPRESENTATION AND RELATIONSHIPS:

Must have strong interpersonal skills;
Must be able to work as part of a team with staff and members of Inuit organizations; and
Sensitive to local, political and cultural issues.

Performs other duties as assigned.

QUALIFICATIONS

KNOWLEDGE AND SKILLS

Strong organization and analytical skills;
Ability to exercise sound judgment and prioritize work load with minimal supervision.
Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset);
Effective oral and written communication skills;
Basic bookkeeping procedures;
Ability to work both independently and co-operatively with a variety of individuals and groups;
Able to maintain filing systems, databases, and basic diary/minutes management.
Strong data entry and record keeping skills with the ability to pay attention to detail;
Computer skills in Microsoft Office (Word, Excel, Access and Outlook), trouble shooting and Internet
Excellent problem-solving skills.
Superior telephone manners and strong interpersonal skills.
Good business awareness.
Strong written and verbal skills to communicate with all levels of the organization.
Strong customer service orientation.

EXPERIENCE

Minimum of two years’ in a similar position i.e. receptionist, office coordinator or administrative assistant;
Ability to speak Inuktitut/Inuinnaqtun and English is essential
Experience in office administration and reception

EDUCATION

Post-secondary certificate, diploma or degree in a related field of study i.e. business administration, or:
Any combination of education and experience providing the required skill and knowledge for successful performance is evident.

OTHER INFORMATION

Work is of moderate complexity;
Regular direction and supervision provided;
Decisions are made within specific guidelines established by the director;
Consequences of error are moderately low;
Frequent short notice requests may become stressful;
Occasional overtime may be required.

BENEFITS

Conditional to ITK’s Human Resources Policies, you may be eligible for:

100% employer-paid group insurance upon hire
Employer RRSP contributions
Annual training allowance
Excellent health and wellness allowance
Relocation allowance
Vacation – starting at 3 weeks/year
Paid Christmas break (usually between Xmas and New Year)
Candidates with exceptional skills or experience may be considered for compensation above the posted range.

*Applicants who are registered under an Inuit Land Claims Agreement will be given priority hiring. We encourage Inuit applicants to self-identify. We reserve the right to ensure authenticity of Inuit or other Indigenous identity claims.

We would like to thank all applicants in advance for their interest in ITK however, only those selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Office Administrator manages reception duties, office services, and administrative support for the management team. They also assist with financial tasks, inventory tracking, and human resources coordination.

Requirements

Candidates must have at least two years of experience in a similar administrative role and possess strong organizational and communication skills. A post-secondary certificate, diploma, or degree in a related field is required.

Skills

Office administration
Reception duties
Meeting coordination
Inventory management
Bookkeeping
Data entry
Record keeping
Microsoft Office
Problem-solving
Interpersonal skills
Customer service
Communication
Scheduling
Invoicing
Travel coordination

Benefits

Group insurance
Employer RRSP contributions
Annual training allowance
Health and wellness allowance
Relocation allowance
Paid vacation
Paid Christmas break

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Administrative Support
Finance
Human Resources
Inventory Management
Bookkeeping
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft Outlook
Data Entry
Invoicing
Travel Coordination
Facility Management
Inuit Land Claims Agreement
Customer Service
Record Keeping
Meeting Logistics

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