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Added 2 mins ago
H
Process Innovation Manager
Hexagon
Calgary, AB
- Full-time
Design, document, and implement scalable end-to-end business processes.
Added 2 mins ago
S
Junior Project Manager - Engineering & Construction
SECURE
Calgary, AB
- Other
The ability to learn and use project management, document control, financial and reporting systems.
Added 2 mins ago
T&
Document Controller
Turner & Townsend
Toronto, ON
- Full-time
Maintains accurate records and ensures the consistent application of document control processes across the program.
Added 2 mins ago
SI
Senior Pega Enterprise Architect – Wealth Management
Spruce InfoTech Inc.
Toronto, ON
- Contract
…Wealth Management workflows with client/account platforms, CRM, document-management, compliance, transaction, and other enterprise…
Added 2 mins ago
SD
Pharmacovigilance Specialist
Shoppers Drug Mart
Mississauga, ON
- Full-time
Document new cases and follow-up information into the safety database and the Client Relationship Management Software (CRM)
Added 2 mins ago
SD
Pharmacovigilance Specialist
Shoppers Drug Mart
Mississauga, ON
- Full-time
Document new cases and follow-up information into the safety database and the Client Relationship Management Software (CRM)
Added 2 mins ago
B
Senior Financial Analyst, Marketing
BRP
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Perform and document SOX internal controls as needed, ensuring the reliability of financial information and compliance with IFRS and company policies.
Added 2 mins ago
UL
eDiscovery Case Manager
Urban Legal Recruitment Inc.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Participate in quality-control processes to maintain the integrity and accuracy of document productions.
Added 2 mins ago
S
Senior Internal Auditor - Accounting and Operations
Solmax
Longueuil, QC
- Full-time
As a Senior Internal Auditor, you will directly contribute to strengthening governance, internal control and risk
Added 2 mins ago
AC
Quality Control Analyst
Aurora Cannabis Inc.
Bradford, ON
- Full-time
Aurora Cannabis Inc. is currently looking for a Quality Control Analyst to join our team. The successful candidate will be required to have some flexibility in their schedule to meet the…
Added 2 mins ago
B
Data Platform Engineer
BRP
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Reduce operational overhead of the platform via automated workflows, CI/CD, and sound source control practices.
Added 2 mins ago
R
Senior Security Analyst
Rates.ca
Toronto, ON
- Full-time
…for someone who wants to operate controls rather than only document them. You will work directly with the Senior Manager, Security Engineering on a programme that is already defined and…
Added 17 mins ago
WI
HSE Site Representative
WSP in Canada
YT · Yukon Territory, Canada
- Full-time
Assess and control field risks through workplace observations and inspections, JSA preparation and review, Field Level Risk Assessment (FLRA) reviews, and corrective actions.
Added 17 mins ago
KI
Senior Planner/Scheduler, Infrastructure
KAPP Infrastructure Inc.
Vaughan, ON
- $75,000 to $105,000 CAD / year
- Full-time
Provide mentorship and guidance to team members performing document control and recordkeeping functions
Added 17 mins ago
MG
Guest Attendant/UCP (Nights)
Mistral Group of Companies
ON · Brighton, Ontario
- Full-time
Complete daily tidy of resident’s suites which includes (but is not limited to); bedmaking, garbage collection, removal of soiled dishes, infection control practices, etc.
Added 17 mins ago
RS
Field Coordinator (Scotia Place Arena)
RWC Systems
Calgary, AB
- Full-time
Review project schedules and document changes to keep the project team informed.
Added 17 mins ago
D
CNC Machinist
Dynacast
Peterborough, ON
- $34.63 to $45.16 CAD / hour
- Full-time
The CNC Machinist will efficiently and effectively program and operate a Computer Numeric Control (CNC) Jig Grinder, or combination CNC Mill, or CNC Lathe to machine tooling and machine…
Added 17 mins ago
JI
Receiver/Shipper Associate
J.D. Irving, Limited
Fredericton, NB
- Full-time
Completing all receiving/shipping/picking/packing/inventory checks as required for quality control
Added 17 mins ago
C
Senior Customer Engineer, Digital Native - Vancouver BC
Cloudflare
BC · British Columbia, Canada
- Full-time
…expansion. Provide thought partnership on architecture, AI control layers, security posture, and deployment confidence. Identify potential deployment risks or integration bottlenecks early,…
Added 17 mins ago
O
Lead, Investment Compensation & Taxation
Onex
Toronto, ON
- Full-time
Document end-to-end processes and control frameworks.
Added 17 mins ago
AY
Analyste à la conformité / Compliance Analyst
Avison Young | Canada
Montreal, QC
- Full-time
Added 17 mins ago
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Montréal [Hybrid] - PL/SQL Developer
QUANTEAM - North America (RAINBOW PARTNERS Group)
Montreal, QC
- Full-time
Document code, stored procedures, and design artefacts to ensure maintainability and knowledge transfer
Added 17 mins ago
O
Security Guard
OPENLANE
Richmond, BC
- Full-time
…is looking for a Security Guard with experience in inventory control and customer service. The ideal candidate will have prior experience working in a security…
Added 32 mins ago
SN
193-26-3 Land Based Helper
Six Nations
Ohsweken, ON
- Full-time
Added 32 mins ago
HP
321-26 RPN, Inpatient Unit & Emergency Department, Regular Part-Time, St Marys, Seaforth & Clinton
Huron Perth Healthcare Alliance
Clinton, ON · Seaforth, ON · St. Marys, ON
- Part-time
Demonstrates knowledge and application of Infection Control policies, procedures and precautions

J.D. Irving, Limited

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

The Associate Project Specialist supports the Ship Repair Program by coordinating project documentation, maintaining logs, and managing information systems. They also facilitate communication between stakeholders and identify opportunities to improve project management processes.

Requirements

Candidates must have a high school diploma or equivalent and 0-2 years of relevant work experience. Proficiency in Microsoft Office and project management tools is required, along with the ability to obtain Canadian security clearances.

Skills

Project coordination
Report generation
Information management
SharePoint
Azure DevOps
Microsoft Office Suite
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Document control
Stakeholder management
Process improvement
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Project Specialist
Project Coordination
SharePoint
Azure DevOps
Microsoft Office
Microsoft Project
Data tracking
Process improvement
Stakeholder engagement
Documentation
Administrative support
Security clearance
ITAR
Defence procurement
Operational support
Information management
Reporting
Continuous improvement

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