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Added 2 mins ago
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Senior On-Site Service Specialist
Ricoh
Toronto, ON
- Full-time
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We…
Added 2 mins ago
BS
Bilingual Customer Success Rep
Bilingual Source
Markham, ON
- $45,000 to $58,000 CAD / year
- Full-time
Bilingual Customer Success Specialist (French and English) - 100% Onsite
Added 17 mins ago
HT
Intellectual Property Specialist
Huawei Technologies Canada Co., Ltd.
Ottawa, ON
- Contract
Huawei Canada has an immediate contract opening for an Intellectual Property Specialist.
Added 1 hour ago
Senior Business Analyst
Halton Region
Oakville, ON
Act as a lead integrator, facilitator and technical specialist providing analytical capabilities to complex technology projects and initiatives.
Added 1 hour ago
Business System Support Specialist
Demant Group
Toronto, ON
Reporting to the Information Technology Director, the Business Systems Support Specialist plays a key role in enhancing and streamlining administrative processes for clinic users through…
Added 1 hour ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 1 hour ago
AW
Privacy Operations Specialist
Aviso Wealth
Remote, Canada
- $100,000 to $110,000 CAD / year
- Full-time
- Remote
Added 1 hour ago
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IT Specialist - Specialiste de la conformite produit et solutions numeriques / Digital Product Compliance Specialist
RTX
Longueuil, QC
- Full-time
…internationales. Vous travaillerez à l’intersection des technologies de l’information, de la gestion des données produits et de la conformité réglementaire, afin d’améliorer la visibilité…
Added 1 hour ago
MD
Security Technology Specialist - ITS3
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: Information Technology Specialist 3
Added 1 hour ago
MD
Security Operational Analyst - ITS4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: Information Technology Specialist 4
Added 1 hour ago
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Senior Privacy Specialist
Robertson & Company Ltd.
Toronto, ON
- Contract
Knowledge of technology architecture and infrastructure, digital health solutions, enterprise IT, information security, and cyber security.
Added 1 hour ago
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RQ11255 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Systems Testing/QA Specialist with extensive experience in software quality assurance, commercial off-the-shelf (COTS) application testing, functional and…
Added 1 hour ago
SM
RQ11574 – Information Management Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Senior Information Management Specialist with extensive experience in information management, enterprise information governance, metadata governance, information lifecycle…
Added 1 hour ago
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Privacy Operations Specialist
Aviso
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Added 1 hour ago
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Account Executive
Curiocity Media Group
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
Comfort learning and using AI, research and sales technology; ability to verify information, exercise judgment and improve a repeatable sales process.
Added 1 hour ago
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Public relations specialist
Avahi Canada Inc
Brampton, ON
- From $75,000 CAD / year
- Full-time
- Hybrid
Added 1 hour ago
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Insurance Sales Specialist
Robert Half
Toronto, ON
- $75,000 to $82,000 CAD / year
- Full-time
Experience conducting educational presentations, workshops, information sessions, or client-facing training is highly desirable.
Added 1 hour ago
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Project Manager, Parks Delivery
City of Vaughan
Vaughan, ON
- $126,650 to $148,162 CAD / year
- Contract
Added 1 hour ago
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Quality Control Specialist / Spécialiste Contrôle
Actalent
MB · Saint-Laurent, MB
- $30 to $45 CAD / hour
- Contract
Added 2 hours ago
Specialist Solutions
Independent Electricity System Operator
Canada
Business Unit: Information and Technology Services
Added 2 hours ago
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Junior Credit Collections/AR Specialist
isgSearch
Woodbridge, ON
- $60,000 to $65,000 CAD / year
- Full-time
Junior Accounts Receivable & Collections Specialist
Added 3 hours ago
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Soutien en service - Ingénieur de conception / In-Service Support - Design Engineer
Capgemini Engineering
Montreal, QC
- Full-time
…autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&D and engineering services across all industries. Join us…
Added 3 hours ago
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Soutien en service - Ingénieur de conception / In-Service Support - Design Engineer
Capgemini Engineering
Montreal, QC
- Full-time
…autonomous cars to life-saving robots, our digital and software technology experts think outside the box as they provide unique R&D and engineering services across all industries. Join us…
Added 3 hours ago
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Provincial Overdose Mobile Response Team, Crisis Intervention Specialist, HEMBC
Provincial Health Services Authority
Vancouver, BC
- Full-time
…communication skills, including the ability to present complex information to a variety of audiences and collaborate with multi-disciplinary teams. Superior decision making, analytical, and…
Added 3 hours ago
GD
Computer Modeling & Simulation Staff Specialist/Engineer
General Dynamics Land Systems–Canada
London, ON
- Full-time
Computer Modeling & Simulation Staff Specialist/Engineer P55

J.D. Irving, Limited

Associate Project Specialist

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: 0-2 years of relevant work experience.
Posting language: English
Posted: Oct 28, 2026

Original job description

The Associate Project Specialist supports the successful delivery of Ship Repair Program initiatives by providing project and program coordination support to the team. In this role, you will create and maintain project reports and logs, manage requests, coordinate and distribute customer correspondence, and support day-to-day program execution. Working closely with internal and external stakeholders, including representatives from Canada, you will help ensure projects remain organized, on track, and aligned with program objectives. The successful candidate will also identify opportunities to improve project management processes and practices, contributing to greater efficiency, collaboration, and overall program success.

Responsibilities

Serve as the process super-user for Ship Repair programs by maintaining and improving processes, supporting the creation of project and program reports, managing organizational charts, and driving continuous improvement initiatives.
Maintain and administer information management systems and project tools, including SharePoint and Azure DevOps, while collecting, tracking, and reporting data to support operational and project requirements.
Coordinate and deliver project documentation, process access and system requests, and manage incoming and outgoing correspondence to ensure timely and effective communication across stakeholders.
Provide administrative and project support through meeting coordination, document and presentation development, minute-taking, and collaboration with Administrative Assistants and project teams to support successful program execution.

Qualifications

High school diploma, certification or diploma required.
0-2 years of relevant work experience.
Proficient to expert knowledge in Microsoft Office Suite (including SharePoint, Visio, Excel, PowerPoint, Word, and Outlook).
Microsoft Project, or similar project planning/management tool experience.
Comfortable with learning new technology/tools required to support the Program/Project.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

The Associate Project Specialist supports the Ship Repair Program by coordinating project documentation, maintaining logs, and managing information systems. They also facilitate communication between stakeholders and identify opportunities to improve project management processes.

Requirements

Candidates must have a high school diploma or equivalent and 0-2 years of relevant work experience. Proficiency in Microsoft Office and project management tools is required, along with the ability to obtain Canadian security clearances.

Skills

Project coordination
Report generation
Information management
SharePoint
Azure DevOps
Microsoft Office Suite
Visio
Excel
PowerPoint
Word
Outlook
Microsoft Project
Document control
Stakeholder management
Process improvement
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Ship Repair
Project Specialist
Project Coordination
SharePoint
Azure DevOps
Microsoft Office
Microsoft Project
Data tracking
Process improvement
Stakeholder engagement
Documentation
Administrative support
Security clearance
ITAR
Defence procurement
Operational support
Information management
Reporting
Continuous improvement

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