Associate Specialist, Planning Governance

The Associate Specialist, Planning Governance plays a key role in supporting the effectiveness and continuous improvement of the Planning Governance Framework by administering governance standards, tools, and processes that promote consistent, compliant, and efficient delivery across the function. Working closely with stakeholders, this role supports quality management, risk management, and continuous improvement initiatives while helping to identify business needs, implement process enhancements, and drive governance-related change. Through collaboration, analysis, coaching, and clear communication of policies and best practices, the Associate Specialist helps strengthen standardized ways of working and contributes to the successful execution of strategic and operational improvement initiatives.

Responsibilities

• Analyze processes and performance data to identify opportunities to improve and streamline the way we work. 
• Manage and execute strategic and governance initiatives that support function and business improvements, including: 
  • Researching and benchmarking best practices
  • Implementing process improvements
  • Supporting complex strategic initiatives with appropriate logistics and documentation
  • Developing and maintaining governance documentation
  • Facilitating stakeholder engagement activities
  • Supporting change implementation and adoption 
• Administer and maintain governance tools, processes, standards, and resources that support consistent project delivery, quality management, and compliance with the ISI Quality Management System (QMS). 
• Monitor and report on the function’s performance, including progress tracking, documentation compliance, key performance indicators, and action item follow-up.

Qualifications

• Post-secondary degree or diploma in Engineering, Business or similar or equivalent experience in Shipbuilding, Manufacturing, Construction, or related field.
• 0-5 years of demonstrated experience in governance, quality, and/or project management, preferably in an industrial and manufacturing industry.
• ISO 9001 auditor certification or willingness to obtain.
• Project management training or willingness to obtain.
• Experience in quality, process, and change management.
• Strong analytical, problem-solving, and technical aptitude.
• Continuous improvement mindset with a high degree of curiosity.
• Excellent organization, communication, and stakeholder engagement skills.
• Collaborative and empathetic approach with the ability to influence and build strong relationships.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.