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Added 14 mins ago
J
Consultant Chef Trainer
JobsMedia.io
Maria, QC
- Contract
Provide the administrative documentation required for the mandate (e.g., invoices, evaluation questionnaires).
Added 14 mins ago
GR
Executive Assistant to CEO
Goldbeck Recruiting
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
Support acquisitions through research, due diligence, and administrative coordination.
Added 14 mins ago
QH
Patient Services Manager
Quinte Health
Belleville, ON
- Full-time
…in concert with the Endoscopy and Oncology Committees, Inter-professional Practice Teams and the Program Administrative and Medical Directors and Medical Program Leads. The Manager provides…
Added 14 mins ago
CI
Case Worker- Immigration Admin Assistant
Canrise Immigration
Surrey, BC
- Full-time
…organization focuses on providing immigration-related advisory and administrative support to individuals and families. Team members work closely with clients navigating complex immigration…
Added 14 mins ago
FT
Employee Relations Specialist
Fountain Tire
Edmonton, AB
- Other
Paid training and educational allowances to support your ongoing professional development
Added 29 mins ago
IH
Recruitment Assistant | Employee Recruitment
Interior Health Authority
BC · British Columbia, Canada
- Full-time
…relationships with candidates and hiring managers, and a positive professional demeanor is essential for representing the…
Added 29 mins ago
IH
Administrative Assistant | P3 Contract Management
Interior Health Authority
Kelowna, BC
- Contract
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions of the P3 Contract Management team located at the Community…
Added 29 mins ago
IH
Administrative Assistant | Business Solutions and Data & Analytics
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant II to provide confidential administrative support functions to the Business Solutions and Data & Analytics team…
Added 29 mins ago
U
Accounts Receivable/Accounts Payable Specialist
UPTIME
Surrey, BC
- Full-time
The ideal candidate is a detail-oriented accounting professional with hands-on experience in Accounts Payable and Accounts Receivable. You are organized, dependable, and comfortable…
Added 29 mins ago
IH
Manager | Information Privacy
Interior Health Authority
Kelowna, BC
- Full-time
…corporate plan through methods such as maintaining and updating professional knowledge, developing plans for professional development, and reviewing progress with the Corporate Director to…
Added 29 mins ago
PI
Immigration Case Processor( Paralegal)
Prosper Immigration Inc.
Calgary, AB
- $20 to $25 CAD / hour
- Full-time
Respond to client inquiries by phone and email in a professional and timely manner.
Added 29 mins ago
Certified Dental Assistant Level II with Mandarin language skills
Passion Dental Group Inc.
Mississauga, ON
…and creating an environment that encourages both personal and professional…
Added 29 mins ago
CO
Lifeguard 2- Part Time Permanent
City of Wetaskiwin
Wetaskiwin, AB
- Part-time
…facility operations through customer service, maintenance, and administrative duties, while maintaining strong knowledge of the Manluk Centre's aquatic programs and…
Added 29 mins ago
SASC Support Worker
AMS of UBC
Vancouver, BC
…the AMS, the Student Society of UBC Vancouver. The SASC is a professional service that has been operating since 2002. SASC has been committed to providing support services to people of all…
Added 44 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Kelowna, BC
- Part-time
Assist in prescription preparation to company's standards and professional services
Added 44 mins ago
Lead Childcare Educator
Active Start Child Care
Calgary, AB
Participating in professional development initiatives.
Added 58 mins ago
HH
Psychiatrist - OSI Clinic
Horizon Health Network
Fredericton, NB
- Full-time
Provided administrative support and office space.
Added 58 mins ago
JR
administrative assistant
Jack R Bowerman CPA Professional Corporation
Ottawa, ON · Nepean, ON
- Full-time
Added 58 mins ago
VA
Veterinary Receptionist, Island Animal Hospital
VCA Animal Hospitals
Nanaimo, BC
- Internship
…exciting opportunity for an organized, motivated, and empathetic professional to step into an important hospital support…
Added 58 mins ago
IP
Licensed Senior Administrative Assistant
iA Private Wealth
White Rock, BC
- Full-time
At least 5 years of administrative experience, ideally in financial services, or a professional office
Added 58 mins ago
KR
Financial Analyst
Kassen Recruitment
Toronto, ON
- Full-time
…is an excellent opportunity for an early-career accounting professional looking to expand beyond traditional audit work and gain broader experience across financial reporting,…
Added 58 mins ago
WC
(CAN) Produce Department Manager
Walmart Canada
Langley (District), BC · Langley, BC
- Full-time
Leads by example by greeting customers in a friendly and professional manner, assisting with product selection, locating merchandise, and promoting products and services to support purchase…
Added 58 mins ago
WC
(CAN) Produce Department Manager
Walmart Canada
Westbank, BC
- Full-time
Leads by example by greeting customers in a friendly and professional manner, assisting with product selection, locating merchandise, and promoting products and services to support purchase…
Added 58 mins ago
CR
Reception - Part-time
COGIR Real Estate
Kitchener, ON
- Part-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.
Added 58 mins ago
CR
Receptionist - Casual
COGIR Real Estate
Vaughan, ON
- Full-time
Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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