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Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 7 hours ago
ZC
Business Administrative & Marketing Assistant
Zirconium Consultancy Services
Guelph, ON
- Full-time
Business Administrative & Marketing Assistant to join our team in Guelph!
Added 9 hours ago
Assistant to Vice President, Supply Chain, Fleet & Aviation
Hydro One Networks Inc
Toronto, ON
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our…
Added 10 hours ago
EA
Senior Manager, Global Travel
Electronic Arts (EA)
Vancouver, BC
- Full-time
Join us at Electronic Arts (EA), where our mission is to inspire the world to play. As Senior Manager, Global Travel, you will guide the strategic direction of our global travel function,…
Added 12 hours ago
OG
Junior Telephone Adjuster
Optimum General Insurance
North Bay, ON
- $50,000 to $57,000 CAD / year
- Full-time
Reporting to the Assistant Vice President,Claims you will play a key role in delivering exceptional customer service by managing claims from initial notification through to resolution. You…
Added 12 hours ago
OG
Claims Examiner
Optimum General Insurance
North Bay, ON
- $60,000 to $65,000 CAD / year
- Full-time
Reporting to the Assistant Vice President,Claims you will be responsible for handling property and casualty claims, from initial investigation through to final resolution. Depending on your…
Added 12 hours ago
TU
Director, Hospitality Services (Hospitality Services)
Trent University
Peterborough, ON
- $128,095 to $142,327 CAD / year
- Full-time
Reporting to the Associate Vice-President, Housing & Hospitality, the Director provides strategic leadership, operational oversight, and integrated management of contracted and…
Added 14 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 14 hours ago
AO
Administrative Assistant, Office of the AVP Research + Dean of Graduate Studies
ASSOCIATION OF INDEPENDENT COLLEGES OF ART AND DESIGN INC
Vancouver, BC
- Full-time
The Administrative Assistant provides front-line and back-end administrative support to the Office of the Associate Vice-President, Research + Dean of Graduate Studies (AVP-R + D-GS) and…
Added 14 hours ago
LB
Senior Underwriter
Laurentian Bank
Ottawa, ON
- Full-time
With input into business model analysis, financial analysis, risk analysis and collateral evaluation. The Senior Underwriter will act as a key resource to the Account Manager and the…
Added 14 hours ago
GL
Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
The Office Coordinator is a dual-purpose role responsible for ensuring operational excellence at the executive level while fueling the company’s growth through full life-cycle recruitment.…
Added 15 hours ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 15 hours ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
This is an exciting opportunity to play a key role in establishing and supporting the office of McMaster's inaugural Vice-President, Communications. Reporting directly to the…
Added 15 hours ago
AT
Administrative Assistant
AY Talent
Dorval, QC
- $70,000 to $90,000 CAD / year
- Full-time
Our client is looking for a strong, highly organized Bilingual Administrative Assistant to join their team in Dorval. This role reports to the President of the company. This is a hands-on…
Added 15 hours ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
The Executive Assistant to the Vice-President (Research and Innovation) provides comprehensive executive-level administrative and operational support to the Vice-President (Research and…
Added 16 hours ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College
Ottawa, ON
- Part-time
The Assistant to the Executive Assistant, Vice President, Finance and Administration provides clerical help for administrative activities of the Office of the Vice President, Finance and…
Added 17 hours ago
GD
Executive Assistant to the President
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
Reporting to the President, the Executive Assistant provides high-level, confidential administrative support and acts as the key link between the President, the executive team, and external…
Added 18 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Toronto, ON
- $24 CAD / hour
- Contract
Reports To: Assistant Vice President, Legal Counsel
Added 18 hours ago
LM
Summer Student, Legal & Compliance (Summer Term - May - August 2027)
Liberty Mutual Canada
Remote, Canada
- $24 CAD / hour
- Contract
- Remote
Reports To: Assistant Vice President, Legal Counsel
Added 18 hours ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
Campus Security Services is a department within the Vice President Finance and Operations portfolio that provides security, community safety, personal safety, at-risk prevention services,…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
The Department Secretary provides senior level administrative support to the Ceremonies and Events Office and holds responsibility for its smooth operation. This position acts as a central…
Added 1 day ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 1 day ago
MF
Executive Assistant
McConnell Foundation
Montreal, QC
- Full-time
The Executive Assistant is a trusted partner to the CEO and President’s Office, ensuring the smooth operation of executive priorities, governance activities, and organizational…
Added 2 days ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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