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Added 29 mins ago
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Consultant
NovaSpace
Montreal, QC
- Full-time
…expertise in management and technology consulting, top-tier executive summits, and market intelligence. Trusted by 1,200 clients in over 60 countries, Novaspace has offices strategically…
Added 29 mins ago
PC
Vice President of Sales
Phoenix Contact Canada
Milton, ON
- Full-time
The Vice President of Sales, Canada is a senior commercial executive and member of the Canadian Executive Team, accountable for developing and executing the Canadian sales strategy to drive…
Added 29 mins ago
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Project Manager
Adecco
AB · Edmonton, AB
- $90 to $110 CAD / hour
- Full-time
Managing all aspects of project delivery, ensuring adherence to scope, schedule, budget, quality, and safety objectives
Added 30 mins ago
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Senior Manager, Lifecycle Management & Reliability
Ciena
Ottawa, ON
- Full-time
…and influence stakeholders across engineering, manufacturing, quality, supply chain, product management, and executive…
Added 30 mins ago
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Architecte PLM Senior / Senior PLM Architect
Airbus
Mirabel, QC · Montreal, QC
- Full-time
Added 30 mins ago
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Bilingual (FR-EN) Manager, Security Platforms and Resilience, Security Operations Centre
Intact FC
Ottawa, ON · Toronto, ON · Laval, QC · Montreal, QC · Saint-Hyacinthe, QC
- Full-time
This role requires the ability to navigate in a complex environment, influence partners at the executive level, and transform security, compliance and business needs into reliable, modern…
Added 30 mins ago
Ecam - Account Executive Oil, Gas & Mining - 75k-90k + com - Calgary or Edmonton
GardaWorld
Calgary, AB · Edmonton, AB
Give a new vision to your career with ECAM | Account Executive Oil, Gas & Mining in Calgary or Edmonton
Added 30 mins ago
Budget Analyst
Government of Alberta
AB
Your work will also contribute to the preparation of budget plans, recommendations, and supporting materials for the Executive Team, Deputy Minister, Minister, Treasury Board and Finance,…
Added 45 mins ago
Partner Operations Program Manager, Associate
Brex
Vancouver, BC
Build reporting that provides clear visibility into partner performance, operational health, volume, quality, incidents, risks, and opportunities.
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Project Delivery Director - Fare Payment Modernization
Masabi
Remote, Canada
- Full-time
- Remote
Reporting to our VP Strategic Programs, you’ll lead the program independently, be part of its executive steering group and represent Masabi in senior conversations. This is an individual…
Added 45 mins ago
Managing Principal – Cybersecurity Strategy & Transformation
Capco
Toronto, ON
…ensuring alignment with client objectives, budgets, timelines, and quality standards. Provide strategic direction while empowering technical specialists and delivery…
Added 1 hour ago
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SENIOR CORPORATE COUNSEL (8+ years’ Securities/Public Company experience)
NagataCONNEX Executive Legal Search
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Wajax relies upon its legal team to deliver prompt, high quality legal guidance and support to business and functional teams. It is now looking to add another lawyer to this important team.…
Added 1 hour ago
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Product Manager French Role
Experis Canada
Gatineau, QC
- Contract
Proven ability to make value-based trade-offs among scope, schedule, capacity, quality, risk, architecture, user experience, and operational readiness.
Added 1 hour ago
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Tool & Die / Production Supervisor, 79047
Truenorth Executive Search, Inc.
Newmarket, ON
- Full-time
…the tool & die and production operations, production floor, quality, and health & safety while maximizing profit and efficiency for the…
Added 1 hour ago
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Banquet Chef - C Hotel
Carmen's Group
Hamilton, ON
- $50,000 to $60,000 CAD / year
- Full-time
Hands on experience working alongside seasoned Executive Chefs
Added 1 hour ago
CG
Line Cook - Carmens Event Centre
Carmen's Group
Hamilton, ON
- Part-time
…coordinate kitchen work across multiple events, and help maintain quality for gatherings ranging from 50 to 1,500 guests. It’s a fast-paced role for someone who enjoys teamwork, attention…
Added 1 hour ago
Coordinator, Facilities Planning Projects / Coordonnateur, Projets de planification installations
MSC Mediterranean Shipping Company SA
Montreal, QC
Anticipate obstacles that may affect cost, schedule, quality or operations.
Added 1 hour ago
CEO/Head Librarian
City of Kenora
Kenora, ON
Kenora provides a high quality of life for residents and unforgettable experiences for visitors by celebrating and embracing the community’s rich heritage, diversity, and natural…
Added 1 hour ago
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President & Chief Executive Officer
Arnprior Regional Health
Arnprior, ON
- Full-time
Reporting to the Board of Directors, the President and Chief Executive Officer will provide strategic and operational leadership to ARH as the organization enters an important next chapter.…
Added 1 hour ago
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Chief Nursing Executive (CNE) & Executive Director
The Royal
Ottawa, ON
- Full-time
The Royal’s Chief Nursing Executive (CNE) & Executive Director is an influential and values-driven senior leader shaping the future of nursing, clinical professional practice, and clinical…
Added 1 hour ago
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Executive Assistant
J.D. Irving, Limited
Dartmouth, NS
- Full-time
Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the…
Added 1 hour ago
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Senior Manager, GTO Strategy & Transformation
Manulife
Toronto, ON
- Full-time
Executive Decision Support & Strategic Communications: Produce competitive benchmarking, landscape analysis, and strategic briefings to support AVP and Director decision-making. Synthesize…
Added 1 hour ago
Director Talent Acquisition
Sonepar
Surrey, BC
…progress, and hiring risks while acting as a trusted advisor on executive and critical…
Added 1 hour ago
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Producer – Assignment (English Services) (On Site)
CBC/Radio-Canada
Iqaluit, NU
- Full-time
Manages the story development process and scheduling (in collaboration with the executive producer) and works with the host to refine focus, angles, and structure.
Added 1 hour ago
LG
Gestionnaire de test / Test Manager
Lionbridge Games
Brossard, QC
- Full-time
As a Test Manager at Lionbridge Games, you’ll be an essential part of our mission to deliver epic gaming experiences. Bring your unique skills to help us keep our games at top-notch quality.

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

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Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

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More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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