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Added 7 mins ago
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Warehouse Associate
Wesco
Colborne, ON
- Full-time
…the globe. We are Wesco! We enable the connected world – you help turn on the…
Added 22 mins ago
WC
Customer Service Rep. (Driver)
Waste Connections of Canada
Calgary, AB
- Full-time
…company serving Calgary, Edmonton and Medicine Hat, and is now part of Waste Connections of Canada. Our reputation has been built on quality customer service, security and reliable document…
Added 22 mins ago
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Seasonal Sales Associate (Polo Park)
Knix
Winnipeg, MB
- $17.9 CAD / hour
- Temporary
Support visual standards, organization, and general operational needs to keep the store customer-ready.
Added 22 mins ago
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Office & Operations Coordinator
InfinitDrones
Woodbridge, ON
- Full-time
…walk-in customers, maintaining office supplies, and supporting general administrative…
Added 37 mins ago
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Service Technician, Proshop (Seasonal, Part-Time)
Sporting Life Group
Oakville, ON
- Part-time
…accessories, we offer the best gear and custom fitting services to help golfers play their best since…
Added 37 mins ago
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Marchandiseur(seuse), rémunéré(e) à l’heure – PHX temps partiel jour
Shoppers Drug Mart
Saint-Eustache, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
SD
Post Office Clerk, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Front Store Supervisor, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Brantford, ON
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Marchandiseur(seuse), rémunéré(e) à l’heure – PHX temps plein Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Saint-Eustache, QC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Marchandiseur(seuse), rémunéré(e) à l’heure – PHX temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Kirkland, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
SD
Cashier, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Richmond Hill, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Post Office Clerk, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Yellowknife, NT
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Cashier, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Kelowna, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Post Office Clerk, Hourly Part Time Day
Shoppers Drug Mart
Yellowknife, NT
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
Shoppers Drug Mart
Terrebonne, QC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Victoria, BC
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Cashier, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Cashier, Hourly Part Time Day
Shoppers Drug Mart
Winkler, MB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Winnipeg, MB
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 37 mins ago
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Cashier, Hourly Full Time Evening
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- Full-time
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Added 37 mins ago
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Stock Unloader Associate
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Oakville, ON
- Part-time
…fast‑paced retail environment. In this role, you play a key part in keeping the store running smoothly by unloading trailers, processing merchandise, and moving pallets to the sales floor,…
Added 37 mins ago
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Cashier Part Time Evening
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Cold Lake, AB
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 37 mins ago
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Cashier Part Time Day
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- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 37 mins ago
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Cashier Part Time Day Greenlight Requisition
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- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 37 mins ago
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Guest Experience Supervisor
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Banff, AB
- Full-time
…professionals a community of people who say ‘yes’ to adventure time and time again. To be a part of the #PursuitLife and live each day with purpose, turning moments into…

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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