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Added 11 mins ago
H
Physical Therapist Degree Senior
HealthCareersInSask.ca
Rosetown, SK
- Part-time
Salary or Pay Band: Pay Band Physical Therapist - Degree Senior $43.402 to $53.195
Added 11 mins ago
R
Industrial and Technological Benefits (ITB) Manager
RTX
Ottawa, ON
- Full-time
…with diverse stakeholders, including Raytheon Canada and RTX Senior Leadership, Government of Canada representatives, and business leaders nationwide. The ITB Manager will play a pivotal…
Added 11 mins ago
EP
Digital Marketing Lead
Earthscape Play
Remote, Canada
- $90,000 to $100,000 CAD / year
- Full-time
- Remote
…pages to turn more visitors into leads, and manage any web developer or hosting…
Added 11 mins ago
AW
Senior DevSecOps Engineer
Aviso Wealth
Remote, Canada
- $120,000 to $135,000 CAD / year
- Full-time
- Remote
We’re looking to fill an opening for a Senior DevSecOps Engineer to join our Technical Solution Partners (TSP) team.
Added 11 mins ago
Senior IT Business Systems Analyst
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
We are hiring a Senior IT Business Systems Analyst. This is a hybrid role located in London, Toronto or Winnipeg.
Added 12 mins ago
CO
2026-81 Emergency Planning Manager (FT, Permanent)
City of Dawson Creek
Dawson Creek, BC
- Full-time
The City of Dawson Creek invites applications for a full-time Emergency Planning Manager. Reporting to the Deputy Fire Chief, the Emergency Planning Manager is responsible for the strategic…
Added 12 mins ago
PT
Talent Acquisition & Development Manager (Confidential)
ProFound Talent Inc.
AB · Edmonton, AB
- Full-time
…up, with strong backing from the SVP, Human Resources and the senior leadership team. In the early months, you will personally lead full-cycle recruitment across a multi-site branch network…
Added 12 mins ago
PE
Junior Air Emissions Engineer
Process Ecology Inc
Calgary, AB
- Full-time
…for air emissions management, including the development of applications for forecasting, optimization and real-time emissions. If this sounds like something you want to be a part of, we…
Added 26 mins ago
MO
Credit Operations Specialist
Meridian OneCap Credit Corp.
Toronto, ON · Etobicoke, ON
- Full-time
Added 26 mins ago
KD
Temporary Personal Plan Facilitator
Karis Disability Services
Waldheim, SK
- Full-time
5 years of experience in developmental services or other similar social services (e.g., children’s or senior’s care)
Added 26 mins ago
DC
Waste Management Engineer-In-Training - Vancouver
Dillon Consulting Limited
Vancouver, BC
- Full-time
Preparation of technical reports, assessments, and memorandums, engineering drawings, specifications, approval and permitting applications and public-facing documents.
Added 26 mins ago
T&
Senior Cost Manager
Turner & Townsend
Toronto, ON
- Full-time
You are an experienced Senior Cost Consultant seeking your next step or are currently working in a similar role within a comparable environment. You’re motivated to join a growing and…
Added 26 mins ago
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Senior Software Engineer (Hybrid / Montreal)
Motion
Montreal, QC
- Full-time
…and APIs), Agent Runtime (the VM layer Runneth runs on, the applications inside it, our harness, and the primitives that the Runneth experience is built on), and Runneth itself (everything…
Added 26 mins ago
CB
Senior Java Developer
Conduent Business Services Canada, Inc.
Canada
- Full-time
- Other
Extensive Hands-on experience in Server-side/Web Services development, enhancing and maintaining enterprise-class applications on the J2EE application development platform.
Added 26 mins ago
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Senior Manager, Regulatory Affairs
AbbVie
Montreal, QC
- Full-time
The Senior Manager, Regulatory Affairs (SrMRA) is responsible for the direction, management and oversight of a team of Regulatory Affairs professionals and their respective activities. The…
Added 27 mins ago
TG
Sales Account Manager
Tri-Mach Group (TMG)
Elmira, ON
- $65,000 to $72,000 CAD / year
- Full-time
Able to create professional presentations/proposals and presenting to senior leaders
Added 27 mins ago
ML
Energy Management Specialist
Maple Leaf Foods Inc
Winnipeg, MB
- Full-time
Prepare and submit applications for incentive programs (Federal and Provincial) to maximize funding for energy-saving initiatives. Typical projects may include system redesigns, machinery…
Added 27 mins ago
ML
Sr Supply Planner
Maple Leaf Foods Inc
Mississauga, ON
- $71,000 to $103,000 CAD / year
- Part-time
As a key contributor within the Supply Planning team, the Senior Supply Planner is responsible for the development of production and inventory plans to meet corporate service level targets…
Added 27 mins ago
BR
Senior Applications Architect
BITS Recruiting
Toronto, ON
- $110 to $120 CAD / hour
- Contract
We are seeking an experienced Senior Applications Architect to lead the design and implementation of enterprise application architecture solutions within a large, complex technology…
Added 27 mins ago
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Senior Architect
Hays
Toronto, ON
- $80 to $90 CAD / hour
- Contract
Architect integrations between AI platforms and enterprise data sources, applications, APIs, databases, and content repositories.
Added 27 mins ago
VS
Senior Siebel Developer
vTech Solution Canada
Toronto, ON
- Contract
a) Required to translate technical systems specifications into working, tested CRM applications. This includes developing detailed programming specifications, writing and/or generating…
Added 27 mins ago
H
Cloud Architect
Hays
Toronto, ON
- Contract
We are seeking a Senior Azure AI Architect to lead the architecture and design of enterprise-scale AI and Generative AI solutions on Microsoft Azure.
Added 27 mins ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Business Analyst to bridge business functions, technology teams, data teams, project management, and senior leadership in defining and delivering technology-enabled…
Added 27 mins ago
WT
Senior Angular Developer
Wissen Technology
Montreal, QC
- Full-time
Understanding of core web application design patterns such as MVC and Single-Page Applications
Added 41 mins ago
Operations Manager, School of Skilled Trades and Apprenticeship
Mohawk College
Hamilton, ON
Reporting to the Senior Manager, Administration, within the School of Skilled Trades and Apprenticeship, the incumbent is responsible for overseeing and managing the administrative and…

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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