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Added 14 mins ago
Project Manager
ERCO Worldwide
Saskatoon, SK
…scale. As one of the largest suppliers of Chlorine Dioxide technology in the world, we are devoted to building genuine customer relationships and delivering innovative, sustainable chemical…
Added 14 mins ago
KS
Procurement & NetSuite Specialist
Kelly Services (Canada), Ltd.
Waterloo, ON
- $65,000 to $70,000 CAD / year
- Full-time
3 to 5 years of purchasing or procurement experience in manufacturing, hardware, technology, or equipment production.
Added 14 mins ago
NM
Reliability Engineering
Natus Medical Incorporated
Oakville, ON
- Full-time
Engineered with input from those who have lived the care experience, our technology simplifies complex processes and improves accuracy and efficiency. There is a role for everyone who wants…
Added 44 mins ago
Director, Design Operations - Global Wealth Management
Scotiabank
Toronto, ON
Partner with Product, Technology, Design Systems, Delivery, Procurement, and other disciplines to remove operational barriers, improve collaboration, and scale consistent design practices…
Added 44 mins ago
U
Proposal Developer – Renewables (CAN)
Ulteig
Canada
- Full-time
Initiate and lead assigned Renewables proposal efforts from intake through final submission, including proposal planning, schedule development, stakeholder coordination, proposal document…
Added 44 mins ago
U
Proposal Engineer – Renewables (CAN)
Ulteig
Canada
- Full-time
Initiate and lead assigned Renewables proposal efforts from intake through final submission, including proposal planning, schedule development, stakeholder coordination, proposal document…
Added 44 mins ago
PC
Manager Retail Technology Projects
Parkland Corporation
Calgary, AB · Mississauga, ON
- Full-time
The position is responsible for leading the planning, governance, and execution of a portfolio of retail technology initiatives supporting Sunoco’s retail operations. This position manages…
Added 58 mins ago
SE
Accounts Payable Administrator I (6-month Contract)
STEP Energy Services
AB · Calgary, AB
- Full-time
Ensure internal controls for all accounts payable processes is adhered to; work with the team lead to implement process improvements.
Added 1 hour ago
Purchasing Coordinator - Bilingual
Superior Plus Propane Talent Acquisition
Calgary, AB · Sainte-Catherine, QC
Technology: Work with state-of-the-art tools and technologies that empower you to excel in your role and stay at the forefront of industry trends.
Added 1 hour ago
D-
Analyste ERP - Logistique (contrat 12+ mois)
DELAN - IT Talent Solutions
Montreal, QC
- Contract
Lead procurement and logistics process analysis workshops
Added 1 hour ago
A
Talent Management Consultant
Accenture
Calgary, AB
- Full-time
Lead engagements with senior level clients to co-create solutions at the intersection of people, organization, business, and technology
Added 1 hour ago
BU
Supervisor, Facilities Services & Trades Safety
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Lead the daily operations of assigned Facilities Management trades employees and coordinate work activities across Mechanical Services, Electrical Services, District Energy, contractors,…
Added 1 hour ago
B
AI Development Manager
Boeing
Richmond, BC · Vancouver, BC · CAN - Richmond, Canada
- Full-time
Boeing Vancouver is seeking a AI Development Manager to join the Boeing Global Services (BGS) - Digital Services Technology organization, reporting to the Senior Manager of AI & Analytics.
Added 1 hour ago
C&
Production Planner
Communications & Power Industries (CPI)
Georgetown, ON
- $66,000 CAD / year
- Full-time
…Supply Chain, Engineering, Program Management, Quality, and…
Added 1 hour ago
S
Systems Analyst III
Seaspan
North Vancouver, BC
- Full-time
…development and support, operations support) with proven ability to lead a technical team through a process and systems…
Added 1 hour ago
EC
Project Engineer
Eastern Construction Company Limited
Toronto, ON · Greater Toronto Area, Canada
- Full-time
At Eastern Construction, our Core Purpose is to enrich the lives of our employees. We lead, manage, and deliver complex construction projects across the Greater Toronto Area, operating…
Added 1 hour ago
CW
Director, Education Technology
CPA Western School of Business
AB · Edmonton, AB
- Full-time
Reporting to the Executive Vice President, Learning & Innovation, the Director, Education Technology provides strategic leadership and operational oversight for CPAWSB's learning…
Added 1 hour ago
Accounts Payable/Receivable
ROSEN-Group
Calgary, AB
…has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of…
Added 1 hour ago
Workplace Services LeadWest/Canada
WPP
Toronto, ON
WPP Stakeholder & Business Partnership: Serve as the primary REWS relationship lead for assigned businesses and senior stakeholders, translating business priorities and employee needs into…
Added 2 hours ago
UC
Databricks Data Platform Engineer
Univedge Consulting LLC
Canada
- Contract
Partner with finance and procurement on DBU commitments, forecasting, and capacity planning
Added 2 hours ago
BC
Lead Electrical Engineer
Bantrel Co.
Edmonton, AB
- Full-time
Bantrel is proud to be a leading provider of Engineering, Procurement, Construction and Construction Management (EPC / EPCM) services in Canada.
Added 2 hours ago
TG
Production Manager
Trench Group GmbH
Pickering, ON
- $115,000 to $150,000 CAD / year
advancing the energy sector through innovative technology and sustainable
Added 2 hours ago
OS
Vice President of Financial Planning Analysis
Oakbridge Search Partners
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Nice to have: experience in project-based environments (construction, technology, implementation, or consulting), procurement and vendor management, or system implementation projects
Added 2 hours ago
K
Print Production Manager
Klick
Toronto, ON
- Full-time
…and communications, market access, real-world evidence, and technology and analytics consulting - powered by 500+ in-house medical experts and award-winning data science and AI…
Added 2 hours ago
UO
Lead Project Manager, Project Management
University of Ottawa
Ottawa, ON
- Full-time
The Lead Project Manager, Project Management is responsible and accountable for the successful delivery of assigned projects within budget, on schedule, and in accordance with the approved…

J.D. Irving, Limited

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 5-8 years of experience in an Executive Assistant or senior administrative support role.
Posting language: English
Posted: Oct 30, 2026

Original job description

Are you a highly organized professional who thrives in a fast-paced environment? We are seeking an experienced Executive Assistant to support the Vice President, Supply Chain & Quality, the Vice President, Planning and the Vice President, Strategic Initiatives by ensuring the smooth coordination of executive priorities, communications, and operations.

You will excel in this role if you are proactive, detail-oriented, and adaptable, with a talent for anticipating needs, building strong relationships, and supporting leaders in achieving their strategic priorities.

Responsibilities

Manage complex calendars, schedules, and meeting coordination for the Vice Presidents.
Act as a key point of contact for internal and external stakeholders.
Monitor and manage communications, correspondence, and meeting materials.
Prepare and edit communications for leadership meetings, Town Halls, and All Hands sessions.
Coordinate travel arrangements and expense tracking.
Collect and organize departmental reports for executive review.
Facilitate contract signing processes and ensure timely execution.
Provide general administrative and operational support to help drive organizational effectiveness.

Qualifications

Post-secondary certificate or diploma in Business Administration or a related field.
5-8 years of experience in an Executive Assistant or senior administrative support role.
Strong proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and Visio.
Excellent organizational, communication, and relationship-building skills.
Ability to manage multiple priorities with accuracy, discretion, and a strong sense of urgency.
Proven ability to work independently and collaboratively in a professional executive office environment.

Due to the nature of work Irving Shipbuilding does, all successful applicants must meet requirements for the Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).

Please note this position requires a full-time, in-office presence.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Shipbuilding is proud to be Canada's National Shipbuilder. Our team is constructing more than 20 modern patrol ships and destroyers for the Royal Canadian Navy and Canadian Coast Guard as part of the largest defence procurement project in Canadian history.

By joining our team of more than 2,400 shipbuilders, you can enjoy a dynamic and exciting career with a company dedicated to your success, development, and safety.

At Irving Shipbuilding, we're making history - why not make it with us? Learn more about careers at Irving Shipbuilding: shipsforcanada.ca/opportunities.

We invite applications from all qualified candidates, including racially visible persons, women in underrepresented roles, persons with disabilities, Indigenous persons, and members of the 2SLGBTQIA+ community, and encourage applicants to self-identify.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, schedules, and communications for multiple Vice Presidents. They will also provide operational support, including travel coordination, report organization, and contract management.

Requirements

Candidates must have a post-secondary certificate or diploma in Business Administration and 5-8 years of experience in a senior administrative role. Proficiency in Microsoft Office and the ability to meet security clearance requirements are mandatory.

Skills

Calendar management
Meeting coordination
Stakeholder management
Communication
Travel arrangements
Expense tracking
Report preparation
Contract management
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio

Benefits

Inclusive workplace
Career growth opportunities
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Supply Chain
Strategic Initiatives
Calendar Management
Stakeholder Relations
Microsoft Office
Outlook
Word
Excel
PowerPoint
SharePoint
Visio
Administrative Support
Contract Management
Travel Coordination
Expense Tracking
Security Clearance
ITAR
Shipbuilding
Defence Procurement

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