Executive assistant jobs in Canada

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 5, 2026

Hiring at a glance

View jobs

Open jobs: 821
Employers: 555

Advertised starting pay

Average starting payCAD / year: $71,134Across 121 listings
Average starting payCAD / hour: $34.46Across 42 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%236 listings
On-site: 70%573 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (15), Government of Alberta (12), WSP in Canada (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 2 days ago
CR
Real Estate Executive Assistant
CoCalibrate Real Estate Solutions
North Vancouver, BC
- Full-time
Added 2 days ago
CK
executive assistant
Comfort Keepers
Surrey, BC
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 2 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 2 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- $29 to $34 CAD / hour
- Contract
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 2 days ago
AC
Executive Assistant
Aston Carter
North Vancouver, BC
- Full-time
This Executive Assistant role supports a global retail capabilities team that brings technology, systems, and processes into retail stores and keeps the department running smoothly day to…
Added 2 days ago
TC
Executive Assistant
The Children's Aid Society of the District of Thunder Bay
Thunder Bay, ON
- $64,507 to $81,622 CAD / year
- Full-time
Reporting to the Executive Director, the incumbent is responsible for assisting in the implementation of the agency’s strategic plan, and providing confidential administrative support to…
Added 2 days ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our…
Added 2 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Added 2 days ago
B
Executive Assistant
Brookfield
Toronto, ON
- Full-time
Added 2 days ago
BA
Executive Assistant
Brookfield Asset Management
Toronto, ON · Brookfield Place
- Full-time
Added 2 days ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Vancouver location. This is a new r
Added 2 days ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $115,000 CAD / year
- Contract
Executive Assistant to the CEO (This is a seven month contract that could be extended)
Added 2 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Added 2 days ago
CU
Executive Assistant to the Chief Corporate Officer
Credit Union Central of Manitoba
Winnipeg, MB
- $62,845.82 to $69,688.2 CAD / year
- Full-time
Reports to: Chief Corporate Officer Dotted-line relationship: Senior Executive Assistant & Governance Administ
Added 2 days ago
ZC
Assistant Corporate Secretary
ZSA Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Our client - an international company with brand-name recognition - is looking for an Assistant Corporate Secretary to join its in-house team at the AVP level. The candidate will have at…
Added 2 days ago
CG
Executive Administrative Assistant
CLV Group
Ottawa, ON
- Full-time
Added 2 days ago
JI
Executive Assistant
J.D. Irving, Limited
Saint John, NB
- Full-time
We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our…
Added 2 days ago
SD
EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S)
School District 60
Fort St. John, BC
- Full-time
…professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of…
Added 3 days ago
BD
Executive Assistant and Office Manager
Bri-mor Developments
Calgary, AB
- Full-time
Added 3 days ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
Added 3 days ago
MU
Executive Assistant to the Vice-President, Communications
McMaster University
Hamilton, ON
- Full-time
Added 3 days ago
MM
Executive Assistant
Monday Management
Burlington, ON
- Full-time
Monday Management is recruiting an Executive Assistant & Office Coordinator for a family-owned business.
Added 3 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 3 days ago
MU
EXECUTIVE ASSISTANT TO VICE-PRESIDENT (RESEARCH AND INNOVATION) (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
The Executive Assistant to the Vice-President (Research and Innovation) provides comprehensive executive-level administrative and operational suppor
Added 3 days ago
AC
Assistant to the Executive Assistant, Vice President, Finance and Administration (1 year)
Algonquin College
Ottawa, ON
- Part-time

J.D. Irving, Limited

Executive Assistant

300 Union Street, Saint John, NB, E2L 4M3, Canada

The salary range for this role is $44,000-$65,000. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements. They also manage financial administration, prepare reports and presentations, and facilitate communication between internal and external stakeholders.

Requirements

Candidates should have 4-5 years of experience in executive-level administrative support and advanced proficiency in Microsoft 365 applications. A post-secondary education in Business Administration or a related discipline is preferred.

Skills

Calendar management
Administrative support
Meeting coordination
Travel arrangements
Expense reporting
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Communication
Time management
Organizational skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Coordination
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Corporate Administration
Stakeholder Management
Project Administration
Data Management
Meeting Logistics
Professional Communication

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