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Added 24 mins ago
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Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.
Added 24 mins ago
Senior Proposal Specialist
EBC Inc.
Mississauga, ON
…erecting these places using the tools at the cutting edge of technology and place the human being at the heart of its concerns by advocating an innovative collaborative…
Added 24 mins ago
SC
Chief Estimator
Sierra Construction Group
Woodstock, ON
- Full-time
…mentoring staff, and collaborating with executives on business development and preconstruction strategies. The Chief Estimator manages the full estimating process from concept through…
Added 39 mins ago
FR
Operational Excellence Manager (Senior)
Foresight Recruitment Group
Toronto, ON
- $130,000 to $160,000 CAD / year
- Full-time
You may already lead regional or portfolio operations. You may also be a senior building operations leader who has delivered broader improvement initiatives and can demonstrate how that…
Added 39 mins ago
LU
Director, Talent , Human Resources & Organizational Development
Laurentian University/Université Laurentienne
Sudbury, ON
- Temporary
…Performance Management System, collaborating with Information Technology (IT) to assess institutional skill requirements, integrate professional development frameworks, and elevate…
Added 39 mins ago
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Senior Strategist, Enterprise
BrainStation
Toronto, ON
- Full-time
This is transformation work, and at this level you will own significant parts of it. You will lead discovery, form the point of view on where a client stands and where they need to be, and…
Added 39 mins ago
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Manager, Enterprise
BrainStation
Toronto, ON
- Full-time
This is transformation work, and you will be accountable for it. You will lead engagements end to end, own the client relationship day to day, set the strategic direction of the work, and…
Added 54 mins ago
Strategic Sourcing - Director, FF&E
Mohawk Medbuy Corporation (MMC)
Burlington, ON · Toronto, ON
…include data analytics, in-hospital logistics, warehousing, technology, procure-to-pay and accounts…
Added 54 mins ago
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Information Security Specialist - PCI DSS Compliance
TD
Toronto, ON
- Full-time
The Information Security Specialist is a senior technology professional responsible for end-to-end accountability for the Payment Card Industry Data Security Standard, or PCI DSS,…
Added 54 mins ago
MM
Director Strategic Sourcing
Mohawk Medbuy Corporation
Toronto, ON · Greater Toronto Area, Canada
- $127,956 to $149,967 CAD / year
- Full-time
Reporting to the Senior Vice President, Strategic Sourcing, the primary responsibility of the Director Strategic Sourcing – FF&E is to manage the sourcing initiatives/requirements within…
Added 54 mins ago
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Account Executive, Enterprise
BrainStation
Toronto, ON
- Full-time
…and you will stay close to the work once it begins. You will lead discovery with clients, form a view on where they stand and what they need, and work with our Strategy and delivery teams…
Added 54 mins ago
RA
Senior Product Manager - Rewards Strategy, Loyalty & SSO Integrations
Recruit Action inc.
Toronto, ON
- $50 to $70 CAD / hour
- Contract
This role will own the end-to-end rewards and loyalty strategy for Manulife members, from business case development and program design through execution, measurement, and optimization. The…
Added 1 hour ago
JI
Executive Assistant
J.D. Irving, Limited
Saint John, NB
- Full-time
…our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In…
Added 1 hour ago
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Senior Full Stack Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
Design, develop, test, deliver, maintain and continuously improve business applications across the full technology stack and throughout the software development lifecycle.
Added 1 hour ago
IF
Senior Business Analyst, Artificial Intelligence Strategy
Intact FC
Montreal, QC
- Full-time
5 to 8 years of experience in project management, business development, or partnership management, ideally within an innovation or technology ecosystem.
Added 1 hour ago
Technical Advisor, Application Development
National Research Council Canada
Ottawa, ON
…incumbent is someone to provide expert advice, research, analysis, development and design of BI applications and related…
Added 1 hour ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Lead the development and execution of the City’s Corporate Safety Strategy, establishing strategic priorities, objectives, performance measures, and accountabilities that align occupational…
Added 1 hour ago
BH
Trouble Program Manager 2
BC Hydro
Surrey, BC
- $131,100 to $165,800 CAD / year
- Full-time
…candidate will present insights and strategic recommendations to senior leadership, including the Director and M3 Manager, enabling informed decision-making and continuous improvement…
Added 1 hour ago
DC
Senior System Engineer
Danaher Corporation
Concord, ON · CAN - Concord - AB Sciex LP
- Full-time
The Senior Systems Engineer is a customer-focused role responsible for to helping us design, characterize and verify key technologies on world-class mass spectrometers. In this capacity,…
Added 1 hour ago
LS
Chief Information Officer
Leadership Source Inc.
Regina, SK
- Full-time
You have assembled 15+ years of progressive technology leadership experience, including significant time at the senior executive level, and a history of modernizing legacy environments,…
Added 1 hour ago
O
Senior Product Manager, Okta Customer Identity
Okta
Toronto, ON
- $146,000 to $200,000 CAD / year
- Full-time
Okta enables universal, secure access to technology for every user and organization. Okta Customer Identity (OCI) is the identity platform behind that promise for the applications our…
Added 1 hour ago
YO
Senior Counselling Supervisor
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Senior Counselling Supervisor supports camper care and program quality through the supervision, coaching, and development of the Counselling/MACK Team and guidance provided to…
Added 1 hour ago
LC
Director, Product Management (Payments)
Lightspeed Commerce, Inc.
Remote, Canada
- $220,000 to $250,000 CAD / year
- Full-time
- Remote
…Payments line of business within Financial Services. You will lead Group PMs and Senior PMs across North America and EMEA, and you will be accountable for payments penetration and GPV…
Added 1 hour ago
EG
Intern, Transportation
Egis Group
Kingston, ON
- $20 to $30 CAD / hour
- Contract
With support from the Civil Lead, provide leadership and engineering expertise for the further development of the Egis design teams.
Added 1 hour ago
TR
Staff Software Engineer - II (KeyCite)
Thomson Reuters
Toronto, ON · Canada, Toronto, Ontario
- Full-time
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions.…

J.D. Irving, Limited

Executive Assistant

300 Union Street, Saint John, NB, E2L 4M3, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements. They also manage financial administration, prepare reports and presentations, and facilitate communication between internal and external stakeholders.

Requirements

Candidates should have 4-5 years of experience in executive-level administrative support and advanced proficiency in Microsoft 365 applications. A post-secondary education in Business Administration or a related discipline is preferred.

Skills

Calendar management
Administrative support
Meeting coordination
Travel arrangements
Expense reporting
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Communication
Time management
Organizational skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Coordination
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Corporate Administration
Stakeholder Management
Project Administration
Data Management
Meeting Logistics
Professional Communication

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