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Added 12 mins ago
CU
Executive Assistant to the Chief Corporate Officer
Credit Union Central of Manitoba
Winnipeg, MB
- $62,845.82 to $69,688.2 CAD / year
- Full-time
Reports to: Chief Corporate Officer Dotted-line relationship: Senior Executive Assistant & Governance Administrator
Added 12 mins ago
AG
Senior Manager, HR Operations
Altus Group
Toronto, ON
- Full-time
…reporting, including headcount, talent, organizational, and executive reporting, so HR leaders and business partners can make decisions with greater…
Added 12 mins ago
TB
Manager, Strategy
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Toronto, ON
- Full-time
The Strategy team is a trusted partner in the development and execution of long- and short-range strategies, working cross-functionally with the entire business on key initiatives. Examples…
Added 27 mins ago
Account Executive (Sales) (Medical) (Healthcare) - Winnipeg, Manitoba
Arjo
Winnipeg, MB
The Account Executive is responsible for driving the demand of product usage in all care settings to achieve financial and strategic goals within an assigned territory.
Added 27 mins ago
TL
Clinical Lead (Contract)
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- Remote
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Added 27 mins ago
Head of Trading
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Added 27 mins ago
Senior Proposal Specialist
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Added 27 mins ago
SC
Chief Estimator
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Woodstock, ON
- Full-time
…leadership, mentoring staff, and collaborating with executives on business development and preconstruction strategies. The Chief Estimator manages the full estimating process from concept…
Added 42 mins ago
W
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- Full-time
Investment Executive 2026 Brokerage Report Card. ** Report on Business 2026 rankings.
Added 42 mins ago
S
Customer Success Manager
Skydio
Remote, Canada
- Full-time
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…artificial intelligence, best-in-class hardware and software product development, operational excellence, and customer obsession to empower a broader, more diverse audience of drone users,…
Added 42 mins ago
T&
Senior Project Leader
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Ottawa, ON
- Full-time
Turner & Townsend is seeking an accomplished Executive Project Director to provide strategic leadership on a landmark institutional infrastructure development program. This is a unique…
Added 42 mins ago
OI
Systems Sr Designer
Orthosoft Inc.
Montreal, QC
- Other
…AI-enabled solutions that enhance engineering effectiveness, product development efficiency, quality outcomes, and organizational performance. This role bridges systems engineering, digital…
Added 42 mins ago
RI
Executive Chef for an amazing Resort in Ontario - Canada
Renard International Hospitality Search Consultants
Toronto, ON
- Full-time
We are seeking an accomplished and dynamic Executive Chef to lead the culinary operations of a prestigious luxury resort in the cottage area of Ontario. This is an exciting opportunity for…
Added 42 mins ago
S
Senior Director, Indigenous Health
Sanya’k̓ula
Vancouver, BC
- Full-time
The Senior Director, Indigenous Cultural Safety and Strategy reports to the Executive Director, Indigenous Health and is accountable to provide executive-level leadership and senior expert…
Added 43 mins ago
FR
Operational Excellence Manager (Senior)
Foresight Recruitment Group
Toronto, ON
- $130,000 to $160,000 CAD / year
- Full-time
Reporting to the Director, Operational Excellence, you will work with property teams and business leaders to identify opportunities, build the business case and deliver improvements across…
Added 43 mins ago
R
Senior Sales Manager
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Canada
- Full-time
RocketRez is hiring a Senior Sales Manager to lead our Account Executive team and drive consistent execution, accountability, and new business growth. You'll own the day-to-day leadership…
Added 43 mins ago
CI
Director of Marketing, Defence
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- Full-time
…closely with Defence leadership, Government Relations, Capture, Business Development, Corporate Communications, and Defence subject matter…
Added 43 mins ago
LU
Director, Talent , Human Resources & Organizational Development
Laurentian University/Université Laurentienne
Sudbury, ON
- Temporary
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Added 43 mins ago
B
Senior Strategist, Enterprise
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Toronto, ON
- Full-time
…technology closely and you can translate them into implications an executive will act on. Working across our teams, you will lead workstreams, facilitate workshops, produce the…
Added 43 mins ago
AT
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…combines high-level regulatory strategy, policy construction, and executive-level reporting with hands-on oversight of transaction workflows, regulatory examinations, proactive compliance…
Added 43 mins ago
RH
Director of Operational Development
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Toronto, ON · Greater Toronto and Hamilton Area, ON
- $130,000 to $150,000 CAD / year
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5+ years of leadership experience in Operational Excellence, Business Transformation, Continuous Improvement, or Operational Development roles.
Added 43 mins ago
B
Strategist, Enterprise
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- Full-time
Structure and author proposals, executive presentations, business cases, and engagement documentation to a standard a senior client audience expects, and support pursuits and follow-on…
Added 43 mins ago
B
Manager, Enterprise
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Toronto, ON
- Full-time
…across markets worldwide, and we work with their C-suites and business leaders as well as the executives who run their AI, Product, Marketing, Design, and Data teams. The role operates on…
Added 57 mins ago
T
Information Security Specialist - PCI DSS Compliance
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- Full-time
…opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been…
Added 57 mins ago
MD
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…by providing benefits, support resources, and training and development…

J.D. Irving, Limited

Executive Assistant

300 Union Street, Saint John, NB, E2L 4M3, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements. They also manage financial administration, prepare reports and presentations, and facilitate communication between internal and external stakeholders.

Requirements

Candidates should have 4-5 years of experience in executive-level administrative support and advanced proficiency in Microsoft 365 applications. A post-secondary education in Business Administration or a related discipline is preferred.

Skills

Calendar management
Administrative support
Meeting coordination
Travel arrangements
Expense reporting
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Communication
Time management
Organizational skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Coordination
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Corporate Administration
Stakeholder Management
Project Administration
Data Management
Meeting Logistics
Professional Communication

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