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Added 9 mins ago
R
Business Analyst
Raise
Calgary, AB
- Full-time
Quality Assurance & Testing: Collaborate with QA/testing teams to define test scenarios, support User Acceptance Testing (UAT), review defect logs, and validate business outcomes.
Added 9 mins ago
JT
Technical Program Manager
Jobility Talent Solutions
Toronto, ON
- Contract
…mapping, and more - can reduce manual overhead and improve the quality and repeatability of program execution, while maintaining the judgment and stakeholder trust that only an experienced…
Added 9 mins ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Vancouver location. This is a new role and presents an excellent opportunity to contribute to a well-established practice within a…
Added 9 mins ago
MC
Supply Chain Analyst
Masco Canada
St. Thomas, ON · Masco Canada - St. Thomas
- Full-time
Prepare concise operational and executive-level reporting for business reviews and decision-making.
Added 9 mins ago
MC
Supply Chain Analyst
Masco Corporation
St. Thomas, ON · Masco Canada - St. Thomas
- Full-time
Prepare concise operational and executive-level reporting for business reviews and decision-making.
Added 9 mins ago
GL
Delivery Specialist
goeasy Ltd.
New Glasgow, NS
- Full-time
…Workplaces for Women and for having one of the Most Trusted Executive Teams, and included on TIME Magazine’s 2025 list of Canada’s Best Companies. These achievements speak to our commitment…
Added 9 mins ago
GL
Delivery Specialist
goeasy Ltd.
Courtenay, BC
- Full-time
…Workplaces for Women and for having one of the Most Trusted Executive Teams, and included on TIME Magazine’s 2025 list of Canada’s Best Companies. These achievements speak to our commitment…
Added 9 mins ago
GL
Delivery Specialist
goeasy Ltd.
Nanaimo, BC
- Full-time
…Workplaces for Women and for having one of the Most Trusted Executive Teams, and included on TIME Magazine’s 2025 list of Canada’s Best Companies. These achievements speak to our commitment…
Added 9 mins ago
NS
Data & Analytics Consulting Leader
N2P Systems
Toronto, ON
- Full-time
Facilitate executive workshops, discovery meetings, steering committees, and strategic client discussions.
Added 9 mins ago
GD
Associate Director - Field Operations
Globalfaces Direct
Toronto, ON · North York, ON
- Full-time
Exceptional communication skills to collaborate effectively with IT, Finance, HR, CSMs, and executive leadership.
Added 9 mins ago
I
IT Systems Auditors
ITnet
Ottawa, ON
- Contract
Supporting or leading audit team activities, including task coordination, quality review, mentoring, and supervision of junior resources, as applicable.
Added 9 mins ago
JC
Plant Quality Manager
Johnson Controls
Nisku, AB
- Full-time
The ideal candidate possesses strong expertise in manufacturing quality, supplier quality, customer quality, APQP, quality systems, auditing, compliance, and strategic leadership. The…
Added 9 mins ago
DI
Aerospace Account Manager - Toronto
Dodge Industrial
Toronto, ON
- Full-time
Ability to engage engineering, supply chain, and executive stakeholders.
Added 9 mins ago
SD
Senior Project Manager
Symbiotic Digital
ON · Downtown Toronto (Central Bay Street), Ontario
- Contract
the development of business cases and executive-level submissions.
Added 24 mins ago
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Events Manager
Fasken
AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Calgary, AB
- Full-time
Bring forward new and creative ideas to help Fasken maintain a strong competitive edge through high-quality events.
Added 24 mins ago
VE
Senior Project Manager - Industrial Water
Veolia Environnement SA
Oakville, ON
- Full-time
…world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable…
Added 39 mins ago
SI
Generalist
Stalwart Insurance Group
Toronto, ON
- Full-time
…role supporting senior insurance and finance staff and the executive team across client engagements, business initiatives, research, documentation, and day-to-day…
Added 39 mins ago
Director, Corporate Compliance & Enterprise Risk
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.
Added 39 mins ago
Director, Corporate Compliance & Enterprise Risk
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Our over 2,000 employees work to achieve our vision of quality homes in vibrant communities where people are proud to live and work.
Added 39 mins ago
Back of House - Cook
Northland Properties
Revelstoke, BC
Our menu, continuously developed by our Executive Chef, features globally inspired flavors and fresh, high quality ingredients. Our passion for the culinary arts and hospitality is evident…
Added 39 mins ago
Principal Consultant
Infosys
ON
…role in creating the high-level design artifacts; deliver high quality code deliverables for a module, lead validation for all types of testing and support activities related to…
Added 39 mins ago
TS
Community Engagement Coordinator
The Salvation Army Canada and Bermuda Territory
Salmon Arm, BC · New Hope Community Church - Salmon Arm
- Full-time
Added 39 mins ago
TS
Community Engagement Coordinator
The Salvation Army in Canada
Salmon Arm, BC
- Full-time
Added 39 mins ago
TS
Nursing Manager
The Salvation Army in Canada
Calgary, AB
- Part-time
Reporting to the Executive Director, as a member of the Executive Team, the Nursing Manager is responsible for organization, development, and management of the nursing department, including…
Added 39 mins ago
GE
Executive Housekeeper
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the Direction of the Director of Housekeeping/Facilities, the Executive Housekeeper will be responsible for the highest quality of cleanliness and condition within the hotel and Event…

J.D. Irving, Limited

Executive Assistant

300 Union Street, Saint John, NB, E2L 4M3, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements. They also manage financial administration, prepare reports and presentations, and facilitate communication between internal and external stakeholders.

Requirements

Candidates should have 4-5 years of experience in executive-level administrative support and advanced proficiency in Microsoft 365 applications. A post-secondary education in Business Administration or a related discipline is preferred.

Skills

Calendar management
Administrative support
Meeting coordination
Travel arrangements
Expense reporting
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Communication
Time management
Organizational skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Coordination
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Corporate Administration
Stakeholder Management
Project Administration
Data Management
Meeting Logistics
Professional Communication

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