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Added 5 hours ago
AG
Senior Financial Planning & Analysis Analyst
Adelphi Group
Toronto, ON
- Full-time
Mid / Intermediate level of Financial or Accounting related experience, preferably media agency, marketing or advertising related industry experience.
Added 5 hours ago
Personal Support Worker (IRU)
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 5 hours ago
Personal Support Worker (IRU)
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 5 hours ago
Admitting Clerk
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 5 hours ago
Finance Clerk
Health Sciences North
ON · Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, and Outlook).
Added 5 hours ago
Clerk Typist (BSAS)
Health Sciences North
ON · Sudbury, ON
4. Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, and Outlook) and applicable patient information systems (e.g. Meditech Expanse…
Added 5 hours ago
Communications Clerk
Health Sciences North
Sudbury, ON
Demonstrated computer skills with intermediate proficiency in Microsoft Office software (e.g. Word, Excel, Power Point and Outlook) and applicable patient information systems.
Added 5 hours ago
AG
Sr. Associate, Digital Activation
Adelphi Group
Toronto, ON
- Full-time
Mid to intermediate experience in programmatic media management with a leading advertising agency, publisher, advertising exchange or optimization firm
Added 5 hours ago
UO
Intermediate Specialist, Academic Avising
University of Ottawa
Ottawa, ON · Montpetit Hall
- Full-time
Applications must be received BEFORE (YYYY/MM/DD):
Added 5 hours ago
UO
Intermediate Liaison, Career and Employment
University of Ottawa
Ottawa, ON · Desmarais Hall
- Full-time
Applications must be received BEFORE (YYYY/MM/DD):
Added 5 hours ago
UO
Intermediate Specialist, Finance
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
Applications must be received BEFORE (YYYY/MM/DD):
Added 5 hours ago
Client Service Associate, Wealth Management - St. Catharines
The Canada Life Assurance Company
St. Catharines, ON
Must have knowledge of Office365, PowerPoint, Word, Outlook, Excel, and SharePoint. Nice to have intermediate knowledge of Univeris, Plan Plus, iMost, Croesus, NetRep and NBCN.
Added 5 hours ago
PG
HSE Coordinator
Plan Group Inc.
Mississauga, ON
- Full-time
Intermediate Proficiency in Microsoft Office Suite applications - Word, Excel, PowerPoint, Outlook, and Adobe.
Added 5 hours ago
OC
Expression of Interest Consultant - Indigenous Studies (K-12) Leadership and Parent Engagement
Ottawa Catholic School Board
Ottawa, ON
- $51,234 to $119,943 CAD / year
- Full-time
- On-site
Applications are invited for the position of Consultant - Leadership & Parent Engagement (Indigenous Education). Under the direction of the Principal of Leadership and Parent Engagement and…
Added 5 hours ago
UM
Program Accountant
Ultra Maritime
Dartmouth, NS
- Full-time
Performs intermediate level Cost Management for assigned programs.
Added 5 hours ago
O
Senior Water Resources Engineer
Onterris
Calgary, AB · CAN-Alberta-Calgary
- Full-time
Empower Others: Serve as a technical mentor for junior and intermediate engineering staff, guiding their development in complex modeling, detailed design, report writing, and personal…
Added 5 hours ago
SS
Property Adjuster, HYBRID- Markham, ON, Canada
SCM Services d’assurances
Markham, ON
- Full-time
We have an existing opportunity to add an Intermediate Property Adjuster to join our growing team! You will work in a Hybrid based environment supporting field requests within the GTA East…
Added 5 hours ago
SS
Intermediate Auto Claims Adjuster - Toronto, Ontario, Canada
SCM Services d’assurances
Toronto, ON
- Full-time
We currently have an existing opportunity to add an Intermediate Auto Claims Adjuster to our team! This position is available in the Greater Toronto Area.
Added 5 hours ago
SM
Civil Engineer, Intermediate - JP
Solaris Management Consultants Inc
Surrey, BC
- Full-time
We are currently seeking an Intermediate Civil Engineer with a P.Eng to support our dynamic team. As an integral member of the team, you will provide accurate civil designs and will have an…
Added 5 hours ago
C
Intermediate Customer Support Specialist
Clio
Toronto, ON
- Full-time
Prior experience of working with cloud-based software or Azure hosted applications.
Added 6 hours ago
OC
Senior Analyst, SAP Ariba
Optis Consulting
Vancouver, BC
- Full-time
customers on how to use software applications.
Added 6 hours ago
EG
Route Supervisor
Emterra Group
Barrie, ON
- Full-time
Intermediate database, spreadsheet, and word processing skills within a Microsoft environment
Added 6 hours ago
SM
Intermediate IT/VoIP Support Technician
Starport Managed Services Inc.
Charlottetown, PE
- Full-time
We are looking for a service-oriented Intermediate IT/VoIP Support Technician to support remote client users and environments while striving to achieve and surpass our service level…
Added 7 hours ago
EG
Route Supervisor
Emterra Group
Barrie, ON
- Full-time
Intermediate database, spreadsheet, and word processing skills within a Microsoft environment
Added 7 hours ago
C
Stage coopératif - Hiver 2027: Gestionnaire de projet (4 mois)
CGI
Montreal, QC
- Full-time
Intermediate proficiency with Microsoft Suite (especially Excel), and Microsoft Project (an advantage but not required).

J.D. Irving, Limited

Intermediate Contracts Coordinator

NS, Canada
35 Micmac Boulevard, Suite 100, Dartmouth, NS, B3A 0G7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Posting language: English
Posted: Oct 7, 2026

Original job description

Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role plays an important part in ensuring contract documentation is complete, accurate, and maintained in accordance with company requirements.

The Intermediate Contracts Coordinator supports contract compliance, document control, financial processing, and stakeholder coordination activities, helping to ensure efficient contract management practices across the organization. This position works closely with internal teams, suppliers, and project stakeholders to maintain accurate records, support audits, and contribute to continuous process improvement.

If you are a detail-oriented professional who enjoys working with documentation, processes, and cross-functional teams, and are looking to build your career in contract administration within a dynamic project environment, we'd love to hear from you!

Responsibilities

Prepare, review, process, and administer contract documentation throughout the contract lifecycle.
Maintain contract records, document repositories, and version control systems to ensure documentation is accurate, current, and readily accessible.
Monitor contract compliance requirements and track contractual obligations, deliverables, and key milestones.
Coordinate with internal stakeholders to collect, validate, and manage contract-related documentation.
Identify documentation gaps or discrepancies and facilitate timely resolution.
Process invoice receipting and support contract-related payment activities in accordance with established procedures.
Verify supporting documentation and resolve discrepancies to ensure accurate and timely financial processing.
Act as a primary point of contact for routine contract administration inquiries from internal stakeholders, suppliers, and project teams.
Generate reports, maintain tracking tools, and monitor contract administration metrics.
Identify opportunities to improve processes, strengthen documentation controls, and enhance contract management practices.
Support audit readiness activities by ensuring contract files meet organizational and compliance requirements.

Qualifications

Education:

Diploma in Business Administration, Legal Studies, Engineering Technology, or a related field.

Experience:

2-5 years of experience supporting contract administration, document control, procurement, project coordination, or a related function.
Experience managing documentation, records, and version control processes.
Strong organizational skills with exceptional attention to detail.
Experience working with multiple stakeholders and managing competing priorities.
Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
Experience working in engineering, marine, defense, government, or project-based environments is considered an asset.

We're committed to Diversity, Equity and Inclusion

Fleetway is committed to building a diverse and inclusive workplace. We welcome applications from all qualified individuals, including those from underrepresented groups, and we strive to create an environment where everyone feels respected, supported, and empowered to thrive.

We encourage applicants to self-identify if they belong to an underrepresented group, as part of our commitment to equitable hiring practices and fostering a truly inclusive workforce.

If you require accommodations during the recruitment process, please let us know - we're happy to help.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

We are Fleetway! We believe Canada’s maritime fleets need to be reliable and fit for purpose, with crews that are fully trained and supported. We work as a trusted technical partner during design, construction, in-service, and end of life. We are proud to deliver quality professional technical services including Engineering, Integrated Logistics Support, Technical Editing, Configuration Management, Project Management, Training, Technical Translation, and Marine Technical Services.

Over the past 40+ years, we have built an outstanding team of people and partners, invested in the tools, and earned an exemplary track record servicing our customers. Everything we do is aimed at developing our people and improving our use of innovation to be the leading professional services provider in the marine industry. We are proud to have earned national recognition as a Nova Scotia and Atlantic Canada’s Top Employer.

All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), and Canadian Government Security Clearance.

What We Offer:

The successful candidate will receive a starting salary based on their applicable experience and demonstrated knowledge, skill, and abilities. Additionally, we offer the following:

We are regularly adding new departments, positions, and functions within Fleetway, as such, we can offer you growth and development opportunities for future career advancement

We provide direct support to your training and development plans, including support towards your professional certifications, memberships, or designations

Flexible work hours (with core hours)

We have Mental Health first aid trained staff in all offices

A flexible medical, dental, and vision plan, with an enhanced focus on mental health and wellness

Ability to save for your future with our company matching RRSP program

15-week maternity leave top-up program

Employee & Family Assistance Program

Annual health & wellness reimbursements

Business casual work environment, with casual Fridays

A slick company jacket that will definitely make you the envy of your friends

Apply About employer

More about this job

Responsibilities

Administer contract documentation and records throughout the contract lifecycle, monitor obligations and compliance, and coordinate documentation with internal teams, suppliers, and project stakeholders. Process invoice-related activities, maintain tracking and reporting tools, support audit readiness, and identify improvements to contract management processes.

Requirements

A diploma in Business Administration, Legal Studies, Engineering Technology, or a related field is specified, along with 2–5 years of experience in contract administration, document control, procurement, project coordination, or a related function. Candidates should have strong organizational and communication skills, attention to detail, experience managing records and version control, proficiency with Microsoft Office, and the ability to manage multiple stakeholders and priorities.

Skills

Contract Administration
Contract Documentation
Document Control
Version Control
Contract Compliance
Records Management
Invoice Processing
Financial Processing
Stakeholder Coordination
Audit Readiness
Reporting
Process Improvement
Microsoft Excel
Microsoft Word
Microsoft Outlook
Attention To Detail

Benefits

Career Growth And Development Opportunities
Training And Professional Development Support
Flexible Work Hours
Mental Health Support
Medical, Dental, And Vision Plan
Company-Matching RRSP Program
Maternity Leave Top-Up
Employee And Family Assistance Program
Health And Wellness Reimbursements

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Contract Lifecycle
Contract Compliance
Contractual Obligations
Contract Documentation
Document Control
Version Control
Records Management
Document Repositories
Procurement
Project Coordination
Invoice Receipting
Payment Processing
Financial Processing
Stakeholder Coordination
Supplier Coordination
Audit Readiness
Compliance Requirements
Reporting
Tracking Tools
Administration Metrics
Process Improvement
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Engineering
Marine Industry
Canadian Government Security Clearance

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