National Fleet Coordinator

The National Fleet Coordinator is responsible for supporting the day-to-day operations and compliance of the fleet across Canada and the United States. This role ensures accurate record-keeping, regulatory compliance, and efficient administration of licensing, fuel cards, permits, and related fleet services. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while ensuring accuracy and compliance across all fleet-related activities.

Responsibilities

• Maintain company records of vehicles, registrations, motor vehicle inspections, insurance paperwork, and maintenance, including seasonal tire changes. Obtain quotes where applicable, issue purchase orders, code maintenance and fuel invoices, and approve invoices in Medius.
• Maintain and process annual taxable benefit information and records for Canada and the United States and submit information to Payroll at year-end or when driver changes occur.
• Provide support to companies through the new vehicle purchasing process. Collaborate with Procurement during the initial process and support drivers once vehicles are ready for pickup. Manage vehicle transfers, trades, disposals, and all associated paperwork.
• Manage the calendar for fleet rental vehicles and provide monthly fleet rental billing information to the accounting team.
• Perform basic maintenance of Dieppe fleet vehicles, including topping up windshield washer fluid and completing weather-related tasks such as snow clearing, vacuuming, and weekly cleaning.
• Deliver or move vehicles to and from dealerships, airports, and FBOs when necessary, and perform all other related duties.

Qualifications

• Must possess a valid driver’s license with a clean driving abstract with a minimum of 3 years of verifiable Canadian driving history.
• Minimum 3 years of experience in fleet administration, automotive service advising, rental vehicle operations or a similar administrative role. 
• Experience working with cross-border (Canada/United States) fleet operations, licensing, or compliance is an asset.
• Ability to provide exceptional customer service to both internal and external clients. 
• Aptitude for learning new software and understanding taxable benefits.
• Experience using Microsoft Office Suite, particularly Excel (tracking, reporting).
• English is required; proficiency in French is considered an asset.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.