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Added 4 mins ago
GD
GARAGE - Seasonal Sales Associate - Galeries d'Anjou
Groupe Dynamite, Inc Garage
Montreal, QC · Anjou, Quebec
- Part-time
We are committed to employment equity and making the application process as fair and efficient as possible! Artificial intelligence is used solely as an evaluation tool to support the…
Added 4 mins ago
S
Paid Services Beauty Advisor II - Part Time
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- Part-time
June Guidelines to support Prom. Must be available Monday-Wednesday. Two of those days must include availability until close.
Added 4 mins ago
TO
CASUAL HP OPERATOR
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Stony Plain, AB
- Contract
Deadline for application submission: November 6th, 2026.
Added 4 mins ago
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Building and maintaining dashboards and reports using Power BI, SQL, and Power Query to support team performance and decision-making.
Added 4 mins ago
IS
Business Systems Support Specialist
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Added 4 mins ago
Sr Sales Strategy and Operations Manager, Central StratOps, GTM and Analytics
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…operational execution. You will build scalable mechanisms to support segmentation implementation, book-of-business planning, and quota distribution…
Added 4 mins ago
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Infirmière Gestionnaire de Cas/Nurse Case Manager - 12 month contract
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- Full-time
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Added 4 mins ago
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- Full-time
…successfully opened the new branch in Saint John! With the support of several key people from head office and my DM, I am gracious for the opportunities that have been given to me in my…
Added 19 mins ago
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Store Leader - West 4th Ave
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Vancouver, BC
- Full-time
CO only: The application window for this position is anticipated to close on the apply before date listed. We encourage interested candidates to apply through our Career website.
Added 19 mins ago
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Regional Sales Director
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Toronto, ON · Canada - Toronto
- Full-time
Support and mentor direct reports by participating in and leading client and prospect meetings, or by engaging other corporate resources as required
Added 19 mins ago
Sr Business Analyst - Disruption Management
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…disruption visualization and the implementation of an OCC Decision Support capability. You will lead the business analysis required to deeply understand how operational teams identify,…
Added 19 mins ago
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RBC
Surrey, BC
- Full-time
Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above
Added 19 mins ago
Developer III, Full Stack
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…delivering robust, scalable and high-quality software solutions that support critical business objectives. In this role, you will play a central engineering role across key digital…
Added 19 mins ago
Director of Patient & Referrer Engagement
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Edmonton, AB
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Added 19 mins ago
Accountant - Revenue & Receivables
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Sudbury, ON · Greater Sudbury, ON
Lead accounts receivable processes, including invoicing, payment application, account monitoring and collection activities
Added 19 mins ago
JI
Cashier
J.D. Irving, Limited
Clarenville, NL
- Part-time
…invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable…
Added 19 mins ago
PM
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- $57,000 to $65,000 CAD / year
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Added 19 mins ago
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Added 19 mins ago
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North Bay, ON · Sault Ste. Marie, ON · Sudbury, ON · Thunder Bay, ON · Timmins, ON
- Full-time
Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits to support you and your family’s health
Added 19 mins ago
Teaching Assistant, Chemical and Biological Engineering, GE 112
University of Saskatchewan
Saskatoon, SK
Interested applicants must complete the online application and submit their current CV/Resume to be considered.
Added 19 mins ago
Teaching Assistant, Chemical and Biological Engineering
University of Saskatchewan
Saskatoon, SK
Interested applicants must complete the online application and submit their current CV/resume to be considered:
Added 19 mins ago
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Specialist, Performance, Accountability & Funding Allocation
Ontario Health
North Bay, ON · Sault Ste. Marie, ON · Sudbury, ON · Thunder Bay, ON · Timmins, ON
- Full-time
Comprehensive health coverage from day one, with fully paid medical, dental, and vision benefits to support you and your family’s health
Added 19 mins ago
TG
Project Analyst Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
…closely with Project Managers and business stakeholders to support key project initiatives, assist with financial and expense reporting, and build polished presentation materials. This is…
Added 19 mins ago
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HR Operations Analyst I
TD
London, ON · Toronto, ON
- Full-time
…processes, and operational activities by providing specialized application, process, and systems…

J.D. Irving, Limited

Office Administrator - 12 Month Contract

Saint John, NB, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2+ years of administrative experience in a corporate environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

J.D. Irving, Limited is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day administrative operations of the Corporate Human Resources department. This role is responsible for providing administrative and office coordination support to ensure the efficient functioning of the team.

The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Responsibilities

Provide administrative support to department leaders and team members.
Maintain office supplies and coordinate mail, courier, and document services.
Process invoices, purchase requisitions, and other administrative transactions.
Manage calendars and coordinate meeting logistics.
Coordinate travel arrangements and expense processing.
Prepare and distribute departmental communications and materials.
Assist with budget tracking and expense reporting.
Liaise with internal stakeholders to support administrative requests.
Provide administrative coordination for departmental projects and initiatives.
Support new hire onboarding logistics, including workspaces, equipment, and orientation scheduling.
Contribute to continuous improvement of administrative processes and efficiency.

Qualifications

Post-secondary education in Office Administration, Business Administration, or a related field.
2+ years of administrative experience in a corporate environment.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Exceptional written and verbal communication skills.
Strong customer service and interpersonal skills.
Ability to handle confidential information with discretion.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Business Services is a vital support function within J.D. Irving, Limited, delivering expertise in essential areas such as Finance, Human Resources, Supply Chain, Health and Safety, Communications, and Legal.

By managing resources, delivering fast and flexible outcomes, and fostering innovation, Irving Business Services plays a critical role in driving operational success and supporting the company’s long-term strategic goals. With a focus on collaboration and continuous improvement, Irving Business Services offers exciting opportunities for growth and development within a leading organization.

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More about this job

Responsibilities

The Office Administrator provides comprehensive administrative and coordination support to the Corporate Human Resources department. Responsibilities include managing calendars, processing financial transactions, coordinating travel, and supporting new hire onboarding logistics.

Requirements

Candidates must have post-secondary education in Office Administration or a related field and at least two years of corporate administrative experience. Proficiency in the Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Office administration
Administrative support
Calendar management
Travel arrangements
Expense processing
Invoice processing
Communication skills
Organizational skills
Time management
Customer service
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Human Resources
Administrative Operations
Corporate Environment
Invoice Processing
Purchase Requisitions
Calendar Management
Travel Coordination
Expense Reporting
Onboarding
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Teams
Communication
Time Management
Customer Service
Confidentiality
Budget Tracking
Document Services
Administrative Support
Project Coordination

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