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Added 11 mins ago
UG
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Added 26 mins ago
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Added 26 mins ago
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J.D. Irving, Limited

Office Administrator - 12 Month Contract

Saint John, NB, Canada

Full-time

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Job details

Job type: Full-time
Experience: 2+ years of administrative experience in a corporate environment.
Posting language: English
Posted: Oct 26, 2026

Original job description

J.D. Irving, Limited is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day administrative operations of the Corporate Human Resources department. This role is responsible for providing administrative and office coordination support to ensure the efficient functioning of the team.

The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.

Responsibilities

Provide administrative support to department leaders and team members.
Maintain office supplies and coordinate mail, courier, and document services.
Process invoices, purchase requisitions, and other administrative transactions.
Manage calendars and coordinate meeting logistics.
Coordinate travel arrangements and expense processing.
Prepare and distribute departmental communications and materials.
Assist with budget tracking and expense reporting.
Liaise with internal stakeholders to support administrative requests.
Provide administrative coordination for departmental projects and initiatives.
Support new hire onboarding logistics, including workspaces, equipment, and orientation scheduling.
Contribute to continuous improvement of administrative processes and efficiency.

Qualifications

Post-secondary education in Office Administration, Business Administration, or a related field.
2+ years of administrative experience in a corporate environment.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Exceptional written and verbal communication skills.
Strong customer service and interpersonal skills.
Ability to handle confidential information with discretion.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

Irving Business Services is a vital support function within J.D. Irving, Limited, delivering expertise in essential areas such as Finance, Human Resources, Supply Chain, Health and Safety, Communications, and Legal.

By managing resources, delivering fast and flexible outcomes, and fostering innovation, Irving Business Services plays a critical role in driving operational success and supporting the company’s long-term strategic goals. With a focus on collaboration and continuous improvement, Irving Business Services offers exciting opportunities for growth and development within a leading organization.

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More about this job

Responsibilities

The Office Administrator provides comprehensive administrative and coordination support to the Corporate Human Resources department. Responsibilities include managing calendars, processing financial transactions, coordinating travel, and supporting new hire onboarding logistics.

Requirements

Candidates must have post-secondary education in Office Administration or a related field and at least two years of corporate administrative experience. Proficiency in the Microsoft Office Suite and strong organizational and communication skills are required.

Skills

Office administration
Administrative support
Calendar management
Travel arrangements
Expense processing
Invoice processing
Communication skills
Organizational skills
Time management
Customer service
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Human Resources
Administrative Operations
Corporate Environment
Invoice Processing
Purchase Requisitions
Calendar Management
Travel Coordination
Expense Reporting
Onboarding
Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Teams
Communication
Time Management
Customer Service
Confidentiality
Budget Tracking
Document Services
Administrative Support
Project Coordination

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